2006 Aviation Supply Chain Business Conference

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2006 Aviation Supply Chain Business Conference
Small Business Workshop Crystal Ober Harriett
Reddrick Small Business Specialists June 6-8,
2006
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Auto IDPOs
WORKSHOP TOPICS

• BSM CHANGES
• NUMBERING
• BSM TERMS
• DIBBS
• ABVS
• BSM DELIVERY
• CASCADING SET-ASIDES
• FAST AWARDS
• AUTO IDPOS
• SMALL BUSINESS ISSUES
• SDVOSB PROGRAM
• HUBZONE PROGRAM
• SIZE PROTESTS
• ELECTRONIC INVOICING
• OMBUDSMAN SERVICE

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BSM
DLA's Aviation Supply Demand Chain Manager

• BSM (Business Systems Modernization) replaces
  DLAs legacy material
• management systems with a state-of-the-art system
  linking the entire supply chain
• from customer to supplier modified from
  commercial systems.
• Effort restructured DLA systems as well as supply
  chain structure.
• In October 2004, Product centers and OEM supplier
  teams were restructured and
• renamed Integrated Supplier Teams and
  Integrated Customer Team.
• Known as the Big Bang.
• Completion in late 2006 when all DSCR NSNs should
  be migrated to BSM.
• List of migrated NSNs is available at
• https//www.webflis.dlis.dla.mil/WEBFLIS/ASPscrip
  ts/pub_search_BSM.aspx
• The website address for the Supplier Information
  Resources page of BSM is
• http//www.dla.mil/j-6/bsm/SIRC/default.asp

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BSM Rollout Schedule From Jan 06 Dec
06(Current as of March 7, 2006)
HQ Operational Acctg.
LR GO/NO-GO Checkpoint
DSCP Operational Acctg
DSCR Operational Acctg
DSCC Operational Acctg Pilot Rollout
Maritme NSN-269K 423M
Maritme/Aviation NSN145K 417M
Maritme/ Land NSN-242K 630M
Medical 3 Pharm NSN-25K Itms-255K 1,244M
DSCC
Med 2 ECAT Itms-770k 80M
Def WS Detachmt NSN-107K 289M
Medical 1 Capital Equipmt 250M
CE NSN-40K 646M
CE NSN100K 663M
Medical 4 Med/Surg NSN-38K Itms-2K 2,030M
CT Footwear NSN-7.1K 263M
CE NSN-90K 1,133M
Subs PV FSE/DFS NSN-3K 56M
CE NSN159K 574M
STABILIZATION
STABILIZATION
DSCP
CT Drs Cloth NSN-9 K 245M
CT OCIE NSN- 8K 1,017M
Aviation Deferred NSN-75K 675M
DSCR
Maritime/ Land NSN-78K 434M
Aviation OEM NSN-166K 978M
Jan06 Feb06 Mar06 Apr06 May06 Jun06
Jul06 Aug06 Sep06 Oct06 Nov06 Dec06
Release 2.2
RTSO
AMMA
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Major Changes
DLA's Aviation Supply Demand Chain Manager

• Solicitation, Contract and Clause numbering
• BSM Terms
• DIBBS
• ABVS
• BSM Delivery Evaluation
• Cascading Set-asides
• FAST awards
• AUTO IDPOs

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Numbering Changes
DLA's Aviation Supply Demand Chain Manager

• BSM solicitations and awards begin with SPM or
  SPE. Legacy awards began with SP0
• Clause numbering has changed to reflect BSM
  clause numbers. The Acquisition Reference List
  (aka Master Solicitation) reflects these changes.
  List of legacy and corresponding BSM clauses
  can be found at http//www.dscr.dla.mil/proc/CLAUS
  ES/clauses.html
• Clause numbers such as I94 or E6 are now being
  replaced by new clause numbers like I19A06
  orE46A17
• Purchase request numbers no longer begin with
  YPG, RPG or NPG and no longer have 14 digits.
  They now are 10 digit numeric (i.e. 0012303704)

