Californias After School Programs

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Californias After School Programs

• Presented to
• California Co-Op Directors Conference
• February 20, 2007

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After School Programs in California

• After School Education and Safety Program (ASES)
  aka Prop. 49
• 21st Century Community Learning Center (CCLC)
  Program

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After School Education and Safety Program

• Result of the 2002 voter approved initiative,
  Proposition 49
• Expanded and renamed the former Before and After
  School Learning and Safe Neighborhood
  Partnerships Program

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21st CCLC

• 21st CCLC began in 1997as a partnership of the
  United Stated Dept. of Education (ED) and the C.
  S. Mott Foundation
• Purpose to make high-quality academic assistance
  and enrichment opportunities widely available
  after school to students in eligible school
  communities and their families.
• In 2001, 21st CCLC Program became part of the No
  Child Left Behind (NCLB)Act
• States now administer 21st CCLC Funds

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Growth of After School ASLSNPP (1st Year)
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Growth of After SchoolBASLSNPP (2nd Year)
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Growth of After SchoolBASLSNPP (3rd Year)
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Growth of After SchoolASES 21st CCLC
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Growth of After SchoolAfter Proposition 49
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After School Education and Safety (ASES) Program
Purpose

• The ASES program allocates funding to promote
  local partnerships between schools and local
  community resources to provide literacy, academic
  enrichment, and safe constructive alternatives
  for students in kindergarten and grades one
  through nine.

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Who Does the Program Serve?

• Pupils in kindergarten and grades one through
  nine who attend participating public elementary
  schools, middle/junior high schools,
  junior/senior high schools, and charter schools
• All students at the school are eligible
• The CDE discourages charging fees for the ASES
  program, but if fees are charged, a student
  cannot be excluded from the program based on the
  familys ability to pay

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Who May Apply

• Local educational agencies (LEAs)
• Public school districts, county offices of
  education, or charter schools
• City, county, or nonprofit organizations in
  partnership with, and with the approval of, an
  LEA
• Only the public partner may be the fiscal agent.

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Available Funding

• Approximately 122 million was allocated to ASES
  programs throughout California in FY 2005-06.
• There is an additional 428 million to support
  before and after school programs for FY 2006-07.

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Award Competition

• Grant applications were due on November 6
• Awards were announced in January
• There were almost 200 million in requests that
  could not be funded

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Funding Priorities

• 1. Previously funded ASES grantees
• 2. Eligible 21st CCLC grantees opting to
  transition to the ASES program
• LEAs and public agencies applying for a Universal
  ASES grant and grantees funded under the first
  two priorities applying to expand their program
  to the new grant maximums

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Funding PrioritiesContinued

• Funding was allocated based on the following
  priorities provided in Education Code
• Schools with a minimum of 50 of students
  eligible for free and reduced priced meals (FRPM)
  
• Schools that demonstrate need based on FRPM,
  socio-economic status, percentage of English
  language learners, and the availability of
  similar programs in the community

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Program OperationsPlanning Process

• Applicants collaborate with potential local
  partners and develop a program plan. Potential
  partners include
• Parents
• Youths
• Representatives of participating public schools
• Governmental agencies, such as city and county
  parks and recreation departments
• Local law enforcement
• Community organizations
• The private sector

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Program OperationsAfter School

• Every after school component of a program shall
• Begin immediately upon the conclusion of the
  regular school day
• Operate a minimum of 15 hours per week
• Remain open at least until 600 p.m. on every
  regular school day
• Have a reasonable early daily release policy for
  participating students
• Offer a daily, nutritious snack

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Direct Grants

• Beginning in FY 2006-07, the CDE will issue
  direct grants, not reimbursement grants, to ASES
  grantees.
• Grant awards will be calculated based on the
  projected per day attendance and days of
  operation per year for each school in the grant.

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Program Elements Educational and Literacy
Component

• Tutoring and/or homework assistance
• Language arts, mathematics, history, social
  science, computer training, or science

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Program Elements Educational Enrichment

• Examples include, but are not limited to
• Fine arts
• Recreation
• Physical fitness
• Career-technical education
• Prevention activities
• Activities must be based on the needs of
  participating students.

