Improvement SAE Book

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Improvement SAE Book
The Improvement Project is designed to be
used by anyone attempting to improve the value or
appearance of the home, place of employment,
community, or school the efficiency of an
enterprise or business, or the living conditions
of the family.
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Improvement SAE Book
Unlike the other SAE Books/Project types,
the Improvement SAE will usually involve a number
of diverse activities or a series of steps over a
long period of time or days to complete the
project. A separate SAE Improvement project is
not completed for each individual improvement
project. The SAE Improvement project should
encompass all activities and improvement projects
conducted during the record year.
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Improvement SAE Book

• Individual Improvement Projects may be
  completed by
• Only the student
• With the help of others or family
• As part of a much larger group or class
• Regardless of the type of individual improvement
  project, you can not keep SAE records as both an
  improvement project and another type such as
  Skills and Tasks or Entrepreneurship.

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Blank pages or parts of blank pages will be
shown during this presentation. General
directions will be given followed by entries for
an Improvement SAE Project. New entries will be
shown in Blue Print.
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Pages 1 and 2 Agreement - Contract Pages
These pages are a legal agreement between the
signing parties.

• It must be typed or written in ink.

• It must be signed in blue or black.

• It should be completed before the SAE
  project begins.

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Page 1
Remember that these must be used throughout the
SAE Book
Improvement Project
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The Enterprise Name and Number should be the same
throughout the entire SAE Project Book. The
Enterprise Name and Number should appear the same
on the Cover, Pages P-3, and S-1, as well as the
Improvement Project Pages. It should also be
noted that the Enterprise Name will apply to all
individual improvement projects during the record
year. For this reason the Enterprise Name
Improvement Project may be most appropriate.
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You are now ready to start the actual contract or
agreement. This information must be agreed to by
all parties. The information must be typed or
entered in pen. The student name should appear
the same throughout the SAE book.
Page 1
Remember the following as you complete the
agreement pages.
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You are now ready to list the individual
improvement projects that will make up your
Improvement SAE Project for the record year. The
agreement page allows for twenty separate
projects, but can be reduced or expanded as
necessary. Note and then follow the highlighted
directions for naming the projects.
Page 1
Note the variety of project types. Some are done
individually, while others are completed with a
group. Some projects may be completed at home
alone or with family members, while others are
done in the community or as part of a class
project. The key is to use you imagination when
developing your project list.
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Remember to enter the correct Enterprise Name,
Number, and Student Name on the top of all pages
within the Improvement SAE Section. Goals for
the project should always be complete sentences
and are shown in blue. Poor goals are shown in
red. If you have more than 10, add supplemental
pages.
Page 2
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All SAE projects may have special conditions or
arrangements that should be taken care of before
the project starts. This is especially true for
an improvement project, since there could be
major expenses with little or no income. It is
best if all parties know what to expect before
the project begins.
Page 2
If the project is being conducted on the property
of other individuals, you must make certain that
all parties understand who and how expenses will
be covered and in what time frame. Even though
this agreement page does not require signatures
of a third party, you may want to have some type
of signed agreement to prevent possible
misunderstandings in the future.
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Page 2
To complete the agreement or contract on pages 1
and 2, all parties must sign the agreement.
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Introduction to Pages 3 - 5
A major difference in the Improvement Project SAE
Book as compared to other types can be found on
pages 3, 4, and 5. The student must complete a
page 3, 4, and 5 for each individual improvement
project that is listed on page 1.
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Page 3
Remember to enter the correct Enterprise Name,
Number, and Student Name on the top of all pages
within the Improvement SAE Section.
The Improvement Name and Improvement Number must
agree with the information on page 1. Remember
that you must complete pages 3 to 5 for each
project listed on page 1. When placing the these
pages in the SAE book group all Project 1 pages
together followed by Project 2, then Project 3,
etc.
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Page 3
Give a brief description of the project. It
should provide the reader with an understanding
of what will be done during the this improvement
project. Information on labor, various steps or
tasks, and expenses will be provide later on
pages 3 and 4.
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Enter the jobs or practices that need to be done
for successful completion of the improvement
project. Each practice should have a start date
and an estimation of the hours by the student and
others needed to complete the project. For good
planning and organization, it is recommended that
you list the practices in the order that they
would be started.
Page 3
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The proposed budget of cash costs is exactly what
the name implies. Before the project begins you
must be certain that funds or financing are
available to cover the expenses. There should be
an understanding as to who will pay any needed
expenses. This should agree with the information
on Page 2. Try to make the budget as accurate as
possible. Also remember that you may be able to
take advance of sales if you plan in advance.
Page 4
Enter the information at the top of page 4 for
each of the individual improvement projects
before starting the project budget. Additional
information should include the expected starting
and ending dates. Remember these dates and the
expenses to be added next are your BEST guess
before work and project actually begins.
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The costs from the proposed budget should be
totaled before the signatures are attached. Even
though there is not a place for a non-family
members signature, you may want to have a third
party sign this page if a third party is paying
the expenses for the project.
Page 4
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Page 5
