Working with different stakeholders: the experience from the RIOJA project

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Working with different stakeholders the
experience from the RIOJA project

• Panayiota Polydoratou
• e-mail p.polydoratou_at_ucl.ac.uk

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Outline of the presentation

• RIOJA some project info
• Working with stakeholders
• Academic and research staff
• Astrophysics community
• Library and Repositories community
• Publishers
• Outcomes and some observations

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RIOJA project info

• RIOJA - Repository Interface for Overlaid Journal
  Archives (http//www.ucl.ac.uk/ls/rioja)
• Funded by the JISC - Joint Information Systems
  Committee (http//www.jisc.ac.uk) under the
  Repositories and Preservation Programme
• A 16 months partnership July 2008
• Researchers from UCL, Cambridge, Glasgow and
  Imperial
• UCL Library Services
• Technical staff from Cornell University
• Astrophysics and Cosmology our subject domain

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Overlay journal model a definition

• For RIOJA, an overlay journal model refers to
• journals built on content deposited to and stored
  in one or more repositories
• Quality-assured
• Open access
• Sustainable

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RIOJA - goals

• Build the RIOJA toolkit
• Construct a demonstrator overlay journal
• Implement in the arXiv

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Stakeholders

• Academic and research staff
• Astrophysics community
• Library and repositories community
• Publishers

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Academic and research staff

• Academic and research staff
• Steering Group members (UCL, Cambridge, Imperial,
  Glasgow)
• Led the technical development
• Actively involved in the community surveys
• RIOJA meeting
• Astrophysics
• Digital Preservation
• Models of peer review

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Astrophysics community

• Questionnaire survey to 4,000 researchers
• Selected from top 100 universities and other
  institutions (THES World Rankings 2006), and a
  domain specific discussion list
• Response from 683 (17 response rate)
• A spread of response by role, 24 by professors,
  20 by research fellows, lecturers, readers,
  research assistants/associates
• Experienced researchers (46 more than 10 years)
• 90 denoted research as their primary
  responsibility

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Astrophysics community- success factors

• Personal contact
• Structure of questionnaire
• Space to voice concerns

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Library and repositories community

• UCL Library staff
• RIOJA team (Director, Digital Curation Manager,
  Project Officer, IT Officer)
• Interest by other library/repository staff
• DSpace implementation
• Eprints implementation
• arXiv
• implementation

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The demonstrator overlay journal
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Publishers

• Interviews with members of editorial boards and
  publishers
• PhysMathCentral,
• Public Library of Science (PloS),
• Oxford University Press (OUP), and
• members of the editorial boards of the journals
  Monthly Notices of the Royal Astronomical Society
  (MNRAS) and Journal of Cosmology and
  Astroparticle Physics (JCAP)

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Publishers success factors

• Off the record conversations
• Inclusion in the process
• Potential for future collaboration

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Some observations

• In general both scientists and publishers
  contacted were disposed favourably towards the
  overlay journal model.
• However, working with several stakeholders do
  not underestimate the whole process it can be
  difficult to co-ordinate activities and there are
  different requirements!
• Academics/Astrophysics community
• Scientific community acceptance
• Quality assurance
• Peer review process
• Sustainability and long term archiving
• Traditional copy-editing function remains
  important to researchers
• Visibility of research in indexing services

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Some observations

• Academics and publishers
• Case studies/scenarios setting up or converting
  a journal to the overlay model will allow more
  precise definition of costing projections and
  discussions
• Absence of demonstrator leaves a lot to
  imagination
• Survey and interviews time consuming

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Project info

• Project team lib-rioja_at_ucl.ac.uk
• Web site http//www.ucl.ac.uk/ls/rioja
• Demonstrator http//arxivjournal.org/rioja/
• Dr Antony Lewis - antony_at_cosmologist.info
• RIOJA meeting Gonville Caius, University of
  Cambridge, Monday 7 July 2008 http//www.ucl.ac.uk
  /ls/rioja/meeting

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• News item
• Moyle, M. and Polydoratou, P. (2007)
  Investigating overlay journals introducing the
  RIOJA Project. D-Lib Magazine, 13
  (September/October). ISSN 10829873
• Book chapter
• Polydoratou, P. and Moyle, M. (2008) Exploring
  aspects of scientific publishing in astrophysics
  and cosmology the views of scientists. In
  Sicilia, Miguel-Angel and Lytras, Militiadis D.,
  (eds.) Metadata and Semantics. Springer, US,
  pp. 179-190. ISBN 9780387777443
• Conference presentations
• Moyle, M. (2007) Making possible the overlay
  journal the RIOJA project. In XXVII Charleston
  Conference Issues in Book and Serials
  Acquisition, 7-10 November 2007, Charleston, US.
• Polydoratou, P. and Moyle, M. (2007) Repository
  Interface for Overlaid Journal Archives (RIOJA)
  a feasibility study reporting the views of
  scientists in astrophysics and cosmology. In
  MTSR 07 2nd International Conference on Metadata
  and Semantics Research , 11-12 October 2007,
  Corfu, Greece.
• Moyle, M. and Polydoratou, P. (2007) Exploring
  overlay journals the RIOJA project. In Digital
  Repositories Dealing with the Data Deluge, 5-6
  June 2007, Manchester, UK.
• Polydoratou, P. and Moyle, M. (2007) Exploring
  overlay journals the RIOJA project. In CERN
  Workshop on Innovations in Scholarly
  Communication (OAI5), 18-20 April 2007, Geneva,
  Switzerland.

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• Project reports
• Moyle, M. and Lewis, A. (2008) RIOJA (Repository
  Interface to Overlaid Journal Archives) project
  final report. Research report. UCL (University
  College London), London, UK.
• Polydoratou, P. (2008) Repository Interface for
  Overlaid Journal Archives costs estimates and
  sustainability issues. Research report. UCL
  (University College London), London, UK.
• Polydoratou, Panayiota (2008) Repository
  Interface for Overlaid Journal Archives results
  from an online questionnaire survey. Research
  report. UCL (University College London), London,
  UK.
• Proceedings papers
• Polydoratou, P. and Moyle, M. (2008) Scientific
  journals, overlays and repositories a case study
  of costs and sustainability issues. In Buchanan,
  G. and Masoodian, M. and Cunningham, S., (eds.)
  Digital Libraries Universal and Ubiquitous
  Access to Information 11th International
  Conference on Asian Digital Libraries, ICADL
  2008, Bali, Indonesia, December 2-5, 2008,
  Proceedings. Lecture Notes in Computer Science
  (5362). Springer, pp. 154-163. ISBN
  978-3-540-89532-9
• Polydoratou, P. and Moyle, M. (2008) Publishing
  scientific research is there ground for new
  ventures? In Chan, L. and Mornatti, S., (eds.)
  ELPUB2008. Openness in Digital Publishing
  Awareness, Discovery and Access - Proceedings of
  the 12th International Conference on Electronic
  Publishing held in Toronto, Canada 25-27 June
  2008. ELPUB2008, Toronto, Canada, pp. 79-89.
  ISBN 9780772763150

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• Thank you!