Newark Public Schools

1
Newark Public Schools

• FY 2009-10 Principals Budget Training
• October 23 28, 2008

2
STATE CHANGES FY 2009-10

• The State has not issued budget guidelines for FY
  2009-10.
• Updates will follow once the State provides them.

3
DISTRICT CHANGES
4
New For FY 2009-10

• Instructions for Completing the new Work
  papers
• Student Enrollment and Demographics
• Staff Enrollment and Demographics (minus Aides)
• Aides Demographics
• Test Data

5
New For FY 2009-10 Contd

• Non-Salary Budget Allocation
• Per Pupil Funding Formula
• of Expenditures
• Non-Sal Budget at a Glance
• Total Budget Tab
• Community Meeting
• All schools are required to have and document
  that they held a meeting.

6
PER PUPIL FUNDING FORMULA

• Non-Salary Budgets driven by the projected
  enrollment for FY 2009-2010 as compared to your
  October 15, 2008 ASSA count submitted to the
  State.
• Each Student is assigned a rate as follows

7
Elementary School Non-Salary Funding (Ex.)
8
TOWN HALL BUDGET MEETING

• Each school must have a Town Hall Community
  Budget Meeting during December 1-12, 2008. The
  FY 2009-10 budget must be presented at this
  meeting to give the public an opportunity to
  discuss any concerns that they may have as to
  what is being budgeted and how it may impact the
  instruction being provided.
• You are required to take attendance. You must
  maintain the agenda, the sign in sheets and any
  other documents on file.

9
BUDGET INCENTIVES

• Lunch Applications
• Classroom Teacher Attendance

10
Lunch Applications

• The District has established an incentive that
  rewards/penalizes those schools that exceed/miss
  the targeted collection rates of 95 and 80 at
  the elementary/middle and high schools,
  respectively for lunch applications. Each School
  will be given a dollar amount in their Non-Salary
  Budget for exceeding the target i.e., an
  elementary school that collects 98 of their
  applications would receive an additional 3 of
  their Non-Salary Budget so if your budget is
  340,000 the school would receive 10,200. On
  the other hand, if a school does not meet the
  target, their Non-Salary Budget is adjusted down
  to reflect the same i.e., Based on the example
  above, an elementary school has a collection rate
  of 91 so their budget of 340,000 is adjusted
  down by 4 or a minus 13,600.

11
CLASSROOM TEACHER ATTENDANCE INCENTIVE

• During FY 2009-10, your budgets may be adjusted
  based upon classroom teacher attendance rates for
  the FY 2008-09 school year.
• The District will develop the incentive model
  later this school year. To receive this
  incentive, you are therefore encouraged to
  monitor and to implement procedures to ensure
  that the attendances of classroom teachers are
  maximized.

12
NEW REQUESTS

• New requests for FY 2009-10 will only be
  considered for those schools/programs that can
  support changes due to the following
• Increased Enrollments
• New/Revised Curriculum/ Programs/Activities
• Researched Based Programs to address Initiatives
  for Improving Student Achievement

13
BUDGET WORKPAPERS
14
Non-Salary Budget Allocation Worksheet

• Computes the Non-Salary Budget based on the
  enrollment data entered in the Student
  Demographics Work paper
• Data Entry is not required.
• Schools that exceed total enrollment by 2 must
  enter a justification.
• FY 07-08 unspent balances are considered in
  determining 09-10 allocations
• The FY 09-10 allocation is compared to FY 08-09
  budget to ensure that the proposed funding is
  adequate.

15
Student Enrollment and Demographics

• All schools must complete this work paper.
• This data is used to compute the Non-Salary
  Budget.
• Enter the number of students enrolled as of
  Oct.15th
• Enter the projected enrollment for FY 2009
• Enter the ethnicity of the students
• Enter the number of male and female students
• Enter the number of LEP students that require
  ESL/Bilingual Services

16
Staff Demographics (minus Aides)

• All schools must complete this work paper.
• Provide the racial ethnicity by grade for all
  staff except Aides.
• Provide the total number of highly qualified
  teachers in Regular and Special Education.
• Provide the number of vacant positions for all
  staff.
• Do not include Per-Diems

17
Aides Demographics

• All schools must complete this work paper.
• Provide the number of full-time Aides by
  assignment.
• Provide the racial ethnicity
• Do not include Per-Diems

18
SCHOOL-BASED BUDGETS

• Available on P drives 10/24/2008
• Must be saved on your P drives by
• December 19, 2008 to be pulled back
• December 12, 2008 - Last Date for the Community
  Meeting
• Due to the State February 13, 2008
• Consult the 2009-10 Budget Calendar in your
  packet.

19
SCHOOL-BASED BUDGET PROCESS

• Instructional Guidelines will be issued by the
  Superintendent regarding budget development for
  instructional programs as well as increases
  relating to stipends, extra curricular
  activities, the league coaches etc.

20
STAFFING ROSTERS

• A roster will be sent to you early November which
  is effective dated as of December 1, 2008.
• Review for accuracy
• Compare to your organizations
• Revise according to the current assignments
• Add any full-time permanent staff that is in your
  building but not listed on the roster.

21
STAFFING ROSTERS Contd

• Provide comments for any full-time staff that is
  on your roster but is not in your building
• Review carefully because this is the opportunity
  to make corrections
• Due December 19, 2008
• Do not include Per-Diems

22
CONCLUSION

• The budget staff can be reached to assist with
  any questions that you may have regarding the
  process at ext. 8034.
• All budgets will be pulled back as scheduled
  because of the States due date.