Advanced NEOGOV Workshop

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Advanced NEOGOV Workshop

• November 13, 2008

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NEOGOV Help Support

• Office of Human Resources
• OHR Consultant(803-737-0900)
• Terra Ellerbe(803-734-9080)
• Help Support Link
• Insight HR OHC
• Customer Success Center
• Training
• User Guide

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NEOGOV Updates

• View Applicants by Step
• Displays 50 applicants per page
• Copy Requisition
• OHC/My Requisitions page
• Copy Rec hyperlink on the Action column for
  all requisitions (Filled, Cancel, On Hold, Etc)

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NEOGOV Updates

• Refer Candidates
• Select Requisition dropdown menu added
• User specifies which requisition applicants will
  be referred to prior to clicking Go
• NEOGOV Messages
• Post general announcements to notify HR users
  about new features, scheduled system maintenance
  or helpful tips
• Appears automatically on MyHR screen

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NEOGOV Updates

• Audit Trails
• Application Evaluation Step Details
• (Candidate TrackExam PlanView Applicants by
  StepChange Log)

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EEO Reporting

• Q What kind of data does the EEO report capture?
• Category-Job Posting
• Subcategory-Job Posting
• AP-Total of Applications Received
• SQ-Total of Applicants that Passed the
  Supplemental Questionnaire Evaluation Step
• TE-Total of Applicants that Passed the Training
  Experience Evaluation Step

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EEO Reporting

• ELIG-Total of Applicants Placed on Eligible
  List
• AI-Total of Applicants Referred and Placed in
  Interview Schedule step on Referred List screen
  (OHC)
• AH/P-Total of Applicants Placed in Hire section
  on Referred List Screen (OHC) and Authorized by
  HR (Hires Awaiting Authorization)

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EEO Reporting

• Q How can I use NEOGOV to track applicant EEO
  reporting information?
• The system will run a report that will provide
  much of the required applicant information that
  must be submitted to the South Carolina Human
  Affairs Commission. This report will include
  candidate demographic information, total number
  of applicants, applicants meeting minimum
  training and experience requirements, and
  applicants interviewed.

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EEO Reporting

• Q How do you accurately capture the applicants
  meeting minimum training and experience
  requirements?
• You will need to consistently structure your
  postings in one of the following ways
• Add a Supplemental Question Step Type titled
  Minimum Qualifications in your exam plan and
  Fail those individuals who do not meet minimum
  qualifications

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EEO Reporting

• 2. Add a Training and Experience step type
  titled Minimum Qualifications in your exam plan
  and Fail those individuals who do not meet
  minimum qualifications
• OR
• 3. If the candidates who make it to the Eligible
  List are all those who meet the minimum training
  and experience requirements for the job, you are
  not required to do either of the above steps,
  because the system will be able to identify the
  total number of employees placed on Eligible
  Lists over a given time period.

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EEO Reporting

• Q How do you accurately capture the applicants
  who are interviewed for the position?
• The appropriate candidates need to go through the
  Schedule Interview step in the OHC section of
  NEOGOV. Once a candidate has been through the
  Schedule Interview step, the system will save
  the candidates information for EEO reporting
  purposes.

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EEO Reporting

• Q How do you accurately capture the number of
  hires in the system?
• The hired candidate needs to go through the
  Hire step in the OHC section of NEOGOV. Once a
  candidate is placed in the Hire step, the
  system will save the candidates information for
  EEO reporting purposes.

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EEO Reporting

• Q Wheres the EEO Report located?
• Log into Insight Human Resources
• Click on Reports and select Reports
• Click on the Custom category
• Click on EEO Category.

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Advanced Filtering

• Specify criteria
• Receive a listing of applicants who meet the
  specified criteria
• Filter applicants within an Evaluation Step or
  Eligible List
• Assists in screening and downsizing large
  applicant pools

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Advanced Filtering

• Filter criteria
• Minimum Qualifications
• Preferred Qualifications
• Supplemental Questions
• Application Received Date
• Online/Paper Application
• Notification Preference

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Advanced Filter Within an Evaluation Step

• Access MyHR
• Select the Exam Plan option from the Candidate
  Track dropdown menu
• The Exam Plan screen is displayed
• Click on the Exam Plan Title for the applicable
  exam plan
• The Exam Plan Detail screen is displayed
• Click on the Evaluation Steps View Applicants by
  Step link

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Advanced Filter Within an Evaluation Step (cont.)

• Choose Advanced Filter from the Select Action
  drop-down menu
• Choose candidate(s) from the Select Candidates
  drop-down menu
• Click Go
• Click Create New Filter
• The Applicant Step Filter page is displayed
• Enter the Filter Name enter a name that
  describes the criteria you are filtering on

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Advanced Filter Within an Evaluation Step (cont.)

• Enter the desired criteria and indicate the
  filter group that the criteria should be assigned
  to in the Add to Group drop down list
• To add another filter group, in the Add Group
  section, specify the applicable And/Or operator
  in the Group Type and indicate the appropriate
  And/Or operator to use to join the new group to
  the previous group
• Select the Apply and Save Filter button at the
  bottom of the page
• You will be returned to the View Applicants by
  Step page and can see the filtered list

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Security Precautions

• Immediately contact OHR if a NEOGOV user from
  your agency has
• Terminated employment
• Transferred to another agency
• Changed duties (user access)
• Terra Ellerbe 803-734-9080 or tellerbe_at_ohr.sc.gov
  
• Request to Activate/Inactivate Users Form
• OHR Website www.ohr.sc.gov

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Request to Activate/Inactivate Users

• Location
• OHR website www.ohr.sc.gov
• Employer Services
• E-Recruitment/NEOGOV Information Training
  Materials
• Request to Activate/Inactivate HR Users
• Request to Activate/Inactivate Department/Hiring
  Managers

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Email Notifications

• Q What are the locations to send Email
  Notifications?
• Evaluation Steps within Exam Plan
• Eligible List
• Referred List in Insight HR

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Notice Templates

• Use notice templates to send Email/ Paper Notices
  to update applicants of their status
• Sample templates are available
• Use caution with the information contained in the
  notice
• Do not Edit or Delete another agencys template

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QUESTIONS?