COMMUNICATIONS PLAN

1
Intelligent
MAIL
in the U. S. Postal Service
Gary Reblin and Jan Caldwell Intelligent Mail
Address Quality
MTAC February 5, 2004
2
Intelligent Mail Strategies
Vision
Place one unique code on all mail allowing
end-to-end visibility into the mailstream.

• Uniquely Identify All Types of Mail

• Enhance Address Quality

• Develop and Deploy Enabling Infrastructure

3
LETTERS AND FLATS PROGRESS
STRATEGY 1

• Uniquely Identify All Types of mail

• Determining capabilities for mailers and USPS to
  move to a new code
• Mail Technology Study
• Widespread usage of high-speed IJP (2-D
  problematic)
• 2-D viable for meter and on-line users
• 4-state coding alternative more promising for
  permit mailers

Height Modulated
E.g., 4-State Barcode
2-D
E.g., Data Matrix, PDF 417
4
LETTERS AND FLATS

• IBI Initiatives Underway
• Development of AFCS-IBI Detection
• Research and Development (2 year timeframe)
• Red ink creates some reading issues
• IBI Revenue Protection
• Creates ability track mail pieces on equipment
• New Hand Held Scanners read IBI
• Replace PLANET with a 4-state Code (Spring Test)
• Under contract to upgrade letter sorting
  capabilities
• Characters 31 (includes country ID (2),
  service ID (3), subscriber ID (6), unique ID (9),
  ZIP (11))

5
FLATS ID CODE SORT

• Add ID Tag read/print capability to AFSM 100flat
  sorters

• Ability to read 4-state and IBI

• Deployment complete in FY 05

6
Planet ACS Update - Overview

• Leverage PLANET Code and PARS to Supply Mailers
• Notice Of Undeliverable-As-Addressed Mail
  Pieces
• Eliminates Separate Participant Code And
  Keyline to
• Obtain UAA Notification
• Provide Electronic Notice To Mailer

C/O BANK ONEDulles VA 20200 ADDRESS SERVICE
REQUESTED
BWNGKVN 9999 9920 0104 276 IRENE PAYNE 6449
AMBERVIEW CV MEMPHIS TN 38141-8346
USPS CONFIDENTIAL RESTRICTED INFORMATION
38141-8346
7
Information Provided To Mailer

• Pre-PARS (Electronic Return Notification
  Service)
• Electronic Notification Of Returned UAA Mailpiece
• Individual Nixie Reasons Not Provided
• Post-PARS (Planet ACS)
• Electronic Notification of UAA Nixie Reason Codes
  Provided for Individual Mailpiece
• Forwarding Address for Moving Customer

USPS CONFIDENTIAL RESTRICTED INFORMATION
8
How It Works With PARS

• Pre-PARS
• Return Mail Will Be Directed To Nearest
  Regional PARS Site
• During Pilot All UAA Mail Will Be Sent To Central
  Processing Site
• Electronic UAA Notification Record Created
  using PLANET Barcode Delivery Point Barcode (If
  available)
• UAA Mail Piece Will Be Disposed
• Post-PARS
• Read The PLANET/4-State Barcode
• Provide Notification In Normal Course Of
  Processing The UAA Mail Piece

USPS CONFIDENTIAL RESTRICTED INFORMATION
9
Pilot Test Objectives

• Conduct Pilot Test At One PDC To
• Develop Operational Experience
• Compare Results Manual Entry Of Participant And
  Keyline Information
• Obtain Mailer Feedback
• Linking Electronic Notification To Originally
  Mailed Address Information
• Evaluate Accuracy Of Scanned Information
• Establish Plan For Expanding Mailer Participation

USPS CONFIDENTIAL RESTRICTED INFORMATION
10
Implementation Following Pilot Test

• Following Successful Pilot Test
• Evaluate Expansion To Regional PDC Locations
• Electronic Return Notification Service
• Slowly Expand Number Of Participating Mailers
• Incorporate USPS 4-State Barcode

USPS CONFIDENTIAL RESTRICTED INFORMATION
11
Thank you!