Puttin On The Glitz: Guide to Health Events

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Puttin On The Glitz Guide to Health Events

• By Tabatha Elsberry, BSHP, CMI, CWWPC

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Today

• Goals of Health Events
• Organization of health event
• Selecting Vendors
• Marketing
• Set-up - ACTIVITY
• Evaluation

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Goal of Health Event

• IDEAS?

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Now what?

• With clear goal in mind
• Plan, organize, implement and evaluate health
  event
• HOW?

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Organization

• Time Management skills
• Spreadsheets
• Templates
• Project Software

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Time Management Skills

• STAY ON TOP.
• Use Outlook to maximize calendar, contacts, tasks
  
• Plug in ALL tasks with due dates
• Plug in ALL calendar appts
• Set Reminders
• Color Code
• A few minutes to plan ahead, saves TIME, effort,
  energy, and MORE!!!

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Common Tasks for Event

• Invite vendors
• Room Reservation
• Catering
• Work order for room
• Marketing materials
• Reminder to vendors

• Participant invites
• Prizes
• Vendor needs ? Layout
• Volunteers
• Evaluate!
• Supply list for event - create

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Spreadsheet Sample

• See sample
• Company, Contact Name, address
• Service provided
• EMAIL
• Phone

• Needs
• Electricity
• Laptop
• PowerPoint
• Screen
• Privacy Screen
• Table size
• Chairs,
• TV/VCR
• Etc

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Templates

• Create templates for every communication piece so
  you save time if you have to repeat event
• Save in files grouped together, and save TEMPLATE
  versions

• Examples
• Invitation
• Reminder
• Details
• Flyer
• Pamphlet
• Thank you
• Evaluation

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Project Software

• Microsoft Office Project Manager
• Helps get from planning to project
• Time lines
• Tasks
• Contacts

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Selecting Vendors

• Design some requirements
• Systematic approach
• First come first serve
• Inform of requirements to participate
• Supply list of possibilities
• Communication

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Marketing

• 3x3 rule
• Variety
• Launch
• Style
• Enthusiam
• Fanfare!!!

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Set Up of Event

• Structure
• Maps
• Needs
• Layout
• Flow
• Volunteers

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Structure, Map, Layout

• Unique needs 1st
• Variety and mix important
• FLOW
• Volunteer points
• EXPERIENCE

• Activity to lay out ball room

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Evaluation

• Often forgotten
• How do you know?
• ASK!!!
• Flow
• User Friendly
• More vendor ideas
• Comments
• Tie it to prizes
• KISS!!!!

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Questions???

• Thank you!