Miami Dade College Reclassification Study

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Miami Dade CollegeReclassification Study

• Presented by the Division of Human Resources
• February 2007

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Purpose

• Present approved Reclassification Study
• Communicate clearly the process, overall
  results, and how you will be affected.

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Brief History

• Based on recommendations of
• Executive Committee
• Support Staff Council Presidents
• College President
• Areas selected for review
• Admissions/Registration
• Financial Aid
• Public Safety
• Campus Services (Custodial, Mail Room and Copy
  Center)
• Facilities (Maintenance, Groundskeepers and Quick
  Jobs)

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Brief History (Cont)

• HR reviewed and analyzed 60 jobs according to
  staffing levels, using appropriate ratios and
  compensation surveys
• Based on feedback received, College Provost for
  Operations requested a formal reclassification
  review
• Human Resources
• Engaged external consultant to complete study
• Reviewed findings, recommendations and completed
  cost/benefits analysis

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Project Scope

• Validate/compare job duties with job descriptions
  (assisted by a Deans/Area Heads Task Force)
• Compare jobs from previous MDC staffing study
• Apply Fair Labor Standards Act (FLSA) Tests
• Conduct Salary Survey of Market (local, regional
  and national)

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Surveys

• Surveys with 2006/2007 data were utilized
• Watson Wyatt (Colleges Universities)
• Economic Research Institute (FIU, UM, BCC,
  specific to Miami area and State of Florida)
• Miami-Dade County Pay Plan (local government)
• CUPA Administrative Compensation Survey
• Local surveys (FL Community Colleges, local
  public sector employers including MDCPS)

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Findings

• Survey results reflected the College structure is
  within 94 of the current market salaries
  (2006/2007 market data)
• Determined to be acceptable
• Job groups below 90 of the current market
  salaries were recommended for
• Classification upgrade
• or
• In-grade salary adjustment

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College Campus Registrar Market Data Summary

• Below 90
• Information Specialist II 87
• Student Services Assistant II 86
• Assistant Supervisor 84
• At or above 90
• Clerk II 96
• Data Entry Clerk 97
• Clerk III 94
• Student Services Assistant I 103
• Clerk Senior 94
• Clerk Administrative 97

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Financial AidMarket Data Summary

• Below 90
• Assistant Supervisor 84
• Student Services Assistant II 86
• At or above 90
• Clerk II 96
• Data Entry Clerk 97
• Clerk III 94
• Student Services Assistant I 103
• Clerk Senior 94
• Clerk Administrative 97

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Campus ServicesMarket Data Summary

• Below 90
• Copy Center Supervisor 83
• Lead Dispatcher 85
• Public Safety Officer/Assist. Chief 86
• At or above 90
• Mailroom Clerk I 95
• Custodian 103
• Public Safety Officer I 108
• Copy Center Technician 93
• Mailroom Clerk II 106
• Public Safety Officer II 108
• Custodian Head 97
• Campus Services Supervisor I 116
• Campus Services Supervisor II 114
• Campus Services Supervisor III 105

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Reclassification Methods

• Reclassification upgrades for specific positions
• 10 increase or the minimum of the new salary
  range whichever is greater up to the midpoint
• Employees at or above the new midpoint will not
  be eligible for any type of salary change
• Title changes
• Consolidation of several job levels
• In-grade salary adjustments for eligible
  positions
• 5 increase up to the midpoint of the salary
  range
• Employees at or above the midpoint will not be
  eligible for any type of salary change
• Standardization of job descriptions college-wide

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Admissions/Registration/Financial Aid

• Information Specialist (87 of market)
• Change from Pay Grade 6 to 8
• Assistant Supervisor (84 of market)
• Change from Pay Grade 7 to 9
• New Title Student Services Assistant I
• Student Services Assistant II (86 of market)
• Remain at same Pay Grade 10
• In-grade adjustment
• Clerk Administrative (97 of market)
• Remain at same Pay Grade
• New Title Administrative Supervisor

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Campus Services

• Lead Dispatcher (85 of market)
• Change from Pay Grade 9 to 10
• Title change to Dispatcher
• Assistant Chief (86 of market)
• Change from Pay Grade 10 to 11
• Copy Center Supervisor (83 of market)
• Change from Pay Grade 9 to 11
• Quick Copy Coordinator (83 of market)
• Change to Copy Center Supervisor
• Change from Pay Grade 10 to 11
• Copy Center Technician (93 of market)
• Consolidate all levels into Pay Grade 7
• Copy Tech I, Pay Grade 4
• Copy Tech II, Pay Grade 5
• Copy Tech III, Pay Grade 7

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Implementation

• Recommendations approved by College President
  retroactive to January 1, 2007
• Implementation Plan
• Meetings with employees
• Individual meetings with personalized memoranda
  to affected employees
• Changes in pay, pay grades title changes, if
  applicable, will be reflected by the following
  pay dates
• 3/23/07 or 4/5/07 (depending on pay calendars)
• 5/4/07 Retroactive pay (Regular OT)

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Questions???