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Student Attendance

• Elementary pupils are expected to attend the full
  day of the after school component every day
  during which pupils participate.
• Pupils in middle school are expected to attend a
  minimum of 9 hours a week and 3 days a week
  however, the priority is pupils who attend daily.

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Staffing Requirements

• Staff members who directly supervise pupils must
  meet the minimum qualifications for an
  instructional aide, pursuant to the LEAs
  policies.
• The maximum student to staff ratio is 201.
• Staff and volunteers are subject to the health
  screening and fingerprint clearance requirements
  in current law and LEA policy.

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Program Site Eligibility

• The program site is the physical location where
  the ASES program activities/services will be
  provided.
• One program site may serve students from more
  than one school.
• Safe transportation must be provided to the site
  for pupils enrolled in the program.

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Program Site Eligibility

• Applicants proposing to deliver services through
  the ASES program must ensure that
• The applicant, participating school(s), and LEA
  agree about the proposed program site.
• There is a clearly defined plan of communication
  between the program site and the regular day
  school(s) attended by the participating students
  to ensure alignment with the educational and
  literacy element.

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Matching Funds

• At least 33 cash or in-kind local matching funds
  from the school district, governmental agencies,
  community organizations, or the private sector
  for each dollar received in grant funds.
• Up to 25 of the local contribution may be met
  using facilities or space usage.
• Categorical funds for remedial education cannot
  be used as match.

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Fiscal Operations

• Up to 15 of grant funds can be used for
  administration
• Up to 5, or the rate approved by the CDE
  (whichever is lower), of the grant award can be
  used for indirect costs
• This is included in the administrative costs
• At least 85 of grant funding must be allocated
  to school sites for direct services to pupils

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Fiscal Operations

• ASES Universal Grant Levels
• Maximum
• 112,500 for each regular school year for each
  elementary school program
• 150,000 for each regular school year for each
  middle/junior high school program

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Grant Renewal

• Grants may be renewed every three years.
• Grant awards shall be allocated annually at the
  same level unless
• The grantee voluntarily withdraws from the
  program, or
• The grantee does not meet performance measures.

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Annual Statewide Evaluation Data

• Applicants shall agree to submit the following
  data as part of this annual evaluation process
• Attendance rates of pupils in the regular school
  day
• Program attendance for all components
• Student academic outcomes (using the Standardized
  Testing and Reporting STAR program)

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Evaluation Data Based on Selected Program Focus

• Applicants will be required to select one or more
  of the following measures of program
  effectiveness
• STAR program test scores in English-language arts
  and mathematics
• Any of the following measures as reported by
  regular day or after school program teachers
• Homework completion rates
• Skill development
• Positive behavioral changes

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21st Century Community Learning Centers (CCLC)
Program
After School Programs in California
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RFA currently available athttp//www.cde.ca.gov/
ls/ba/cp/funding.asp

• 21st Century Community Learning Centers (CCLC)
  Program

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21st CCLC Program NCLB Requirements, K-12

• Focus services on eligible schools
• Grades K-12
• Eligible schools- Majority of students must come
  from schools that are
• Eligible for Title I Schoolwide Program, Section
  1114
• Schools that serve 40 or more of students from
  low-income families eligible for free/reduced
  costs meals (FRCM)
• Funding Priority (NCLB)
• Title I Program Improvement School, Section 1116

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Whats New in this RFA?

• Greater portion of the funds directed to high
  schools (up to 50 of funds)
• High school emphasis on academic assistance for
  CAHSEE
• More streamlined scoring process
• Direct grant funding for K-12

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21st CCLC, Cohort 4 RFA

• . . . About this RFA . . . cont.
• Proposed New Funding Priorities
• Priority to establish high school 21st CCLC
  (ASSETs) Program
• Establish projects for high schools eligible to
  apply
• Grades 9-12 inclusive
• Additional funding priority
• High schools with API 1, 2, 3
• Added emphasis on CAHSEE
• CAHSEE achievement within comprehensive program
  of academic assistance and educational enrichment

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21st CCLC, Cohort 4 RFA

• . . . About this RFA . . .cont.
• New Flexibility of State Administration
• Direct grant funding
• not earned based on attendance count
• Reporting accountability
• Report of attendance, expenditures, and
  evaluation requirements
• Performance
• Continued funding based on performance

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Who May Apply?What Schools are Eligible for
Funding?

