IMIS Induction Course

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IMIS Induction Course
Presented by IMIS Finance Helpdesk17 November
2006
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Programme Description

• Introduction to IMIS
• Requisition for Goods and Services
• Request for Contractors and Consultants/
  Individual Contractors Agreement
• General Reservation of Funds
• Travel Request and Travel Advance
• Maintain IOV and Billing Documents
• IMIS Reporting Facility Application (IRFA Reports)

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Objectives

• Upon completion of this workshop, you will be
  able to
• Understand the usage and flow of IMIS documents
• Initiate IMIS Pre-encumbrance and Obligation
  documents
• Inquire necessary information from IMIS e.g.
  Index Number, Vendor ID, Third Party ID, Funding
  Summary and IMIS document status
• Run and read IRFA Reports

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• I - Integrated
• M - Management
• I - Information
• S - System

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General Document Processing

• Create Pre-encumbrance
• Approve
• Create Obligation
• Approve
• Receive/Inspect
• Liability and Disbursement

Only certain documents
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Pre-encumbrance

• Reservation of Funds
• Approved by certifying officers
• Sent to Obligating Offices (e.g., Procurement)
• Quantity and Amount-based
• Cannot exceed allotment/sub-allotment

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Association of Documents

• Pre-encumbrance
• Requisition for Goods
• Requisition for Services
• Request for Contractor
• Request for Contractor
• Request for Govt Service
• Request for Govt Goods
• Inter-Agency Request
• Gen Reservation of Funds
• Library Requisition
• Req. for FellowStudy Tour
• Low Value Req. for Goods
• Low Value Req. for Services
• Blanket Requisition

• Obligation
• PO for Goods
• PO for Services
• Indiv Consult/Cont.Agreement
• Institutional Cont Agreement
• Letter of Assist for Services
• Letter of Assist for Goods
• Letter of Authorization
• Misc. Obligation Doc (MOD)
• Library PO
• FellowshipStudy Tour
• Low Value PO for Goods
• Low Value PO for Services
• Blanket PO

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Pre-encumbrance Doc Types

• Quantity Based
• -Requisition for Goods -
  Stock Requisition
• -Request for Government Goods - Library
  Requisition-Requisition for Low Value Goods
• Amount Based
• - Requisition for Services -
  Request for Contractor
• - Request for Gov. Services -
  Inter-Agency Request
• - Req. for Low Value Goods -
  Blanket Requisition
• - General Reservation of Funds
• - Request for Fellowship Study Tour

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Obligation Doc Types

• Quantity Based
• - Purchase Order for Goods - Low Value
  PO for Goods
• - Letter of Assist for Gov.Goods - Library
  Purchase Order
• Amount Based
• - Purchase Order for Services
• - Individual Consultant/Contractor Agreement
• - Institutional Contractor Agreement
• - Letter of Authorization
• - Letter of Assist for Government Services
• - Miscellaneous Obligation Document
• - Fellowship Study Tour
• - Blanket Purchase Order
• - Low Value PO for Services

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Travel Request Processing
Create Travel Request
Substantive Offices
Certify Travel Request
Associate Ticket
Details
Protocol
Travel Unit
Approve Shipment Details
Approve Travel Details
Finance
Travel Claim Processing
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IMIS Production
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IMIS Dianostic
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IMIS Finance Session
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IMIS Reference Session
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IMIS Reports