Student Success

1
Student Success
Office of Superintendent of Public Instruction

• Proctoring the 20072008
• Grades 38Washington Assessment of Student
  Learning(WASL)
• Critical Information for Proctors

February 25, 2008
2
For Assistance

• When you have questions
• Review your district materials
• Proctors Contact your School Assessment
  Coordinators
• School Assessment Coordinator Contact your
  District Assessment Coordinator

OSPI will refer calls from district and school
staff to their District Assessment Coordinator.
www.k12.wa.us/assessment/TestAdministration/contac
tInfo.aspx
3
Directions for Administration

• List of Training Resources
• Directions for Administration Manual (Read the
  manual)
• Proctor Quiz and Quiz Key

http//www.k12.wa.us/assessment/TestAdministratio
n
4
Part 1Overview

• Intent of WASL To ensure the best opportunity
  for students to accurately show what they know
  and are able to do.
• Generally Recognized Standards
• Code of Conduct
• WASL Question Format
• Testing Materials

Refer to indicated page number of the Directions
for Administration (DFA) throughout this
presentation.
DFA 17
5
Confidentiality and Generally Recognized Standards

• Confidentiality
• Generally Recognized Standards

DFA 34
6
Code of Conduct

• It is your responsibility to ensure that standard
  procedures are followed.
• Ensure understanding of test protocol.
• Confirm the accuracy of student demographics.
• Watch for irregularities during testing.
• Document any unusual or inappropriate behavior
  during testing.
• Follow the Code of Professional Conduct.

Chapter 181-87 WAC
Detailed information available on the OSPI Web
site at www.k12.wa.us/ProfPractices/CodeConduct.as
px
7
WASL Question Format

• Multiple-choice items have either three (grades
  3, 4, and 5) or four (grades 6, 7 and 8) response
  options (worth one point).
• Enhanced multiple-choice items ask students to
  choose an answer and then explain their choice
  (worth two points).
• Short-answer items ask students to supply the
  answer which may be in the form of words,
  numbers and/or pictures/diagrams (worth two
  points).
• Extended-response items require students to write
  an answer that offers more examples and more
  detail (worth four points).

DFA 45
8
Part 2Policies and Procedures

• Responsibilities
• Media
• Posting Testing Locations
• Cell Phones, Backpacks, and Purses
• Wider Access and Accommodations
• Exceptional Accommodations
• Absenteeism

DFA 914
9
Responsibilities of Teachers

• Teachers are expected to provide students with an
  opportunity to acquire the knowledge and skills
  that will be assessed. Teachers shall accomplish
  this primarily by providing students with a rich
  instructional program.
• Teachers may not, under any circumstances, use
  secure test materials for instruction of
  students.
• Teachers shall maintain the confidentiality of
  individual students results.

DFA 9
10
Responsibilities of Teachers Test Preparation

• Teachers may also help students improve
  test-taking skills by
• Teaching students test-taking strategies
• Providing practice assessments that demonstrate
  various item formats and
• Using resource materials such as assessment
  questions from the public domain.

11
Responsibilities of Test Proctors and Staff

• Test proctors are educational practitioners who
  shall
• Attend all required training sessions and read
  all assigned training materials required for each
  assessment they proctor
• Administer assessments according to the
  directions in the test manual and any
  supplemental materials provided by OSPI
• Ensure that assessment documents are given only
  to the student identified in the coding
• Maintain confidentiality concerning secure
  assessment items, passages, performance tasks,
  and individual student results
• Document and report any testing irregularities
  immediately to School/District Assessment
  Coordinator or principal and
• Sign and submit Test Security Assurance Forms, as
  required by OSPI.

DFA 9
12
Posting Testing Locations

• Each testing location must be posted with a sign
  that alerts staff and administration of testing.
  When placing the sign, care should be taken not
  to obscure windows.
• This posting assists in preventing interruptions
  in testing and facilitates the monitoring of
  testing sites by administration.