• Majority of Students Must Come From (per NCLB
  Section 1120)
• Schools eligible for Title I Schoolwide Programs
  (Section 1114)
• or
• Schools that serve 40 or more of students from
  low-income families eligible for free/reduced
  costs meals (FRCM)

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Who May Apply for the Eligible Schools?

• Local education agencies (LEAs)
• Public or private entities
• State colleges and universities
• City and county government agencies
• Community-based and faith-based organizations
• Private school organizations, colleges
• Private business entities
• Consortium of two or more

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Who May Apply?(cont.)

• Note NCLB Competitive Priority for Jointly
  Submitted Applications
• Local education agencies (LEAs) receiving Title I
  funding
• with
• Partnership with at least one public or private
  entity
• Memoranda of Understanding (MOU) to Be Considered
  for Competitive Priority

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Who May Apply?(cont.)

• An eligible school may be included in only one
  application
• Approval and signatures of school principal and
  LEA Superintendent are required for active
  partnerships
• Note provide separate applications for
• 1. Elementary, middle, and junior high schools
• 2. High schools, grades 9-12 inclusive

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HIGH SCHOOL Annual Grant Amount Per School

• Maximum 250,000 maximum/year
• May operate under either of the following modes
• After school only.
• After school and during any combination of before
  school, weekends, summer, intersession, and
  vacation.
• A high school ASSETs Program application may
  include more than one eligible high school

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ELEMENTARY and MIDDLE SCHOOLS Annual Core
After School Grant Amount for Each
School7.50/student participant/school day

• Elementary School 112,500
• Middle/Jr. High School 150,000
• Grant application may include more than one
  eligible school
• RFA describes how to determine funding request to
  reflect CBEDS data for elementary schools over
  600 and middle schools over 900 students

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ELEMENTARY and MIDDLE SCHOOLS Before School
Core Grant Amounts for Each School 5/student
participant/school day

• Elementary School 37,500
• Middle/Jr. High School 49,000
• Grant amount for each school to reflect
  enrollment data (CBEDS)
• RFA describes how to determine funding requested
  for in elementary schools over 600 and middle
  schools over 900 students

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ELEMENTARY and MIDDLE SCHOOLS Supplemental
Funding Available for before and/or after
school programs to operate during weekends,
vacation, and intersession periods

• Supplemental funding cannot exceed 30 of a
  schools core funding
• Current ASES grantees may use this application to
  apply for funds to operate a supplemental program.

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Additional Funding Options for Each School

• FAMILY LITERACY 20,000 per site
• training for adult family members of students
  being served
• DIRECT ACCESS 25,000 per site
• increase student access to academic and
  enrichment services and /materials as needed
• Special application forms provided in RFA

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Issues Affecting All After School Programs
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Operational Issues

• Expand rather than extend the school day
• Work closely with regular day staff to align
  with, reinforce and go beyond regular instruction

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Operational Issues

• Collaboration
• Engage communities to create child centered
  programming designed to provide positive outcomes
  for youth
• Share responsibility for program quality and
  student success
• Consortium models for rural and urban areas

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Operational Issues

• Tutoring and/or homework assistance
• The CDE strongly encourages applicants to use
  research-based curricula and strategies for
  academic elements. Activities must be aligned to
  California state standards and the regular school
  day.

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Operational Issues

• Evaluation
• What are we responsible for?
• How do we collect data?
• How do we analyze the data?

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Contact Information

• John Malloy, Administrator
• After School Policy Evaluation
• 916.319.0923
• jmalloy_at_cde.ca.gov