ISBN13 are you ready

1
ISBN-13 are you ready?

• Tony Harvell
• UCSD Libraries
• tharvell_at_ucsd.edu
• SCIUG October 16, 2006
• http//orpheus.ucsd.edu/acq/ISBN13.html

2
What is ISBN-13?

• The current ISBN practice of using 10 digits will
  change to 13 digits
• The ISBN-13 is the same as the Bookland EAN
  (International Article Number) which makes up the
  barcode on many books
• The 12 digit UPC used in retail is also moving to
  13 digits

3
How libraries use ISBN

• Acquisitions (Ordering)
• Cataloging
• Interlibrary Loan
• Searching the OPAC
• Federated-searching/Link resolution
• Links to book jackets, contents, Open URL, and
  other content and services

4
Why ISBN-13?

• It was necessary to expand the numbers (doubles
  number available)
• It brings the book industry into greater
  compliance with other products and the UPC
  (Universal Product Code barcodes)
• It corresponds to the Bookland EAN (International
  Article Number) which makes up the barcode on
  many books

5
What has been happening with publishers?

• From 2004 to 2007, the ISBN agencies added a 978
  prefix to the 10 digit ISBN followed by a check
  digit to create an ISBN 13.
• Once the 978 numbers were exhausted, a 979 prefix
  was used
• Many books were published with both ISBN-10 and
  ISBN-13 numbers to assist in the transition to
  ISBN-13

6
What have the utilities been doing?

• Beginning on October 1, 2004, LC began recording
  these ISBN-13s in the 020 field along with the
  ISBN-10
• OCLC places the ISBN-13 in the 024 field
  converting LC records as they are loaded
• After November 12, 2006, OCLC will move all
  existing thirteen-digit ISBNs to field 020.

7
What are the book vendors doing?

• Most large vendors (YBP, Blackwells, BT) have
  made changes in their local systems
• They should be able to accommodate ISBN in their
  databases, electronic ordering and invoicing
  processes, and notification processes (slips,
  status reports, etc.) with ISBN13s

8
What will happen on Jan. 1, 2007?

• Only the ISBN-13 should be issued on books
• Book vendors/publishers/libraries will need to
  stop using the 10 digit ISBN for transactions
• There will likely be a period of transition as
  vendors and libraries move to the new standard

9
What has III done

• Electronic Ordering has been enhanced to provide
  for 10 and 13 digit ISBNs
• Print Purchase Orders can include 13 digit ISBNs
• Millennium calculates 10 digit numbers and
  converts them to ISBN13
• If a record is in ISBN13, it calculates and
  indexes the ISBN10 as well

10
Acquisitions implications

• Libraries will need to move to EDIFACT ordering
  by January 2007
• BISAC format does not support ISBN13
• Both print and electronic orders will need to be
  able to send and receive the ISBN-13
• Systems will need to validate and duplicate check
  on ISBN13 and convert from ISBN-10 to ISBN-13

11
Cataloging issues.

• ISBN-13s in original records should be input
  into OCLC in 024 3_ field, not 020
• OCLC Connexion users should search ISBNs in the
  Standard Number field (the 024s are not currently
  indexed as ISBNs)
• If you are using Z39.50 in cataloging
• you may need to redefine attributes to search
  remote databases.

12
Local catalogs and indexing

• Local Catalogs need to allow for both ISBN13 and
  ISBN10 in searching (i.e. 024 and 020) during the
  interim
• In preparation for the conversion, libraries
  should check load tables and indexing rules (add
  024 to the ISBN index)
• After upgrade to Release 2006, if a library
  wishes to integrate their ISBNs, they can do so
  by running a global update to move all existing
  ISBN13s (in 024s) to the 020 field.

13
What else could be affected?

• You may need to check the indexes you are using
  to link to third party data such as book jackets
  and tables of contents
• INN-Reach users may need to check their matching
  algorithms for both searching and overlay
  matching.
• WebBridge, federated searching, Z39.50 searching
  should be examined

14
Other local systems considerations

• Union catalogs (e.g. Melvyl) will need to accept
  ISBN13
• Any web based forms you create will need to
  accommodate 10 and 13 digit ISBNs
• ILL local systems will need to handle both in
  their transactions
• OPAC and other screens may need to be redesigned
  for both display and printing of the two ISBN
  fields

15
Will I need new equipment?

• Check to make sure bar code scanners will be able
  to scan the EANs as well as the bar codes your
  library may use
• Percon portable barcode readers can read Codabar
  and Code 39 barcodes of 8 to 15 digits using a
  light pen
• Self-check out machines will need to be tested
  with barcodes and EANs if you are using them

16
How do I cope?

• Follow instructions from your vendors
• Work closely with consortial and ILL partners
• Educate your public services staff about the
  search/discovery issues
• Keep in mind that ISBN 13 can greatly facilitate
  technical services once implemented