DFA 10
13
Cell Phones and Backpacks

• Many students and staff members carry cell phones
  and pagers with them to class. Because these
  devices may disrupt testing and can be used to
  transmit information and capture images, cell
  phones, iPods, pagers, and other communications
  devices must be turned off and kept out-of-view
  and reach during testing sessions.
• Note Use of cell phones during testing will
  result in an irregularity and possible
  invalidation.
• Many students carry backpacks and purses. These
  must be placed a distance from the student so
  that items may not be retrieved without leaving
  the seat.

DFA 10
14
Wider Access and Accommodations

• Know necessary special education, Section 504
  Plan, and ELL accommodations.
• Accommodations must provide access to the tests,
  not advantage.
• Types of accommodations
• Scheduling
• Setting
• Presentation
• Braille
• Large Print
• Sign Language
• Other
• Response
• Scribe
• Transcribe
• Other

DFA 1112
15
Wider Access and Accommodations, Contd

• Accommodations must be documented on back cover
  (demographic page) of student test booklet in
  Boxes 6 and 7.

16
Description of Accommodations Categories

• Presentation Accommodations
• Allow students to access information in ways that
  do not require them to visually read standard
  print. These modes of access are auditory,
  multi-sensory, tactile, and visual.
• Response Accommodations
• Allow students to complete activities,
  assignments, and assessments in different ways or
  to solve or organize problems using some type of
  assistive technology, device, or organizer.
• Setting Accommodations
• Change the location in which a test or assignment
  is given or the conditions of the assessment
  setting.
• Timing and Scheduling Accommodations
• Increase the allowable length of time to complete
  an assessment or assignment or change the way the
  time is organized.

DFA 12
17
Exceptional Accommodations

• District Assessment Coordinators must submit an
  exceptional accommodation form to OSPI for any
  accommodation not listed in the Accommodations
  Guidelines.
• All exceptional accommodations must be submitted
  before the following review panel dates
• February 21, 2008
• March 6, 2008
• April 3 and 17, 2008
• May 1 and 8, 2008

18
Absenteeism

• All Grades
• Students who are not tested because of an Excused
  Absence are not included in the calculation of
  met standard rates for AYP, but will be counted
  as non-participants for AYP. Students with an
  Unexcused Absence are treated as not met standard
  for AYP. Excused/Unexcused needs to be reported
  on the back cover (demographic page) of each test
  booklet for students who are absent.
• Grades 38
• Students in grades 3-8 must be given an
  opportunity to make up missed sections of the
  assessment. Make-up sessions for students who
  miss one or more parts of the assessment may be
  scheduled after the initial administration.
  Students who miss a first-day session but are
  present for the second-day administration may be
  tested along with other students and make up the
  first session at a later time. Review the sample
  questions from the first days administration
  with individual students prior to beginning
  subsequent sessions.

DFA 1213
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Part 3Participation in Testing

• Testing Options
• Testing and Special Education

DFA 1516
20
Testing and Special Education

• IEP teams must review the available performance
  data and identify the most appropriate
  large-scale testing option
• WASL
• without accommodations
• with accommodations
• WAAS
• Portfolio (WAAS-PORT)
• WASL-Basic (Level 2 Basic meets standard)

OSPI must approve any testing accommodation not
specified prior to use on the assessment. Contact
your School/District Assessment Coordinator.
DFA 15
21
WASL-Basic(formally WASL Modified)

• The Washington Assessment of Student
  Learning-Basic is an assessment option for
  students in special education who can perform on
  the WASL but whose IEPs indicate meeting
  standard at a modified level is the most
  appropriate choice.
• This option allows students to access the grade
  level WASL, but sets Level 2 Basic as the
  performance standard required to achieve a
  passing score.