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BSM Terms
DLA's Aviation Supply Demand Chain Manager
Customer Direct aka DVD (procurement request that
comes directly from a vendor) DLA Direct aka
Stocked Item FSC (Federal Supply Class) aka
Material Group Outline Agreement aka Long Term
Contract. Hub and Spoke Network distribution
network that allows vendors to ship new DLA
materiel to any point in the network based on
demand and supply plans. Materiel will be
primarily bought to the Hubs (usually Tracy CA
and Susquehanna PA) pushed to the Spokes Supplier
Relationship Management (SRM) management of
relationships between DLA and selected suppliers.
Managers will manage these suppliers to the
levels of performance and performance targets
specified in their contracts Supply Planner
plans for supply requirements and creates and
maintains Supply Plans. Part of Integrated
Supplier Team Demand Planner Plans for customer
demand and creates and maintains Demand Plans.
Develops, enriches and publishes the final Demand
Plan forecast. Part of Integrated Customer
Team Customer Account Specialist (CAS) The
customer facing point of contact on the
Integrated Customer Team (ICTs)
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DIBBS
DLA's Aviation Supply Demand Chain Manager

• New bid board will be DLA DIBBS website
• www.dibbs.bsm.dla.mil.
• Registration in Procurement Gateway DOES NOT
  register
• your company in DLA DIBBS.
• Info to help register and get profile set-ups can
  be found at
• http//www.dscr.dla.mil/userweb/sbo/BSM20Pamphle
  t202005A.doc.

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DIBBS SEARCH FEATURES

• RFQ Searches
• Custom Queries for NSN, FSC, RFQ ,
• PR , Nomenclature, Part Number, or Cage
• Show Onlys for Items with Bid Sets, Fast
• Award Candidates, Small Business
• Set-Asides or IDPOs.

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DIBBS HUBZone Service Disabled Vet Searches

• For HUBZone and Service Disabled set-aside
  searches
• Use Text Search to bring up HUBZone and
• SDV set-asides.
• Search by entering BSM clauses numbers under
  Text Search as follows
• Type in I19A30 for Service Disabled
• Type in I19A01 for HUBZone
• Systems Change Request has been requested to add
  SDV and Hub search blocks (like Small Bus Set
  Aside search button).

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(No Transcript)
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RFP Searches
RFP SEARCHES

• More limited
• Can search by Solicitations with Bid Sets
• Cannot use HUBZone SDV clauses for searching
• Use FedBizOpps for in-depth searches

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Exceptions to Public Posting
Exceptions to Public Posting

• Some RFQs are posted to restricted area of DIBBS.
• Only Cages to whom the buyer directs the
  solicitation can view the RFQ.
• Used only for mandatory sources of supplyJWOD
  and 8(A) solicitations.

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ABVS
DLA's Aviation Supply Demand Chain Manager

• Prior to January 2006, contracts performed in BSM
  were not counted toward the vendors ABVS score.
  
• In December 2005, vendors were informed that BSM
  performance data from June 1 December 31, 2005
  would be made available through the challenge
  process prior to its inclusion in your ABVS
  score, with inclusion expected to take place in
  March 2006.
• After input from vendors, a decision was made to
  utilize BSM data for award issued January 1 2006
  and forward.
• In addition, effective January 1, 2006, ABVS will
  also begin to capture performance data on awards
  for non-NSN items.
• As always, vendors are strongly urged to review
  their performance data often and coordinate with
  the appropriate ABVS Administrator to resolve any
  concerns. ABVS POC is Carolyn Harris 804-279-6431
  or Mary Ann Hubbard 804-279-5790.

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Exceptions to Public Posting
BSM DELIVERY EVALUATION

• Clause 52.211-9011 52.213-9008 (PACE)
• Delivery is critical element to BSM Attainment
  Plan.
• Delivery will only be evaluated when identified
  in solicitation as an evaluation
  factorotherwise, no preference for offers/quotes
  will fewer delivery days.
• Quoting/offering a greater number of delivery
  days than requested may result in less favorable
  evaluation.

