PerformanceBased Data Management Initiative

1
U.S. Department of Education
EDFacts The Future of the Education Data Exchange
Network (EDEN) CCSSO Data Summit November 17,
2005
2
USED Vision

• Put the use of performance data at the core of
  decision and policy making in education
• Reduce the burden of duplicative collections
  historically put on SEAs and districts
• Streamline the data collected by USED
• Improve the quality of educational data at all
  levels
• Provide resources and technical assistance to
  help improve state capability

3
Performance Based Data at ED Recent History

• PBDMI
• The Performance Based Data Management Initiative
  (PBDMI) began in 2003 with the challenge of
  building a central repository and unified supply
  chain for USDOEs K-12 educational data
• EDEN
• PBDMI Created the Educational Data Exchange
  Network (EDEN)
• Functional system used to collect data from all
  states
• Collection began with 2003-2004 school year
• 2005-2006 collection will begin in January
• EDFacts
• The way ED utilizes data
• Analysis and Reporting tools for data across
  programs
• Available to all states on the data they submit

4
Benefits of EDFacts

• For States
• Consolidated data submission to ED
• Common format and process to submit required data
• Access to analysis and reporting tools used by ED
• Put performance data at the core of decision and
  policy making in education
• For ED
• Put performance data at the core of decision and
  policy making in education
• Enables analysis across program offices
• Unifies data collection efforts
• Enables discussions around common data
  definitions
• Makes data usable to all programs within ED
• Reduces cost of data collection efforts (over
  long term)

5
Data Status
6
Data Status
7
Goal 100 States reporting 100 of EDFacts data

• State Strategy
• Communicate detailed direction and strategy for
  EDFacts
• 2. Increase efficiency and reduce burden
• Use of online data forms to collect state data
  external to EDFacts submissions
• Identify collections which can begin to be
  removed from burden of states with complete
  EDFacts submissions
• Put in place a functional State submission status
  dashboard
• Targeted by State strategies built on
  individualized plans for data submission
• 5. Create State champions and success stories

8
Internal Strategy Deliver on Promises to States

• 1. Reduce Collection Burden on Participating
  States
• Step 1 OSEP
• Step 2 Consolidated State Performance Report
• Coming Steps Collection by collection program
  office by program office
• 2. Share Analysis and Reporting Tools with
  Participating States
• Managing Status of Data Submissions
• Maintain Current Report Formats
• Deliver New Analysis and Reporting Capability

9
Using EDFacts Office of Special Ed. Programs

• Worked with OSEP to identify the collections with
  quickest transitions
• Identified 4 annually reported tables
• Developed process to ensure data quality
• Utilized double submissions from prior years
• Only states submitting a complete file are
  considered
• Established thresholds for clearance to submit
  via EDEN
• All states with enough data, but not meeting
  thresholds were contacted
• Dialog to resolve issues
• SEA EDEN Coordinator
• SEA OSEP Coordinator
• ED EDEN Representatives
• ED OSEP Data Analysts

10
Using EDFacts Office of Special Ed. Programs

• States cleared for 04-05 or 05-06 reporting
  burden
• Alaska
• California
• Delaware
• Idaho
• Maine
• Massachusetts
• Missouri
• Montana
• Nebraska
• Oklahoma
• North Dakota
• Rhode Island
• South Dakota
• Vermont
• Virginia
• West Virginia
• Wyoming

11
Using EDFacts Office of Special Ed. Programs

• Engaged OSEP leadership to develop new analysis
  and reports
• Data from EDEN is exported to support existing
  OSEP systems
• New reports are being developed with in EDFacts
  to enable OSEP to offer deeper diagnosis of
  trends within states

12
Using EDFacts Office of Special Ed. Programs
13
Using EDFacts Office of Special Ed. Programs
14
Using EDFacts Consolidated State Perf. Report

• CSPR Background
• Consolidated State Performance Report
• Most recently submitted in MS Word
• This option is no longer available
• CSPR will be submitted through EDFacts

15
Using EDFacts Consolidated State Perf. Report

• EDFacts Collection of CSPR
• Currently in design phase
• Will be ready for February 2006 collection
• Web-based form with a Turbo Tax look and feel
• Selected data will be pre-populated from EDFacts
• Text from other applications/can be copied and
  pasted to the Web based form
• Multiple users allowed within a state

16
Using EDFacts Consolidated State Perf. Report

• EDFacts Collection of CSPR (cont.)
• Web based form will be indexed by Title program
  for quick access to relevant sections
• States will be able to submit partial information
• Program will save information but not transmit to
  ED until officially submitted
• States can submit revisions through EDFacts

17
Using EDFacts Consolidated State Perf. Report
Hyperlinks to allow user to go directly to
sub-section.
Includes Part I specific instructions, ESS data
mapping, etc.
18
Using EDFacts Consolidated State Perf. Report
Continues to next screen, saves changes
Back one screen
Refreshes screen
19
Using EDFacts Consolidated State Perf. Report
20
Using EDFacts Consolidated State Perf. Report
21
Using EDFacts Consolidated State Perf. Report
22
Using EDFacts Consolidated State Perf. Report
23
EDFacts Managing State Participation

• Dashboards and Progress Indicators
• Developed as a key part of EDFacts
• Accessible to both ED and SEAs

24
EDFacts Managing State Participation
25
EDFacts Managing State Participation
26
EDFacts Managing State Participation
27
EDFacts Managing State Participation