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Part 4Testing Schedules

• Testing Schedules and Breaks
• Scheduling Testing

DFA 1722
23
Testing Schedules

• April 14May 2
• Testing Window Grade 38
• Monday, April 14Friday, May 2
• Due to the disruption to school calendars caused
  by this years harsh and unusual winter weather,
  districts that missed five or more days of school
  after Thanksgiving due to a declared state of
  emergency may extend the Spring 2008 WASL Testing
  Schedule for grades 38 by one week, until
  Friday, May 9. If your district chooses to extend
  the testing window, you will still need to ship
  all materials by the pick-up date selected in
  WAMS.
• Unfortunately, Statistical Sample Schools will
  not be able to take advantage of the extended
  testing window.  Materials for these schools are
  due May 5, so that range-finding, document
  processing and systems checks are completed
  before the majority of tests arrive.
• District Assessment Coordinators must request
  permission from OSPI to extend the testing window
  via the Request for Modified Testing Schedule
  form. 

24
Scheduling Testing

• Administration of all tests is to begin as soon
  as reasonable after the start of the school day.
  All late starts must be canceled and any planned
  interruptions in testing must be avoided.
• The WASL is an untimed test. The timeframes in
  the suggested schedules are for planning
  purposes.
• Allow time (approximately 25 minutes) to pass out
  materials, read directions, answer questions,
  collect materials, etc.
• Communicate your schedule to administrators,
  students, parents, teachers, specialists, music
  and athletic coordinators, and communities to
  avoid scheduling conflicts.

DFA 17
25
Testing Schedules Breaks

• Elementary Middle Schools (Grades 38)
• Cancel late starts
• Planned interruptions in testing must be avoided
• 1015 minute breaks (caution against discussing
  test items)
• Generally remain in classroom
• May continue to work on tests following a
  supervised lunch

DFA 17
26
Testing BreaksElementary

• During each testing session, students may need to
  take a rest break. Breaks should occur as
  scheduled in the Directions for Administration.
  The regular recess schedule should not be
  followed during testing. It is beneficial to
  suspend the ringing of bells during testing.
  Students must be cautioned not to discuss any
  items on the assessment. Breaks should last no
  longer than 1015 minutes. Generally, students
  should remain in the room during the break.
  However, they may be permitted to leave the room
  if supervised.
• Students should not miss their scheduled lunch.
  Studentsmay continue to work on tests following
  a supervisedlunch break.

DFA 17
27
Testing BreaksMiddle Level

• During each testing session, students may need to
  take a rest break. Students must be cautioned not
  to discuss any items on the assessment. Breaks
  should last no longer than 1015 minutes.
  Generally, students should remain in the room
  during the break. However, they may be permitted
  to leave the room if supervised.
• Students should not miss their scheduled lunch.
  Studentsmay continue to work on tests following
  a supervisedlunch break.

DFA 17
28
Part 5Before Testing

• Test Preparation
• Test Security
• Preparing Testing Materials and Ensuring a Proper
  Testing Environment

DFA 1922
29
Test Preparation

• Educators must ensure that test preparation
  activities and materials provided to students
  will not adversely affect the validity of test
  score inferences and maintain the integrity of
  test results by eliminating practices designed to
  raise test scores without improving students
  real knowledge, skills, or abilities in the areas
  tested.

DFA 19
30
Set Expectations

• Students Must
• Write legibly.
• Check their own work to assure it is complete.
• Not disrupt others when finished.

31
Practice

• It is desirable for students to be given a
  certain amount of practice so they will be
  familiar with the format of the assessment items
  on the WASL.
• Students generally perform better when practice
  with multiple-choice, enhanced multiple-choice,
  short answer, and extended response formats in
  regular instructional activities. Such test
  preparation activities should be viewed as being
  a continual process, not something that is only
  done immediately prior to testing.
• WASL Test Questions and Practice/Sample Tests can
  be found online
• www.k12.wa.us/Assessment/WASL/testquestions.aspx

32
Test Security

• Follow your School Security Plan for tracking
  materials so that all test booklets are accounted
  for and returned to your School Assessment
  Coordinator after testing is completed.
• Maintain security and return any Braille and
  Large Print editions.
• Follow building protocol for students who need
  more time.

