Presenter:

1

Degree Partnership Programs Financial Aid

• Presenter
• Rebecca Martinez
• Associate Director of Financial Aid and
  Scholarships,
• Oregon State University

2
Financial Aid Issues

• Financial Aid Consortium Agreements purpose
• Required by USED to ensure compliance with
  regulations
• Must determine home school for financial aid
  purposes
• Definition of home school varies
• Once the aid paying school is determined (HOME
  school), each partner must set up their systems
  appropriately

3
Enrollment Information Sharing

• Level of enrollment
• Student Status Confirmation Report (SSCR)
• Withdrawals/ R2T4/ Last Date of Attendance
• End of Term grades/credits (SAP)
• Monitoring for aid-eligible courses
• Institutional policies and deadlines for drops,
  adds, receiving Ws,
• ESTABLISH TIMELINES FOR SHARING

4
Academic Calendars

• Challenges of degree partnership programs
• Academic calendars not in synch
• Start and end dates of terms
• Quarter hour calendar vs. semester calendar
• Registration dates
• Fee payment
• Financial aid disbursement

5
Why do this?
6
OLDE PROCESS

• Schools would manually look at credits and decide
  which school would disburse aid.

7

• Sometime later, we decided to let the student
  decide (within parameters) which school would be
  the home school and disburse aid.
• Still a paper process and part of the paper
  Admissions process.

8
Then we invented the wheel..We used TECHNOLOGY!!
9
Initial Home School Process

• Send email to students explaining HOME school
  parameters
• Provide link to online questionnaire for home
  school declaration

10
Online Questionnaire
11
Methods of Data Sharing

• THEN
• Mail /fax data/ email
• Staff access to partner institution data base
• NOW
• OFAX electronic file for financial aid

12
OFAX Oregon Financial Aid Exchange

• Multiple-enrollment data exchange
• for financial aid purposes
• Participating schools send in their data via a
  secure web site
• OFAX server processes file
• Return matching records sent in by other schools
  via password protected email attachment

13
What do we want to do with the data once we have
it?

• Combine, as appropriate, with OSU data to process
  students financial aid with concurrent
  enrollment information of courses, credits and
  grades.

14
OSUs OFAX Data Form
15
To infinity and beyond

• Advances in technology
• Single billing
• Statewide agreement
• Quarters/Semesters
• Maintaining human element in a more globalized
  learning environment.

-Buzz Lightyear