Elements of Chicago Style Writing and Documentation

1
Elements of Chicago Style Writing and
Documentation

• Presentation by
• Adam L. Erickson 09
• Johanna Peterson 08
• California Lutheran University Writing Center

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Basic Formatting

• Margins/Headings
• Chicago-style requires 1-inch margins on all
  sides and papers to be double-spaced in 12-point
  Times New Roman or Arial font.
• For the Title Page, the proper heading should be
  centered about half-way down the page in Size 12
  font.
• The proper formatting for the title page is as
  follows
• Full Title of Paper
• Your Full Name
• Course Title
• Professors Name
• Date

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Basic Formatting

• Example of Title Page Heading
• Final Research Project
• Adam Erickson
• HIST-470 Teaching History
• Dr. Michaela Reaves
• May 1, 2008
• Page numbers go in the upper left-hand corner
• Use the Header and Footer, then Page Number
  function on MS Word
• Your last name together with each page number is
  optional
• Example with Last Name Erickson 2.

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Basic Formatting

• Footnotes Basic Formatting
• All footnotes will be inserted using the Insert
  Footnote function of word processing programs (MS
  Word).
• Single-spaced too.
• They go at the bottom of the page automatically
  if done correctly.
• A footnote should be used at the very end of any
  quoted material.
• If a heavy amount of paraphrasing from one source
  (but no direct quoting) exists in a paragraph, a
  single footnote at the end is acceptable.
• Exception If more than one source is used,
  footnotes must be present at the end of each
  instance of paraphrasing or direct quoting.
• It is acceptable to use the abbreviation Ibid
  (Latin, short for ibidem, the same place) to
  represent the exact same source following its
  original citation (and any amount subsequently).

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Basic Formatting

• Footnotes Basic Formatting (Continued)
• If a source was used previously in the paper and
  is used again later, it is acceptable to document
  that source in short form for that instance and
  every other instance of citing that source that
  follows.
• Note Short form, Ibid., etc. will be explained
  following the guidelines of how to cite different
  sources.

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Basic Formatting

• Works Cited Page(s)
• A list of every source that was cited in the
  paper (listed only once).
• Type Works Cited at the top of the page.
• Goes at the very end of the paper (after the
  conclusion).
• Each source in the Works Cited is listed in
  Alphabetical Order by the authors last names.
• If a source has no documented author, it goes
  behind all the others with authors.
• If there are more than one of this type, they are
  organized in Alphabetical Order by their titles.
• Only the first line of each source is all the way
  to the margin all others are indented one tab
  space.

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Basic Formatting

• Example of a Works Cited entry
• Erickson, Adam L. Elements of Chicago Style
  Writing and Documentation. 17 January 2008.
  Given at California Lutheran University.
  (February 1, 2008).
• There are subtle differences between how sources
  look in the Works Cited pages and the footnotes
  this shall be explained with the citation style
  guidelines.

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Citing a Published Book or Textbook

• Footnote Template
• Authors First and Last Name, Title of Book,
  ed., (Publishing City, State Publishing Company,
  Year of Publication), Page .
• Footnote Example
• George C. Herring, Americas Longest War The
  United States and Vietnam, 1950-1975, Fourth ed.,
  (New York, NY McGraw-Hill Companies, Inc.,
  1979-2002), 1-12.
• When using Ibid. with books, it is necessary to
  indicate different page numbers, i.e. Ibid.,
  13-16.
• Short Form
• Authors Last Name, Shortened Title, Page .
• Herring, Americas Longest War, 1-12.

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Citing a Published Book or Textbook

• Works Cited Entry Template
• Authors Last Name, First Name. Title of Book,
  ed. Publishing City, State Publishing
  Company, Year of Publication.
• Works Cited Entry Example
• Herring, George C. Americas Longest War The
  United States and Vietnam, 1950-1975, Fourth
  ed. New York, NY McGraw-Hill Companies, Inc.
  1979-2002.

