Purchasing Cards Partnering with Finance

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Purchasing Cards Partnering with Finance

• Presented by
• Chris Armstrong - PNNL Purchasing Card
  Administrator
• Ed Foss - FDH Purchasing Card Administrator

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Mature Purchasing Card Programs

• Over 7 Years Experience Between Two Programs
• Yearly Expenditures Of Over 40 Million
• Utilize In-House P-Card/Financial Systems
• Presently Using MasterCard
• By Purchasing Over 10 Million In Local
  Businesses Good For Local Economy

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Purchasing Cards Financial Areas Of Concerns

• Unallowable Cost
• Abuse
• Invalid Charge Codes
• Cost Corrections
• Multiple Charges
• Splitting of Charges
• Fiscal Year End Process

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Reconciliation Demonstration
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Cost Correction Module
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Cell Phone Module
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C E Module
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Audit

• Unallowable Cost
• Abuse

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Fiscal Year End

• Two Options
• Option 1
• Receive daily feeds from Bank
• Option 2
• Accrue from Order Log

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Conclusion

• Training is key!
• Systems
• P-Card holder responsibilities
• Management
• Balance complexity and simplicity