Fermilab Information Resources Department

1
Fermilab Information Resources Department

• Publications and Library
• http//library.fnal.gov
• Heath OConnell
• October 2005

2
Outline

• Overview
• Staff matters
• SPIRES projects
• Library acquisitions
• Facility issues

3
Overview
The Information Resources Department staff
provide all technical publication services,
library services and Laboratory Services Section
web design and development.
4
Staff

• 9 staff (2003) -gt 7 Staff (2005)
• Rob Atkinson (Library systems, cataloging)
• Kathryn Duerr (Technical Publications)
• Margaret Miller (Astronomy/Astrophysics)
• Jean Reising (Web and Computing)
• Sandra Lee (Librarian, Purchasing, ILL)
• Sue Hanson-Taylor (Library Assistant)
• Heath OConnell (Manager)

5
Staff changes 2003-gt2005

• -1 ILL Asst.Lib. (Sandra added)
• -1 Computer Prof. (Jean and Rob added)
• -1 Tech.Pubs.Coord. (Kathryn switched)
• 1 Asst. Librarian Margaret Miller.
• M.S. in astronomy.
• Works in astrophysics in SPIRES

6
Astrophysics in SPIRES

• Astrophysics becoming more important to HEP in
  general and Fermilab in particular (first Lab to
  have an astrophysics group).
• SPIRES has now loaded all astro-ph eprints, fully
  processes all new ones.
• Have done 35,500/63,000 astro-ph
• 600 Fermilab, 300 LANL, 300 LBL, 350 LLNL, 100
  SLAC astro-ph eprints

7
Astrophysics (cont.)

• Now keeping current with astro experiments in
  SPIRES SDSS, CDMS, Auger, ROTSE, GROCSE, SWIFT,
  FUSE, etc
• We have loaded all Ann.Rev.Astron.Astrophys. into
  SPIRES (over 600 articles, 1963 present, 45
  were astro-ph eprints)

8
SPIRES DOI

• Fermilab became Library Member of CrossRef.org
  (Jean).
• DOI Permanent url for article full-text.
• Have now added 4,000 DOIs to SPIRES database,
  mainly for IEEE journals (we subscribe to IEEE).
• Will continue adding DOIs.

9
Theses (Fermilab and Other)

• 1540 theses in collection
• 523 Fermilab
• 440 Fermilab theses online
• Often contain information not available elsewhere
  (23 borrowed in last 3 years).

10
Other online collection

• Began scanning old non-Fermilab reports our
  scientists had requested.
• Linking SPIRES record to full-text at FNAL.
• 120 records so far.
• 90 from SSC, plan to do 800 SSC.
• Includes full-text of 20 Ph.D. theses (a request
  from FNAL scientist).

11
ILC Display

• International Linear Collider the next big HEP
  experiment after CERNs LHC.
• Intense international research activity.
• Library has a display of ILC related printouts.
  Mainly conference talks, plus Quantum
  Universe/Way to Discovery.
• Hugely popular. Constantly replenished.

12
SPIRES HEPJobs

• Established over 2 job cycles.
• Have over 450 physics jobs currently posted.
• Receiving 2500 hits per day during peak
  job-search period.
• List currency of open until filled listings
  (monthly email check).

13
SPIRES VIDEO

• Streaming videos in sites from
• Brookhaven
• CERN
• DESY
• Fermilab
• Michigan
• Northwestern
• Santa Barbara
• SLAC

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SPIRES HEPNAMES

• One of the original databases.
• 45,000 records of info on physicists.
• Fermilab updated 10,000 records in 2005 and SLAC
  3,500.
• 23,000 (weeded) email addresses.
• 7,400 scientist-verified records.
• 7,800 records with Ph.D. advisor.

15
Library automation system

• In-house SPIRES based circulation system going
  well.
• Stable now, little development work.
• 2,000 books loaned in 2005.
• Renewals are very popular.
• Some staff members switching from Windows to
  Linux OS.

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Book purchasing

• Continue to buy books usually only on
  recommendation of scientists.
• Acquisition and ILL completely intergrated.
• 35k -gt 22k -gt 15k (incl. used books).
• Place new books out for several months on
  display. Can be borrowed in this time.
• No longer remove dust jackets.

17
ILL issues

• Rush job pay online fees 25.
• Publishers, CISTI (Canada), Linda Hall Library
  (lindahall.org)
• Would like more articles faxed rather than
  mailed.
• Security problems setting up an Ariel server (a
  smoke).
• What have other libraries used?

18
Journal subscriptions

• Changed from IEEExplore (full text everything) to
  IEEEnterprise (17,500 for 1,750 pdfs 600
  downloaded so far) All Society (journals plus
  full-text back to 1995).
• Considering sending pre 1970 Phys. Rev. and Ap.J.
  to storage.

19
Article Photocopying

• Many scientists wanted Elsevier online.
• Cost rather high, and have everything in print.
• Introduced a photocopying service.
• Sue will photocopy any article a scientist
  requests.
• No further calls for expanded online service.

20
Customer service

• Soon to be conducting online patron survey of
  Library.
• Measure customer satisfaction.
• Separate survey, in conjunction with Lee Robbins
  of University of Toronto, of the astrophysics
  center.

21
Library Move

• As part of remodeling in Wilson Hall, Fermilab
  Library offices are being re-arranged.
• Each staff member will have own office (except
  for larger office for Sue and Sandra).
• Book stacks must be moved!

22
Concluding remarks

• SPIRES circulation system working well.
• Reduced staff number.
• Library adding value to SPIRES databases.
• Always looking for better ILL services.
• Surveying patrons.
• Handling office move.