10
Citing a Scholarly Journal Article from an Online
Database

• Footnote Template
• Authors First and Last Name, Article Title,
  Journal Name, Volume and Issue s, (City, State
  of Publishing Date of Publishing), pg. , URL
  (date you accessed the article).
• Footnote Example
• Stephen J. Whitfield, Casting a Cold Eye on the
  Cold War, The American Scholar, Vol. 75, No. 1,
  (Washington Winter 2006), pg. 134, Available at
  http//proquest.umi.com/pqdweb?did959290721sid8
  F mt2clientId20964RQT309VNamePQD (29
  Sept. 2007).
• Short Form
• Authors Last Name, Shortened Article Title,
  Journal Name, Available at URL.

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Citing a Scholarly Journal Article from an Online
Database

• Short Form (Continued)
• Whitfield, Casting a Cold Eye, The American
  Scholar, Available at http//proquest.umi.com/pqd
  web?did959290721s id8Fmt2clientId20964RQT
  309VNamePQD.
• Works Cited Entry Template
• Authors Last Name, First Name. Article Title.
  Journal Title, Volume and Issue s. City,
  State of Publishing Date of Publishing. pg.
  . Available at URL (Date YOU Accessed it).
• Works Cited Entry Example
• Whitfield, Stephen J. Casting a Cold Eye on the
  Cold War. The American Scholar, Vol. 75, No. 1.
  Washington Winter 2006, pg. 134. Available at
  http//proquest.umi.com/p qdweb?did959290721si
  d8Fmt2clientId 209 64RQT309VNamePQD
  (29 Sept. 2007).

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Citing a Magazine Article

• Footnote Template
• Authors First and Last Name, Article Title,
  Magazine Title, Volume and Issue s, Date of
  Publication, (City, State of Publication
  Publishing Company), Page s.
• Footnote Example
• Elizabeth Bentley, How I was Used by the Red
  Spy Ring, McCalls Magazine, Vol. 78, No. 10,
  July 1951, (New York, NY McCall Corporation),
  pg.120-127.
• Short Form
• Authors Last Name, Shortened Article Title,
  Magazine Title, Page s.
• Bentley, How I was Used, McCalls Magazine,
  pg. 123.

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Citing a Magazine Article

• Works Cited Entry Template
• Authors Last Name, First Name. Article Title.
  Magazine Title, Volume and Issue s. Date of
  Publication. City, State of Publication
  Publishing Company.
• Works Cited Entry Example
• Bentley, Elizabeth. How I was Used by the Red
  Spy Ring. McCalls Magazine, Vol. 78, No.10.
  July 1951. New York, NY McCall Corporation.

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Citing an Internet Website (Not a Scholarly
Journal)

• Note When using the Internet for other sites
  besides scholarly journals, it is important to be
  aware of the level of scholarship that the site
  employs.
• Wikipedia, for example, is not generally
  considered good scholarship because its articles
  can be written by anyone who has an account with
  the website, and they do not have to give their
  name or credentials.
• Footnote Template
• Authors First and Last Name, Page Title,
  Website Title, (Publishers Name or Institution
  Publishing Date), Date Accessed, Available at
  URL.
• Footnote Example
• Mary Wilson, Teaching Vietnam, Incomplete and
  Profoundly Confused A Bibliographic Essay on the
  Vietnam War, (Vanguard University and Mary
  Wilson November 1995), 29 Sept. 2007, Available
  at http//www.vanguard.edu/faculty/mwilson/index.
  aspx?doc_id1724.

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Citing an Internet Website (Not a Scholarly
Journal)

• Short Form
• Authors Last Name, Shortened Page Title,
  Shortened Website Title, Date Published,
  Available at URL
• Wilson, Teaching Vietnam, Incomplete and
  Profoundly Confused, 1995, Available at
  http//www.vanguard.edu/faculty/mwilson/
  index.aspx?doc_id1724.
• With many websites, it is likely that some, or
  possibly a great deal of the information required
  for the footnotes and the Works Cited entry will
  be missing (such as author, publishing date,
  etc.).
• If too much is missing, it is likely the website
  does not represent good scholarship and a new
  source should be found.

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Citing an Internet Website (Not a Scholarly
Journal)

• Works Cited Entry Template
• Authors Last Name, First Name. Page Title.
  Website Title. Publishers Name or Institution
  Publishing Date. Available at URL (Date
  Accessed).
• Works Cited Entry Example
• Wilson, Mary. Teaching Vietnam. Incomplete and
  Profoundly Confused A Bibliographic Essay on
  the Vietnam War. Vanguard University and Mary
  Wilson November 1995. Available at
  http//www.vanguard.edu/faculty/
  mwilson/index.aspx?doc_id1724 (29 Sept,
  2007).