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Combined/Cascading Set-Asides
Combined/Cascading Set-Asides

• Achieving small business goals via multi-tiered
  competition
• Offers considered in hierarchical tiers
• All SBs can submit quotes
• BSM automated solicitations only (SASP T
  solicitations 2,500 to 100,000)
• Logic will not be used in manual solicitations
  (RFQs)
• Systems logic allows consideration of more than
  one kind of set-aside in a combined or
  cascading fashion, according to the order of
  precedence
• Simultaneously accommodates SDV, HUBZone and
  total SB set-asides
• (REF DLAD 19.508)

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Combined SA Solicitation
Combined Set-Aside Solicitations

• At time of solicitation, if there is a reasonable
  expectation of receiving offers from two or more
  SDV or HUB small business concerns, the BSM
  software will use a combined solicitation
• Expectation of offers is based on BSM award and
  quote history
• All SBs are encouraged to submit quotes on
  Cascading Set-Asides.
• Order of precedence will be stated in the
  solicitation

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Types of Cascading Solicitations
Types of Combined Set-Asides

• Three types of cascades
• 1. SDV HUBZoneexpectation of receiving offers
  from 2 or more SDV or HUBZone SBs (Clause
  52.219-9013 or 9014)
• 2. SDVexpectation of receiving offers from 2 or
  more SDV SBs (Clause 52.219-9015 or 9016)
• 3. HUBZoneexpectation of receiving offers for 2
  or more HUBZone SBs (Clause 52.219-9008 or 9009)

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Combined SA Order of Precedence
Combined Set-Aside Order of Precedence

• Service-Disabled Veteran-Owned Small Business
• HUBZone Small Business
• Small Business
• Unrestricted

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Sample Cascade
SAMPLE CASCADE/COMBINED SET ASIDE

• If solicitation went out with expectation of SDV
  and HUBZone offers, evaluation would be performed
  in the following order of precedence
• 1st tier SDV Small Businesses
• 2nd tier HUBZone Small Businesses
• 3rd Other Small Businesses
• If no qualified quote is received from a small
  business at a fair market price, the set-aside
  will be withdrawn and the buy re-solicited on a
  unrestricted basis.
• Ref DLAD 19.590(b)

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FAST Awards
FAST Awards

• On solicitations, a Fast PACE icon on the DIBBS
  search results screen identifies Fast PACE
  solicitations.
• These solicitations, estimated to be less than
  2,500, are not set-aside for small businesses.
• The solicitations may be awarded prior to the
  solicitation return date/time.
• Commencing at 300 P.M., 3 business days after
  the issue date, and continuing every day
  thereafter at 300 P.M. until the return date,
  all quotes 2,500 or less will be evaluated by
  DLAs Procurement Automated Contract evaluation
  (PACE) program for an early award.

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Auto IDPOs
AUTO IDPOs

• Creates IDPO awards for DLA stock replenishment
  items.
• Uses pricing logic other automated filters to
  make fully automated and buyer assisted automated
  IDPO awards.
• Considers only qualified quotes for award.
  Qualified quotes are bids without exception
  alternate bids.
• Awards do not specify a firm quantity of supplies
  other than a minimum quantity.
• Identified by a "U" in the 9th position an
  "alpha" in the 10th position (i.e. "UA" "UB"
  etc.) of the solicitation number.
• If no qualified quotes are received or Auto IDPO
  is unable to make a price reasonableness or
  contractor responsibility determination, manual
  evaluation will be done
• Ref 52.213-9008 Procurement Automated
  Contract Evaluation (PACE) Information (JAN 2006)
  DLAD Part II

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Auto IDPOs
AUTO IDPO Important Reminders

• No limit to number of orders issued during the
  contract period
• Contractors method of accepting the IDPO is
  their performance on the first delivery order.
  Once that order is performed, the contract is
  formed and contractor agrees to honor additional
  orders. Different from legacy where bilateral
  signature was acceptance
• Same set-aside logic as automated purchases
• Probably be a base and two year IDPO

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Auto IDPOs
DIBBS BSM HELP

• DIBBS Navigation or BSM questions???
• Inside Virginia 800-544-5634
• Outside Virginia 800-227-3603

