Wide Area Workflow (WAWF)

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Wide Area Workflow(WAWF)
E-Business/SPS Joint Users Conference November
15-19, 2004Houston, TX
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Wide Area Work Flow Topics

• Contracting Officer Role
• Regulatory Enablers
• Users
• WAWF Process
• Benefits

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Wide Area Work Flow

• What is WAWF?
• A transaction system, supporting a distinct part
  of the procurement lifecycle, from
• Submission of Electronic Invoice
• Thru Invoice Inspection Acceptance Action
• To Electronic Payment Receipt

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Wide Area Work Flow
How Does A Contracting Officers Role Impact WAWF?
Vendor
Vendor EDI
DEBX
Vendor FTP
Vendor web
Vendor EDI
WAWF
SPS
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Wide Area Work Flow

• How Can A Contracting Officer Support WAWF?
• On All Your Contracts - Include DFARS Clause
  252.232.7003 (Electronic Invoicing Use of WAWF)
• Organize CLINs to identify all end-items, at CLIN
  or Sub CLIN level

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Wide Area Work Flow
What are WAWFs Regulatory Enablers? FAR 2.101
Signature FAR 4.5 Electronic Commerce in
Contracting FAR 53.105
Computer Generation
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Wide Area Work Flow

• Whos Using WAWF Now Nov 04?
• Over 72,537 Active Government User (by role)
• Army, Navy, Air Force, Marine Corps
• Multiple Defense Agencies (i.e. DFAS, DCMA, DISA,
  DCAA, DLA)
• Over 21,748 Active Vendors (by role)

New WAWF Users Added Daily
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Wide Area Work Flow
What Does WAWF Provide? Submission of Electronic
Invoice Receiving Report Data via Web EDI
FTP Visibility of End to End Process
Points Electronic Payment Requests
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Wide Area Work Flow
Electronic Invoice Receiving Report Data
Submission
Vendor
Invoice Receiving Report
Vendor EDI
DEBX
Vendor FTP
Vendor web
Vendor EDI
WAWF
Email notice sent to workflow user
DAAS
CCR
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Wide Area Work Flow
Process Points
Vendor
Vendor EDI
Vendor FTP
Government Workflow Users -Inspectors -Acceptors -
Certifiers
Vendor web
Vendor EDI
Email notice sent to workflow user
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Wide Area Work Flow
Electronic Payment Request
Vendor
Vendor EDI
DEBX
Entitlement Systems
Vendor FTP
Government Workflow Users -Inspectors -Acceptors -
Certifiers

• MOCAS
• SAMMS
• One Pay
• CAPS
• IAPS
• BSM

Vendor web
Vendor EDI
Invoice Receiving Report SIGN REJECT
WAWF
View Only Users -Contracting Officer -Payment
Clerks
Invoice Receiving Report View
Accounting Systems
UID Registry

• ACMS
• SABRS
• eBiz

Email notice sent to workflow user
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Wide Area Work Flow
What Benefits Do WAWF Users Receive? Reduces
Interest Penalties Increases Timely
Payments Increases Vendor Discounts
Offered Decreases Document Error Rate Offers
Paperless Environment
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Wide Area Work Flow
Whats Industry Reaction To WAWF? Boeing "This
collaborative environment helps accelerate the
payment process, eliminates manual data entry,
reduces DD 250 errors and improves the contract
reconciliation process for purposes of contract
closeout." Lockheed Martin EDI submissions to
WAWF from our SAP application achieved a 2-day
improvement over the paper process cycle. Instant
visibility of rejected invoices saved 1-2 weeks
in the re-submittal process. Rockwell
Collins This is an exciting new initiative for
Rockwell Collins, DCMA, and the WAWF team
resulting in a paperless process that reduces
assets, provides strong benefits to the business
cash flow, speeds shipments, reduces processing
times, and improves quality of the DD250
submissions.
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Wide Area Work Flow
Want More WAWF Information?
https//wawf.eb.mil (Production) www.wawftraining
.com (Web-based Training) https//wawftraining.eb
.mil (Hands-on Training) www.dcma.mil (click on
e-Invoicing)
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Wide Area Work Flow
Questions??