Managing Media Materials Services

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Managing Media Materials Services
In this chapter, you will learn everything you
ever wanted to know about

• Ordering
• Processing
• Circulating

materials and equipment!
2
The Media Centers materials collection often
includes

• Materials showing motion
• Audio materials
• Sound and projected still images
• Other materials (models,kits)
• Print materials

3
As well as storing materials, the media center
must establish policies and procedures to
facilitate their selection, processing,
circulation, and maintenance.
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5 Steps to a Happy Media Center

• Determine collection needs
• Select appropriate materials

• Develop appropriate technical processing
  procedures
• Develop effective and efficient circulation
  procedures
• Develop materials maintenance procedures

5
Determining Collection Needs
DO
DONT
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Determine collection needs by

• Soliciting client advice
• Cost of media
• Equipment needed
• Simplicity to use
• User familiarity

However, the ultimate choice is that of the Media
Manager.
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Selecting Appropriate Materials
DO
DONT
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Selecting Appropriate Materials

• Develop criteria to facilitate the selection
  process
• (written policy should exist)
• What should your policy include?
• (each one will be different)

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Selection Policy

• School district and individual school philosophy
• Statement summarizing aims and objectives of LMC
• List of those who select and the specific
  objectives of the selection function
• An indication of delegated and final
  responsibility for selection
• A list of the types of media found in the center
• An enumeration of the selection aids most
  frequently consulted
• A description of procedures, forms , and
  practices used in selection
• Indication of areas of collection that will be
  stressed or de-emphasized
• Additional or modifying criteria for the various
  clientele served
• Statements concerning the LMC policies towards
  gifts, sponsored material, weeding, duplication,
  and replacement
• Information concerning any cooperative
  acquisition projects in which the center is
  involved with other schools
• Description of procedures for complaints and any
  forms used to do this

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Now that you have a policy, it is time to select
materials!
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Locating Sources for Instruction/Training
Materials

• Catalogues
• Brochures
• Professional Journals
• Advertisements
• Workshops/Conferences
• Establish a Media Reference Library

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Evaluating Materials

• Do it yourself plan - media manager/staff
  evaluate materials
• Materials are purchased as requested without
  evaluation
• All requests for materials from clients are
  obtained for preview
• Only materials most often rented are purchased
• Only materials highly recommended by professional
  review sources are ordered for preview or
  purchase
• A review committee is used

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Evaluation Forms
KISS
Keep It Short Simple
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Cataloging

• Materials must be cataloged and included within
  the institutions library catalog
• Media materials do not necessarily need to be
  classified using conventional standardized
  classification systems(they should still be
  cataloged)

15
Cataloging and Classification

• Classification-the systematic arrangements of
  materials into meaningful and related groups
  following some established criteria and coding
  system(DDS and LC)
• Catalog-the index to a total collection -
  reference source that gives location and gives
  brief description

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Non-Print Materials
The book recommends that non-print media be
shelved elsewhere in the collection. Monitoring
and ease of access will be much easier if housed
in a separate area. Also, machinery needed to use
this media can be stored nearby.
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Circulation
DO
DONT
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Circulation
The collection is of no use if it is never used .
Therefore, simple but effective circulation
procedures must be available to facilitate that
use.

• Reference and Retrieval
• Scheduling and Booking
• Delivery
• Patron Use
• Checking in Materials
• Billing

19
Maintaining the Collection
Keeping the Collection in Good Physical Condition

• Start with quality material
• Clean regularly
• Provide instructions for accurate use and care of
  materials

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Weeding
Weeding-the process of removing materials from a
collection(10 a year)

• Age of the material
• Circulation statistics
• Physical condition of material
• Patron and collection needs

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The Perfect Media Center