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Citing an Article or Separate Source Within a
Published Collection with Authors/Editors

• Footnote Template
• Source Authors First and Last Name,
  Article/Source Title, in Author/Editor of
  Publications First and Last Name, Publication
  Title, Edition and Volume (City, State of
  Publication Publication Company, Date), Page
  s.
• Footnote Example
• Mustafa Kemal, Speech to the Congress of the
  Peoples Republican Party, in Alfred J. Andrea
  and James H. Overfield, eds., The Human Record
  Sources of Global History, Fifth ed., vol. II
  Since 1500 (Boston Houghton Mifflin Company,
  2005), 433-434.

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Citing an Article or Separate Source Within a
Published Collection with Authors/Editors

• Short Form
• Source Authors Last Name, Shortened
  Article/Source Title, in Author/Editor of
  Publications Last Name, Shortened Publication
  Title, (Date of Publication), Page s.
• Kemal, Speech to the Congress, in Andrea and
  Overfield, eds., The Human Record (2005), 433.
• Note Like regular book formatting, when using
  Ibid. with this type of citation, it is necessary
  to note the page numbers after the word Ibid.

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Citing an Article or Separate Source Within a
Published Collection with Authors/Editors

• Works Cited Entry Template
• Source Authors Last Name, First Name.
  Article/Source Title. in Author/Editor of
  Publications Last Name, First Name.
  Publication Title, Edition and Volume s. City,
  State of Publication Date.
• Works Cited Entry Example
• Kemal, Mustafa. Speech to the Congress of the
  Peoples Republican Party. In Andrea, Alfred
  J. and Overfield, James H., eds. The Human
  Record Sources of Global History, Fifth ed.
  vol. II Since 1500. Boston Houghton Mifflin
  Company, 2005.

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Citing a Professors In-Class Lecture Material

• Footnote Template
• Professors First and Last Name, Lecture
  Title, Date of Lecture, Given at School or
  University where Lecture took place, Date you
  accessed/reviewed the information.
• Footnote Example
• Dr. Michaela Reaves, The Presidency of Harry S.
  Truman Lecture, 31 January 2007 7 February
  2007, Given at California Lutheran University,
  February 22, 2007.
• Short Form
• Professors Last Name, Shortened Lecture
  Title, Date you accessed/reviewed the
  information.
• Reaves, Harry S. Truman, February 22, 2007.

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Citing a Professors In-Class Lecture Material

• Works Cited Entry Template
• Professors Last Name, First Name. Lecture
  Title. Date of Lecture. Given at School or
  University where Lecture took place, (Date you
  accessed/reviewed the information).
• Works Cited Entry Example
• Reaves, Dr. Michaela. The Presidency of Harry
  S. Truman Lecture. 31 January 2007 7
  February 2007. Given at California Lutheran
  University. (February 22, 2007).

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Using Chicago-Style in MS Word

• Instructions for Inserting Footnotes into
  Documents created in Microsoft Office Word
  Versions 98-03
• At the top of the program, click Insert.
• This brings down a menu scroll down and mouse
  over Reference.
• This brings up another set of options click on
  Footnote.
• This will bring up a pop-up screen all the
  default settings on it should be correct. Click
  the Insert button at the bottom of the pop-up.
• This will bring up the footnote at the bottom of
  the page it will be in font size 10 if your work
  is already in size 12. Insert the proper
  information here.

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Using Chicago-Style in MS Word

• Instructions for Inserting Footnotes into
  Documents created in Microsoft Office Word
  Version 2007
• Click on the word References to bring up the
  References toolbar.
• On the Footnote pane, click the Insert Footnote
  button.
• This will bring up the footnote at the bottom of
  the page it will be in font size 10 if your work
  is already in size 12. Insert the proper
  information here.
• In MS Word 2007, sometimes the footnotes will be
  double-spaced along with the paper. You must
  change this manually by selecting the footnote
  area and clicking the Single Space button.

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Any Questions?