WITS

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WITS
FEI.com, Inc.

• Web Infrastructure
• For Treatment Systems

Richard Thoreson Rodney Conrad Chris White
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Brief Overview

• .NET, open-source, Web-based Case-management and
  Reporting system for Counties, States, and Health
  Care Providers
• Over 6M and 4 years of development
• Developed by FEI and Westat initially as a CSAT
  project, multiple States and Counties are
  customizing WITS
• Intended to grow as a Collaborative effort
  between multiple States and Counties
• Current WITS implementations TN, AK, IA, UT,
  IL, MD, WY, HI, Sonoma CA, Mendocino CA, Marin
  CA, San Diego CA
• Designed to be highly configurable within
  multiple State and County Business Environments

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Two Case Studies

• Salt Lake County, Utah
• Sharing ASI results between Providers
• Electronic Consent and Referral
• Access to Recovery Grant
• Illinois, Tennessee, and Wyoming
• Longitudinal GPRA outcomes
• Voucher Billing and Adjudication

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Salt Lake County

• ASI performed by County Agency
• Treatment needs are determined
• Electronic referral created to appropriate agency
• Public Website with up-to-date Capacity and
  Waitlist information

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ASI Screen Shot
Question Hints
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ASI Narrative
On Screen
Saved as PDF
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WITS Electronic Referral
PDF Consent Form
Consent
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WITS Electronic Referral
Create Referral Screen
Referrals IN Screen
Referrals OUT Screen
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Receiving Agency

• Client Profile and demographic data is preloaded
• Saves administrative time with client
• More opportunity for treatment
• Double check Admission data for accuracy
• Creates a clinical note referencing the
  electronic ASI that was received
• Uses the ASI to create Treatment Plan
• Previous system was more expensive for County,
  since they often funded 2 or 3 assessments for
  the same client

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WITS Access to Recovery Grant

• WITS was modified to support a Pre-Authorization
  Voucher System
• Live in Production for TN, IL, and WY
• Federal Reporting requirements for GPRA
• Intake, 30-day Status Interview, 90-day Status,
  and Discharge
• Interview Reminder Report for Providers
• Full electronic billing with Real-time
  Adjudication

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WITS Access to Recovery Grant
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WITS Access to Recovery Grant
Interview Reminder
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WITS Access to Recovery Grant
Comparison of ATR Clients at Intake vs. Discharge
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Real Time Adjudication
Claim Batch Processing
Remittance Advice
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Real Time Adjudication

• Reduces Provider payment cycle from 3 months to 1
  week (Illinois)
• No need to mail floppy disk of claim errors back
  to Providers
• Improved Provider to State relationship and more
  willingness to participate in State/Federal Grant
  Programs

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Future WITS Development

• Ad-Hoc reporting to allow for statistical
  comparisons between ASI scoring profiles,
  Treatment Outcomes, and Treatment Costs
• Use Mid-episode Assessment scores to help
  counselors with Treatment decisions
• Expand Payer System Functionality