DFA 20
33
Examples of Prohibited Activities

• Reading, revealing, or copying passages, test
  items, or performance tasks.
• Interpreting or reading test items or passages
  for students.
• Changing or otherwise interfering with student
  responses to test items.
• Causing achievement to be inaccurately measured
  or reported.
• Copying or reading student responses.

DFA 20
34
Ensuring a Proper Testing Environment

• Select a site that meets security and supervision
  requirements but is familiar and comfortable to
  students.
• All testing locations must be posted with a sign
  that alerts staff and administration. This
  posting assists in preventing interruptions in
  testing and facilitates the monitoring of testing
  by administration.
• Remove or cover any materials in the classroom
  that may help students answer test questions.
• Allowed to remain
• Alphabet line
• Number line
• Writing Checklist

Note The Grade 4 Writing Checklists have been
revised for 2008.
DFA 21
35
Front Cover of WASL Test Booklets
Proctor(Optional)
Place student label on back cover.
CAUTION Never mark or obscure the security
barcode on front of test booklet. (This barcode
is used to track the return of test booklets.)
Student Signature (Required)
Notes BoxUse to annotate scribes, etc.
DFA Part 10 Proctor Resources
36
How to Apply Adhesive Pre-ID Barcode Labels

• Adhesive Pre-ID Barcode Labels must be adhered to
  the back cover.

If pre-identified student barcode labels are not
available you must hand grid the demographic page
(back cover) of each test booklet with student
information in boxes 1, 2, 3, 4, 5. 
Demographic page (back cover)
DFA Part 10 ( Grades 3 6) or Part 11 (Grades 4,
5, 7, 8)
37
Before Testing Checklist
Before Testing Checklist is available on Page 22
of the DFA.
DFA 22
38
Providing Testing Materials

• Mathematics (no tools during last session)
• Approved calculators, except during last session
• Tools and manipulatives (counters, base ten
  blocks, color tiles, number boards, hundred
  boards, geoboards, 3-D Shapes, fraction shapes,
  representative currency and coins, or
  instructional clocks)
• Acetates provided by OSPI (ruler, protractor)
• (OSPI will provide additional acetates this year
  for use with the HS Mathematics WASL
  administration districts should retain these
  each year for use with WASL lower grade levels
  and the Assessment for Segmented Mathematics.)

DFA 57
39
Providing Testing Materials, Contd

• Writing (Grades 4 7 only)
• At least 3 sheets of lined yellow letter-size (8
  ½ x 11) scratch paper
• Commercially published thesaurus or dictionary in
  print form
• Science (Grades 5 8 only)
• Approved calculators
• Ruler or Straightedge
• No. 2 Pencils ONLY
• Pens, highlighters, markers, mechanical pencils
  and pencils of 2.5,3.0 etc., are NOT OK they
  will not be picked up by the scanners.

DFA 57
40
Test BookletMultiple Choice Response

• Students must erase completely any marks that
  they wish to change on multiple-choice items.
• If incorrect multiple-choice marks are not
  completely erased the scanners may be unable to
  accurately read the response.

Incorrect
These samples are captured in the DFA and the
students mathematics test booklet.
Correct
DFA Mathematics Directions to the Student
41
Part 6During Testing

• Monitoring Test Administration
• Documenting Irregularities in Test Administration
• Scribing

DFA 2327 (Gr 3, 5, 6, 8) DFA 2328 (Gr 4, 7)
42
During Testing

• Read directions in Say boxes as written.
• No paraphrasing.
• Specific feedback must not be given to individual
  students about completing specific questions.
• Create a positive testing environment.

Note for Writing only You may define words or
phrases in the Checklist or Prompt as needed for
individual students, but your response may not
hint or imply how a student might write his or
her response.
43
Writing Prompts

• Proctors must refer to a student test booklet
  when reading the writing prompts to students on
  the days of testing because they are not included
  in the Directions for Administration.

