Hosting a Statewide Virtual Conference

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Hosting a State-wide Virtual Conference

• David Merves
• Evergreen Educational Consulting

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The Vermont Division of Vocational
Rehabilitation and the Vermont Department of
Education
The 3rd Annual Core Transition Team Peer Learning
Event Thursday, April 30th, 2009 7 Locations
Statewide This will be a FREE virtual event
In the Clouds for Core Transition Teams at a
site conveniently located near you! Local teams
will be linked with other teams state-wide via
new technology.
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• Use a new medium for hosting Statewide and local
  events
• Recognize and celebrate the work of the Core
  Transition Teams in Vermont
• Learn how to work with technology to increase
  your participation in professional events
• Improve individual practice regarding the
  transition process
• Network and access the advantages of working as
  a team
• Outline local plans to build, strengthen and
  sustain their Core Transition Team
• Chose your next In the Clouds workshops that
  you can access at your convenience whenever and
  wherever that works for you
• Learn about web based seminars and other
  transition resources that will make your job
  easier
• Do you wikki" yet? You will after participating
  in this cutting edge, green Event!

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The Conference

• Eight sites in Vermont with additional sites in
  Kansas, North Carolina and Washington D.C.
• 166 Registrants and 6 speakers
• We had 32 transitions change in the speaker and
  numerous changes in the medium
• Music, video, power points, live Q A
• Each site had a Site Manager and a Clerk of the
  Works
• Training, training and more training
• Technical components of each site

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The Conference

• Technical Director for Conference
• Technical assistance provided by iLinc throughout
  the day
• Utilized early adapters to create enthusiasm
• Reinforce the positive and recognize the negative
• Goal was to complete Conference agenda,
  demonstrate new technology and save money
• WE DID !

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Carbon Data

• Green Stats
• How CO2 Adds Up in the Real World
• On average
• A full size car (18 29 mpg) emits 12,000
  pounds of CO2 yearly.
• An SUV (10 18 mpg) emits 20,000 pounds of CO2
  yearly.
• A roundtrip flight between NYC and LA emits
  2,000 pounds of CO2.
• A medium-size house (1500 2499 square feet)
  produces 27,500 pounds of CO2 yearly.
• An ordinary American adds 23 tons of CO2 to the
  atmosphere every year!
• Statistics from Carbonfund.org./iLinc

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Virtual Meeting Footprint

• Green Meter Summary David Merves 03/01/2009
  07/16/200937 Meetings
• Meter Emissions Savings Travel Savings
  Cost Savings
• 16,671 lbs 32,552
  4,309
• Average Emissions Savings 451 lbs.
• Average Travel Savings 880
• Average Cost Savings 116

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iLinc Green Meter Assumptions

• To calculate savings, Green Meter measures the
  following aspects of each meeting participant
  mileage the participant would have traveled to
  the meeting gallons of gas saved, at 25 miles
  per gallon gas reimbursement savings, at 42
  cents per gallon travel time to meeting
  location, at 40 mph and the cost of paying the
  employee for time traveled, at 25 per hour.?

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The Benefits

• GREEN FOOTPRINT REDUCED COSTS
• MODELING NEW TECHNOLOGY
• MAINTAIN THE RELATIONSHIP WITH CONTINUOUS AND
  SINCERE CONVERSATION
• POINT IN TIME TECHNICAL ASSISTANCE
• PROVIDE CONTENT EXPERTS FROM AFAR

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The Challenges

• CONNECTIVITY/BANDWIDTH
• RESISTORS
• MAXIMUM FILE SIZES
• RECORDING CONVERSION
• FIREWALLS AND SECURITY
• COMPETENCE OF PRESENTER OR SPEAKER

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The Aha Moments

• PERMANENT AND ACCESSIBLE RECORDING
• POSITIVE FEEDBACK FROM SURVEYS
• EVEN THE MOST CHALLENGED SITE COMMENTED ON THE
  VALUE AND SUCCESS THE EVENT DEMONSTRATED
• GARY CLARK AT 11 AM
• CARBON EMISSION COST SAVINGS-
  16,671 LBS.
  36,861

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Green Meter Page
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Content
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Activities
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Home Page
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Reports