Exploring Microsoft Word

1
Exploring Microsoft Word

• Part 1- beginning

2
Objectives (1 of 2)

• Define word wrap, hard return and soft return
• Distinguish between insert and overtype
• Describe Word screen elements
• Create, save, retrieve, edit, and print a
  document
  
• Check a document for spelling describe the
  function of the custom dictionary
  

3
Objectives (2 of 2)

• Describe AutoCorrect and AutoText explain how
  they can help to create a personal shorthand
  
• Use the thesaurus to find synonyms and antonyms
• Explain the objectives and limitations of the
  grammar check, and customize it for business or
  casual writing
  
• Differentiate between the Save and Save As
  commands describe various backup options

4
Overview

• Word processing software is used to create
  documents
  
• Create a document
• Save a document
• Display a document on monitor and edit as
  necessary
  
• Print document any time in draft or final form

5
Basics of Word Processing

• Word Wrap
• Hard Return vs. Soft Return
• Insertion Point
• Toggle Switches
• Insert Mode vs. Overtype Mode
• Deleting Text

6
Word 2000 Screen
Title bar
Minimize Restore Close
Toolbar
Menu bar
Task Pane
Ruler
Office Assistant
Status bar
Scroll bar
7
Standard and Formatting Toolbars
Standard Toolbar
Formatting Toolbar
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The File Menu Commands

• New
• Open
• Close
• Save
• Save As
• Save as Web Page
• Page Setup
• Print Preview
• Print

9
Save As Dialog Box
Folder Where Stored
File Type
File Name
10
Open Dialog Box
Folder Where Stored
File Type to Display
File to be opened
11
Troubleshooting Normal View
No Margins Displayed
Horizontal Ruler Displayed
Normal Button
12
Troubleshooting Print Layout View
Horizontal Ruler Displayed
Vertical Ruler Displayed
Print Layout Button
Margins Displayed
13
Troubleshooting Show/Hide Codes
Nonprinting Hard Returns
Nonprinting Space Code
14
Spell Check

• Suggestions
• Ignore
• Ignore All
• Add to Dictionary
• Change
• Change All

15
AutoCorrect and AutoText

• Tools Menu
• AutoCorrect Options Command
• AutoCorrect
• AutoText
• Add button
• Other Options

16
Thesaurus

• Tools Menu
• Language Command
• Thesaurus
• Look Up
• Meanings
• Replace
• Cancel

17
Grammar Check

• Tools Menu
• Spelling and Grammar Command
• Grammar
• Suggestions
• Ignore Once
• Ignore Rule
• Change
• Cancel

18
Save Command

• Save As Command
• Backup Options
• Backup Procedures
• Quit Without Saving
• File Options

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Chapter 1 Summary (1 of 2)

• Introduction to word processing
• Insert and overtype modes
• Toggle switches
• Selecting/Deleting text
• Enter key for hard returns
• Text automatically wraps and creates soft
  returns
  
• Troubleshooting

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Chapter 1 Summary (2 of 2)

• Open command retrieves file
• Save command saves file to disk
• Spell check
• Using AutoCorrect/AutoText features
• Thesaurus for synonyms and antonyms
• Grammar check
• Backup options