44
Monitoring Test Administration

• MBWAMonitor by walking around.
• Proctors and monitors should watch for the
  following
• Be sure students are working on the correct
  session/pages
• Be sure they are generally following the
  directions given at the beginning of the session
  (you may reread the directions to the student, if
  needed).
• You may not point out to students an incorrectly
  answered question, point out questions that have
  not been completed, or read and comment on
  student essays. Also, you may not paraphrase
  questions or read the items to the students
  (except for students who have that
  accommodation).

DFA 23
45
Report Irregularities in Test Administration

• Reproduction of test booklets or secure
  supporting testing materials.
• Improper test preparation.
• Unforeseen interruption in test administration.
• Improper test proctoring including
• Providing group accommodations not permitted in
  DFA.
• Allowing breaks during testing outside the
  parameters listed in DFA.
• Providing student access to tools or materials
  not allowed for that test.
• Coaching, departing from prescribed script in
  DFA, or attempting to artificially inflate the
  test scores of students.

DFA 24
46
Irregularities in Test Administration, Contd

• Consult your School Assessment Coordinator
  regarding all irregularities.
• All testing irregularities must be documented on
  the front cover of test booklets in the Notes
  Proctor/Coordinator box.
• All individual and group testing irregularities
  must be gridded on the demographic page (back
  cover) of test booklet in box 8.
• These irregularities must be promptly documented
  on forms located in the Resource section of the
  DFA.
• Invalidations for individual students will be
  determined by the district. Invalidations for
  student groups will be investigated at the
  district, reported to OSPI, and invalidated, as
  necessary, after conclusion of investigation.

DFA 24
47
WASL Demographic PageAccommodation Boxes

• Box 6 Accommodation Types
• Box 7 Accommodation
• Box 8 Irregular

Demographic page (back cover)

• Note
• When Text-to-Speech, Speech-to-Text or other
  assistive technology was used, district and
  school coordinators must ensure that all secure
  test information has been deleted off the
  computer/network.
• Only use box 8 to report irregularities in test
  administration.

Updated Instructions for Completing the
Demographic Page www.k12.wa.us/assessment/TestAdmi
nistration/default.aspx
48
Scribing for Student

• Use scribing for students unable to write in test
  booklet.
• Must be used during regular classroom
  instruction.
• Scribing must conform to the specific directions
  in DFA.
• Grid Y in Mark All Accommodations Types, Box
  6 on back cover of test booklet.
• Name of scribe should be noted on front cover of
  test booklet.

DFA 2428
49
Part 7After Testing

• Collect and account for all test booklets.
• Remove all Writing drafts from test booklets and
  shred.
• Ensure that all accommodations are gridded on
  back cover.
• Document any special circumstances in Notes box.
• Report errors in demographic information on
  student booklets.
• Return all materials to School Assessment
  Coordinator.
• Complete online Proctor Questionnaire.
• http//www.k12.wa.us/assessment/TestAdministration
  /default.aspx
• Complete and Submit Test Security Assurance Form
  to the School Assessment Coordinator.

DFA 29
50
Part 8, 9, and 10Directions for Administering

• Directions for Administering
• Reading WASLAll Grades
• Writing WASLGrades 4 and 7
• Mathematics WASLAll Grades
• Science WASLGrades 5 and 8

DFA start on page 31
51
Part 10 or 11Proctor Resources

• Contents
• Accommodations Available for All Students (Wider
  Access)
• Accommodations Available for Students with
  Disabilities
• Accommodations Available for English Language
  Learners
• Test Security Assurance Form
• Front Cover of Reading Test Booklet
• Back Cover of Reading Test Booklet
• Instructions for Completing the WASL Demographic
  Page
• Revised February 4, 2008 Instructions for
  Completing the WASL Demographic page can be found
  online at http//www.k12.wa.us/assessment/TestAdmi
  nistration/default.aspx.
• TestingDo Not Disturb Sign (English) (Spanish)

DFA Part 10 ( Grades 3 6) or Part 11 (Grades 4,
5, 7, 8)
52
Thank You!

• Your role as an informed and prepared proctor is
  critical to each students success on Washington
  State Assessments.