Library Building Emergency Coordinators

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Library Building Emergency Coordinators

• 2007 Coordinators Meeting

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Why does Library need LBECs?

• Campus includes 950 buildings on 2,000 acres
  plus several off-site facilities
• Diverse campus facilities including academic
  buildings, medical clinics, daycare, secure
  research labs, apartment-style housing, museums,
  theaters, and LIBRARIES.
• 15 distinct collections within 8 physical
  library buildings and ALF

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LBEC Roles Responsibilities

• Point of contact for safety emergency
  preparedness information provided by UF
• Liaison with Library Facilities and as needed
  with EHS, UPD and other emergency services in
  the event of an incident at your building
• Completion of closure checklist and procedures
  before UF closures
• Provide damage information following an incident
• Read and follow BEC listserv messages

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Building Information

• Be knowledgeable of departmental space in
  building (critical issues, special circumstances,
  known hazards, etc.)
• Serve as conduit for emergency/preparedness
  information
• Maintain appropriate emergency supplies

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Severe Weather

• Each LBEC should monitor weather information
• Watch Warning information provided by National
  Weather Service-Jacksonville www.srh.noaa.gov/jax/
  index.shtml
• Campus specific forecast from NWS-Jax linked at
  www.ufl.edu/weather

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NOAA Weather Radio

• Radio automatically receives and alerts for
  weather watches and warnings
• Purchase radio with Public Alert logo-
• Alachua County S.A.M.E. Code 012001
• Tune to162.475 Mhz, channel 4 on most models

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Tropical Weather / Hurricanes

• LBECs should monitor tropical weather information
  throughout hurricane season
• Important to read Hurricane Local Statements
  when issued by NWS-Jax.
• Statements contain forecast of storms impact
  including rain and wind to our area (by County)

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Hurricane Local Statement linked from
www.ufl.edu/weather when active
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Point forecast for UF campus from NWS-Jax.
Linked as Seven Day forecast at
www.ufl.edu/weather
Hurricane Local Statement linked from NWX-Jax
website
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UF Closures

• UF Closure decision made by UF President or his
  designee
• UF Closure is really suspension of normal
  activities. Many departments continue essential
  functions. (UF Clinics, PPD etc.)
• Libraries are NOT CONSIDERED essential.
• Shelter(s) provided on campus for UF faculty,
  staff, students and their families
• Review Building Access and Closure policy

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UF Closures

• Complete closure checklist lab/research area
  office/administrative area versions
• Bring in or secure loose items outside of
  building(s)
• Secure vehicles complete vehicle location
  checklist
• Monitor information from UF administration
  regarding operational schedules
• Library Hurricane page can be found at
  http//web.uflib.ufl.edu/committees/disaster/hurri
  cane/index.html

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Damage Assessment

• Complete Initial damage assessment for
  building(s) if needed following a storm
• Directly contact Facilities if any damage is
  noted

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Communication

• Role of LBECs, DEPCs, Library Administration
• Standing group, meet and update each year
• Will work on getting better regarding
  communication over time
• May establish a Google Group