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Auto IDPOs
SDVOSB PROGRAM

• What is a Service Disabled Veteran?
• A veteran with a disability that is service
  connected
• What is a Service Disabled Veteran-Owned Small
  Business?
• A business directly owned and controlled at least
  51 by one or more service disabled veterans and
• Qualifies as a small business under applicable
  NAICS Code

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Auto IDPOs
SDVOSB SET-ASIDES

• Competitive FAR 19.1405 and 52.219-27
• Expectation of two SDVOSBs, SB product
• Award will be made at fair market price
• Sole Source FAR 19.1406
• Sole source awards only one SDVOSB can satisfy
  the requirement
• SDV Program Manager Anne Mastrincola 804-279-5242

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Auto IDPOs
HUBZONE REQUIREMENTS

• Company must be located in a HUBZone
  http//www.sba.gov/hubzone/
• 35 of employees reside in a HUBZone
• Must be certified by SBA prior to submittal of
  proposal
• Company must perform 50 of manufacturing cost
• Dealers must provide the product manufactured by
  a HUBZone SB

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Auto IDPOs
HUBZONE PROCUREMENT PROGRAMS

• Competitive FAR 19.1305 and 52.219-3
• Expectation of two HUBZone SB manufacturers
• Award will be made at fair market price
• Sole Source FAR 19.1306
• Sole source awards only one HUBZone can satisfy
  the requirement
• Notice of price evaluation Preference FAR
  19.1307 and 52.219-4
• 10 price evaluation preference only on
  projects not
• set-aside for SBs Unrestricted/full
  open type projects
• HUBZone Program Manager, Connie McNeill (804)
  279-5290

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Auto IDPOs
LOCATING DSCR SET-ASIDES

• Less than 100K/Legacy
• www.dscr.dla.mil
• Click Business Opportunities
• Electronic Commerce
• Open RFQ and Backorder Search
• Greater than 100K
• www.fedbizopps.gov
• Search by Contracting Activity and type of
  set-aside
• DIBBS/BSM
• www.dibbs.bsm.dla.mil
• Click search categories
• Submit

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Auto IDPOs
SET-ASIDE GUIDELINES

• What does it take to set-aside a procurement for
  small business?
• Dollar thresholds
• 2,500 - 25K 2 SBs offering the product of 2
  different manufacturers (small or large)
• 25K - 100K 2 SBs offering the product of any
  Small Business
• gt 100K SBs offering the product of 2 different
  Small Businesses

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Auto IDPOs
SIZE PROTESTS

• FAR 15.503(a)(2), Notification to Unsuccessful
  Offerors, Preaward Notices for Small Business
  Programs projects gt 100K
• Contracting Officer (KO) shall notify each
  offeror in writing prior to award after
  completion of negotiations Determination of
  Responsibility
• Notice shall state
• Name address of apparent successful SB offeror
• Government will not consider revisions to
  offerors proposal
• No response is required unless basis exist to
  challenge the SB size status
• Notice is not required when KO determines in
  writing urgency of project or 8A SA
  (non-competitive)

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Auto IDPOs
SIZE PROTESTS (cont)

• Protest received regarding business size
  representation must contain the basis for the
  challenge with evidence supporting the claim
• Any KO who receives a Size Protest (timely or
  not) shall promptly forward protest to area SBA
• Timely Size Protests should be received by KO
  within five business days from receipt
• May be made orally if confirmed in writing either
  within the five day period or by letter post
  marked no later than one business day after oral
  protest

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Auto IDPOs
ELECTRONIC INVOICES SUBMISSION
Wide Area Work Flow Receipt and
Acceptance https//wawf.eb.mil Web Invoicing
System https//ecweb.dfas.mil American National
Standards Institute (ANSI) http//www.X12.org
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Auto IDPOs
SMALL BUSINESS ISSUES

• What issues do you need to be addressed
• Question/Answer time
• Did you know there is an on-line place to get
  your concerns addressed ? Ombudsman web site
  found at www.dscr.dla.mil click on DSCR SB Office
  click on Ombudsman http//www.dscr.dla.mil/SBO
  /index.asp

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Auto IDPOs
OMBUDSMAN WEB PAGE
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Auto IDPOs
OMBUDSMAN WEB PAGE (Cont)