Page 5 should be duplicated many times so you can
tell the story of your Project in pictures.
Drawings, blueprints, or plans can be included
depending upon the actual project. The photos
you use may show before, during and after the
project. You will need to decide how to best
tell present the information. Include a
description or a narrative with each photo.
Note Since you should not combine photos from
different individual projects on the same page,
it is not necessary to list the improvement
project number besides the photos since this
information is given at the top of each page 5.
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Page 5
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Page 5
Most likely you will have larger photos and use
smaller print for the descriptions. For this
presentation the photos have been made smaller
and the print larger so the viewer can read the
descriptions and have an understanding on how to
proper complete these pages. Remember to group
the page 5s in order by project number.
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What goes on the Page 5s?
Many projects should have before and after
photos. Other items to be included on page 5
based on the example individual improvement
projects on Page 1 would include such things as
landscape plans, copies of the Eagle Scout
ceremony program, newspaper articles and bills
copies of Kelly Blue Book value showing the
change in values from a truck in poor to
excellent condition. Remember to use your
imagination to document your SAE project.
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Carefully look at pages 6 and 7 and read the
directions before making entries. You will enter
the Enterprise Name and Number and Student Name
just like the previous pages, but there are some
additional items that need to be addressed before
starting.
Pages 6 7
Next decide if you want to enter time units as
hours or minutes and then circle that unit.
Suggestion Use hours since it will make book
closeout easier.
First make certain that the project numbers are
listed on page 1 and you dont change their
order. This will be needed to properly complete
your daily log.
Once these items have been completed you are
ready to start making entries on page 6 and 7.
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When completing your daily log, you should make
your entries in complete sentences. Enter both
your time and the time of others that was used to
perform the various tasks.
Pages 6 7
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Pages 6 7
Note that the daily log is in chronological
order, not in order by individual improvement
project number. Some projects such as the class
project will have many more hours by other
individuals than by the student keeping the
records. Once pages 6 and 7 are filled with
entries, make additional copies of page 7 as
needed to complete your records. Totals at the
end of the year for each individual improvement
project should be transferred to 9.
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Page 8
ALL expenses for ALL individual improvement
projects are entered on page 8. Entries should
be made as they occur. Remember to use the
correct Project Number when entering the
expenses. You must enter expenses paid by both
the student and by other individuals. Even though
there is not a way to separate on this page, this
will need to be done on Page S-1 when the SAE
book is closed out for the project year. If a
large quantity of expense entries are paid by
other individuals, you may want to have one page
8 for student paid expenses and a second page 8
for non-student paid expenses.
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Expenses are entered in order they occur during
the year.
Page 8
Each expense entry must have a project number
that corresponds to the project found on page 1.
Enter a description of the item(s) purchased and
the total cost. Enter quantities and cost per
unit when practical.
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Page 9
Next transfer all individual improvement project
names from page 1 to page 9.
Total the hours for both student and other labor
from pages 6 and 7, plus expenses from page 8.
If the SAE book is done on the computer, these
totals will have been automatically transferred.
Page 9 is a summary page. After completing the
information at the top of the page, make certain
that all project hours are in the same unit
(preferably hours).
Total all columns and then transfer only the
student totals to page S-1.
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Page 10
Page 10 should be used to evaluate all of the
individual improvement projects. Evaluations
should be completed by the student, parents,
teacher, or other individuals that have been
involved with the various projects. More than
one person may write an evaluation on the page.
Try to group the evaluations for individual
improvement projects together when possible. You
may want to have a separate page 10 for each
individual improvement project however, this is
not necessary especially when some individuals
supervise or oversee numerous projects. Make
certain that the evaluation identifies the
individual project or project number that is
being evaluated.
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Page 10
Project 1 Painting the Living Room March 12,
20xx Jim Smith I completed painting the
living room and the new carpet and furniture has
been ordered. During the project I learned that
removing old wall paper, and fixing up plaster
walls is more difficult than I expected. The
actual painting was what I expected however the
preparation and cleanup were much more difficult.
The only unexpected item was the need to replace
one of the receptacles. I personally think the
room looks great and cant wait to have friends
come over to our home. Jim Smith
March 13, 20xx Jacob Smith Jim finished the
living room project and did a great job. I am
proud of the fact that he was able to complete
the project within the time frame that was set
up. He has developed a much better understanding
to time management and the need to complete
projects on time. Of course the fact that the TV
could not be used while the project was underway
may have had a factor in when the project was
completed. At first Jim had difficultly
understanding the need for proper preparation,
but once I showed him the results of a poor job,
there were no more problems. He quickly learned
how to properly use all the tools for this
project. The new carpet should be installed in a
week and we plan to allow Jim to have his friends
over for a party in two weeks. Jacob Smith
In most cases the evaluations will be completed
in pen. If the evaluations are entered into the
computer version or typed, the person giving the
evaluation should sign or initial the final typed
statements. In cases where the teacher has
little or no supervisory oversight of the
project, comments may be entered on the common
pages i or ii in the front of the SAE Book during
an SAE visit or at another time.
April 23, 20xx - RJMcKlosky I saw the living
room and the photos didnt do justice to the job
Jim did. RJMcKlosky
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If you still have questions about the Improvement
Project SAE Book, review this presentation again
or talk to your agriculture instructor.