TMI145 Toastmasters Club Record Keeping

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TMI-145 Toastmasters Club Record Keeping

• Duties of a Club Secretary and Treasurer

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Objectives

• Provide a Basic Understanding of Responsibilities
• Practice Key Activities
• Address any Questions or Concerns
• Identify Resources

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Mission of a Toastmasters Club
The mission of a Toastmasters Club is to provide
a mutually supportive and positive learning
environment in which every member has the
opportunity to develop communication and
leadership skills, which in turn foster
self-confidence and personal growth.
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Topics

• Members
• Finances
• Tracking and Reporting
• Historical Records

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Focus on the Member

• Greeting Guests
• Application for Membership Exercise
• Roster
• Attendance

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Focus on Club Finances

• The Club Budget
• The Checking Account
• The Signature Card
• Club Dues

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Focus on Club FInances

• Taxes
• Club Supplies
• Paying the Bills
• Submit to an Audit

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Focus on Tracking Reporting

• Club Officer Training
• Club Executive Meetings
• Officer Reports
• Club and Officer Information

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Focus on Tracking Reporting

• Semi-annual Reports Exercise
• Club Correspondence
• Providing Coverage
• Grooming a Successor

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Case Study 2 - Dues

• Work in pairs (Secretary Treasurer)
• Read Case Study Description
• Mark up Changes on the Membership List
• Decide How Much Dues to Submit
• You Have 10 Minutes

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Focus on Historical Records

• Constitution and Bylaws
• Club Meeting Minutes
• Finance

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Closing Activities

• Address Unanswered Questions or Concerns
• Pick up Handouts
• Turn in Evaluations