Journey of the Book

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Journey of the Book (and lots of other
stuff) Acquisitions
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Acquisitions Department

• Staff
• Currently one librarian (ER unit being formed)
• 19 FTE
• One shared research programmer (TSD)
• 2 Graduate assistants
• Several students

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Some Statistics FY06

• Books ordered title by title or firm orders
• 19,397
• Approval plan books( does not include smaller
  plans)
• 19,600
• New serial titles ordered
• 134
• Cancelled 1100 firm orders, cancelled 309 serial
  titles, checked in 59,000 separate issues

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Acquisitions website athttp//www.library.uiuc.e
du/acq
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JOURNEY OF THE BOOK

• Identifying titles Who orders and how (62
  bibliographers)
• Approval plans
• Order management
• Item receipt and processing
• access management
• Serial orders and maintenance

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Book ordering

• Current
• What book and when needed
• Who orders and how
• Nonbook material, what kinds?
• Out of print
• How to order
• Special rushes

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Vendors

• Contracts
• Platform
• Discounts
• Reports
• Service

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Approval plans

• Domestic
• UK
• European
• Area Studies
• Pluses and minuses
• less labor, less control

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Approval contd

• Book series and
• Standing orders
• Ebooks evolving
• Timing and Distribution
• Forms vs physical

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Order management background work

• Vendor set up
• PO (order record, type order, defaults, fund
  obligation
• Allocating funds
• Tracking
• Claims
• Cancels
• Performance

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Voyager
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Item Receipt and processing

• Shipping and receiving
• Confirm material/price
• Deduction
• Invoice approval
• Fund availability
• Invoice payment separate

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Cataloging

• Order with record or Promptcat
• DD Classification
• Item record creation
• Labeling
• Delivery
• rush

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Print serials

• Ordering
• Maintaining
• Delayed, ceased, publisher changes
• Brokers
• Serial check in
• Claims
• Cancels and flip to eonly

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EBSCONet
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Trends

• Consolidating
• WorldSelect
• Eresources flipping/backfiles, packages and more
  ebooks
• Outsourcing
• Integrated workflow
• Procurement rules problematic