Review of NOFA Requirements Circles of Care and Standard Infrastructure Grants

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Review of NOFA RequirementsCircles of Care and
Standard Infrastructure Grants

• Jill Shepard Erickson, MSW
• Project Officer
• Center for Mental Health Services

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Application Review Information

• Page 21, Infrastructure Grants
• Page11, Circles of Care

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Section A Statement of Need, 10 points

• Describe target population, numbers, language,
  culture, geography, and socioeconomic factors
• Document the need, tribal, state, SAMHSA data.
• Describe service gaps, barriers
• Describe stakeholders and resources
• Identify initiatives funded by Indian Health
  Service, Department of Justice, other SAMHSA
  grants, etc.
• Describe how initiatives will be coordinated
• Describe needs related to priorities of state,
  county, or tribe. (Copies of strategic plans in
  Appendix 5)

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Section B Proposed Approach35 Points

• State purpose with goals, objectives per NOFA and
  community
• Describe proposed project
• Provide logic model
• Describe advisory body
• Describe partner organizations, (letters of
  commitment in Appendix 1)
• Describe and include community schools and tribal
  college if available

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Section B continued

• Describe how age, race/ethnicity, culture,
  language, sexual orientation, disability, and
  gender will be addressed
• Describe how members of the target population
  have been and will be involved in proposal
• Describe potential barriers
• Describe how activities will improve substance
  abuse prevention and treatment and/or treatment
  of mental health services
• Provide a plan for sustainability

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Section C Staff, Management, Relevant Experience
- 25 points

• Time line on chart or graph, (include within
  narrative)
• Capability and experience with target population
• List staff and roles each will play
• Describe racial/ethnic and linguistic
  characteristics of staff, re target population
• Describe resources, facilities

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Section D Evaluation and Data30 points

• Describe the process and outcome evaluation,
  performance measures and target outcomes re goals
  and objectives
• Describe ability to collect and report required
  performance measures per NOFA
• Describe plans for data collection, management,
  analysis, interpretation and reporting
  (instruments in Appendix 2)
• Describe reliability and validity of evaluation
  methods and instruments per gender/age/culture of
  target population
• Describe how collection, analysis, and reporting
  of data will be integrated
• Describe how project staff will work with
  evaluation staff to support the evaluation
  effort, informing each other in a constant cycle,
  locally and collectively

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Evaluation and Data 2GPRA Measures (Preliminary)

• Document plan for collecting and reporting
• 1. Involvement of community leaders, consumers
  and families in planning, policy development and
  strategy for treatment planning implementation
  in
• quarterly reports
• Completion of cross-site evaluation tasks
• Minutes from community planning meetings

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Evaluation and Data 3GPRA Data

• 2. Plan for documenting improved access to
  quality care for AI/AN children, youth and
  families of community, examples include
• New sources of funding
• Increased use of telemedicine, telepsychiatry

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Evaluation and Data 4GPRA Measures

• 3. Adherence to the TA guidance provided
• Products developed
• Timely completion of phases of activities
• Feedback on satisfaction with TA provided
• Individual clinical/patient data will not be
  collected

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SAMHSA Standard Grant Announcements and NOFAs

• Basics of the Funding Opportunity
• FY 2005
• Jill Erickson, CMHS Project Officer

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Four Standard Grant Announcements

• Infrastructure Increase capacity of service
  systems to support effective programs and
  services
• Services Funding to implement services
• Best Practices Planning and Implementation ID
  practices and adapt for pilot-testing
• Service to Science Document and evaluate
  innovative practices to fill gaps, not yet
  formally evaluated.

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Notice of Funding Availability (NOFA/Circles of
Care)

• Used in addition to a Standard Grant Announcement
• Specifies purpose, target population, issue area,
  and other requirements of the program
• Identifies funding, expected size and number of
  awards
• Provides deadline
• Specifies eligibility, allowable activities,
  evaluation/GPRA requirements.

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Application and Submission

• Call for kit to be mailed,
• Mental Health 1-800-798-2647
• Substance Abuse 1-800-729-6686
• Download from www.samhsa.gov, grant
  opportunities
• Download from www.grants.gov.

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Infrastructure Grants, Basic Expectations

• Allowable Activities
• Data and Performance Measurement Government
  Performance and Results Act of 1993, GPRA
• Grantee Meetings
• Evaluation

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Application Requirements

• Application Kits contain the following and must
  be used
• PHS 5161-1 Application forms face page, budget
  forms, assurances, certification, and checklist
• Program Announcement (PA)
• Notice of Funding Availability (NOFA), as
  published in the Federal Register,
  www.samhsa.gov, and www.grants.gov .

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Required Components

• Face Page SF 424, part of PHS 5161-1.
• Including a Dun and Bradstreet (DUNS) number,
  obtainable from www.dunandbradstreet.com, or
  1-866-705-5711
• Abstract 35 lines maximum, used in publications.
• Table of Contents
• Budget Form SF 424A
• Project Narrative and Supporting Documentation
• Appendices
• Assurances, Certifications, Disclosure of
  Lobbying, and Checklist

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Application Formatting Requirements

• Non compliance results in proposal being screened
  out prior to review
• Type size in narrative cannot exceed an average
  of 15 characters per inch. (excludes type size
  within charts, graphs, footnotes)
• Text cannot exceed 6 lines per vertical inch
• White paper, 8.5inch by 11.0 inch
• Margins at least 1 inch
• 25 page limit for narrative.

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Formatting Recommendations

• Type single space in black ink, one column per
  page
• Number pages including cover page 1, Abstract
  2, Table of Contents through the Appendices.
• 30 page limit for Appendices
• Send original and 2 copies to mailing address in
  Section IV-6.1.
• No staples, paper clips, fasteners, heavy papers,
  posters, CD-ROMs, etc.
• Proposal must be easily copied.

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Electronic Submission Option

• Use the www.grants.gov apply site
• Find application package by CFDA
• Download copy of application package, complete
  off line
• Submit via www.grants.gov, e-mail submissions not
  accepted.
• Use Microsoft, font Times New Roman 12, or PDF
  files.

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Prior Requirements for Electronic Submission
(allow 2 wks)

• Obtain DUNS number
• Obtain Central Contractor Registry (CCR)
• Obtain Credential Provider registration
• Obtain Grants.gov registration
• User guide available at www.grants.gov,
• Or e-mail support_at_grants.gov
• Or call 1-800- 518-4726, 700 am-900 pm,
  Eastern, Monday through Friday.

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Back Up Paper Submission

• Label as Back up for electronic submission
• Paper copy must meet postmark requirements
• If both received, electronic version will be
  official
• Automatic acknowledgement from Grants.gov with
  Grants.gov tracking number
• Electronic signatures cannot be accepted now, so
  signed paper originals of face page, assurances,
  and certifications must be mailed, referencing
  the grants.gov tracking number, within 5 business
  days of the electronic submission.

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Budget Form

• SF 424A, from the 5161-1
• Fill out Sections B, C, E.
• Follow the sample budget and justification from
  Appendix D of Standard Announcement
• Include figures for each year of the grant
• Total budget will include direct cost and
  negotiated indirect cost rate.

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SAMHSAs Guidelines for Assessing Cultural
Competence

• Experience with the target population
• Training and staffing, gender/age/cultural
  competence
• Language accommodations
• Materials appropriate for target population

• Evaluation, methods and instruments appropriate
  for population
• Community representation on boards
• Plan for implementation

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Part II

• General Policies and Procedures Applicable to all
  SAMHSA Applications for Discretionary Grants and
  Cooperative Agreements.
• Used in addition to the Program Announcement/NOFA
  and Standard Grant Announcement
• Contains the Cultural Competence