Title: Continuing Professional Development CPD
1Continuing Professional Development (CPD)
2What is CPD?
- Section 26 of the Health Professions Act, 1974
(Act No 56 of 1974) - Serves to maintain and enhance the knowledge,
skills and ethical attitudes of practitioners so
as to facilitate good quality of health care - Should meet an EDUCATIONAL AND DEVELOPMENTAL need
and provide an effective learning experience for
the participants
3CPD for Dietetics
- Continuous
- Directly related to dietetics/nutrition
- Therapeutic nutrition, community nutrition and/or
food service management and administration - Beyond entry level
- Refers to any activity where the individual has
learned something new and/or where a new skill
has been acquired
4Development of CPD system
- 1994 ADSA CPD system
- 1995-1998 Trial period
- 3 year cycle 30 points
- 1997 HPCSA Government Gazette
- 2001 - compulsory
Compliance with certain conditions relating to
education and training is a prerequisite for
continued registration.
5Development of CPD system cont.
- 2003 re-evaluation by HPCSA
- Solutions
- Role of providers
- Role of accreditors
- CPS system for 2 years
- Electronically available on HPCSA website
- All Professional Boards use same system
- 2004 HPCSA draft of standardised CPD system for
all professions - 2005 Pilot by 2 boards (Medical Technology and
Optometry and Dispensing Opticians - APRIL 2006 Professional Board for Dietetics
Transitional phase of new system - Jan 2007 New system compulsory
6Role Players
7Prof Board for Dietetics
CPD Division
CPD Committee
NAF
Accreditor
Accredited Service Provider
Accredited Service Provider
Accredited Service Provider
8Role of the HPCSA CPD division of Registrations
department
- Administers and monitors entire CPD process
- Compliance checks of professionals CPD point
status - Annually
- Randomly selected sample
9Role of the HPCSA CPD committee
- Develop policy for CPD
- Random quality assurance checks of Accreditors
- Scale of fees/fees ( NAF)
- Deferment, non-compliance and restoration
- Representation by Prof Boards (Roy Kennedy)
- Accountable to HPCSA
10National Accreditors Forum (NAF)
- Role
- Advise HPCSA CPD committee
- Problems and critical incidents
- Policy matters regarding HPCSA CPD system
- Standardisation of accreditation activities
- Scale of fees/fees
- Peer review of other Accreditors
- Representation by Accreditor (ADSA D Marais)
11Professional Board for Dietetics
- Role
- Appoint and approve Accreditors
- Quality assurance
- Consultation by CPD committee regarding
deferment, non-compliance and restoration
12Accreditor
13Old system
- Accreditation of ALL activities
- Capturing of points from attendance registers
- Capturing of points from individual activities
- Financial management CPD admin fee
- Annual point status update
14Functions of the Accreditor
- ANNUAL accreditation of Accredited Service
Providers - Receive application forms (Form CPD2) fees
- Refer to committee for approval
- Allocate dedicated ID number per provider
15Functions of the Accreditor
- AD HOC accreditation of activities
- Receive individuals non-accredited Service
Providers ONCE-OFF application forms (Form CPD
2A) fees - Refer to committee for approval if necessary
- Allocate activity number
- Monitor activities on a random basis
- Revise CEUs allocated (Service Provider failed to
comply)
16Functions of the Accreditor
- Record-keeping for 3 years of
- Accredited Service Providers activities
(non-accredited providers / individual
applications) - Reports of Accredited Service Provider activities
- Minutes of committee meetings
- Regular communication with Providers and
Dietitians regarding CPD - Suggestions to CPD Committee
17Accredited Service Providers
18OLD SYSTEM
- Responsibilities of the Provider
- Apply for accreditation before the time
- Advertise and offer the activity
- Keep an attendance register and forward to the
CPD Officer - Issue attendance certificates
19What is an Accredited Service Provider?
?
- Tertiary training institutions
- Professional Associations
- Formally constituted professional interest groups
(aligned with a TTI/PA or international
institution) - Public/Private hospitals
- Private non-profit groups
- Schools
- NGOs
- Individuals
- Commercial enterprises/companies that support
health professionals through products/services
?
20Criteria for Accredited Service Provider status
- Evidence to support existence of
- Dedicated, contactable admin support and CPD
coordinator - Facilities for presenting activities and
providing all necessary admin (Attendance
records, Certificates of attendance, Formal
evaluation procedure) - Outline of program for year
21Functions of the Accredited Service Providers
- Apply annually to ADSA Accreditation Office (Form
CPD2) pay fee - Activities provided on one of 3 levels
- Receive application forms fees if relevant
- Accredit and allocate CEUs activity number
- Advertise
- Provide activity
- Monitor attendance
- Issue attendance certificates
- Provide records of activities to Accreditor
HPCSA and keep for 3 years - Name and number of Accredited Service Provider
- Topic
- Level and no of CEUs
- Dates (start-finish) presented
- Attendance record (names and HPCSA numbers) of
attendees - Program
22Approval of activities
- Ethically acceptable
- Of educational value
- Provides a balanced view
- Not unduly promotional / Free of undesired
commercial influence - Avoid conflict of interest (financial gain by
Accreditor/Provider) - Submission to another Accreditor outcome
Cross accreditation applies
23The Health Professional
24OLD SYSTEM
- Responsibilities of the dietitian
- Attend activities
- Sign attendance register
- Apply for individual activities
- Apply for cross-accreditation
25- CEU Continuing Education Units
- Value attached to a learning activity for CPD
- Shelf life Valid for 24 months
- From date that activity took place / ended
- Any of 3 levels
30 CEUs / year
60 CEUs at any given time / 24 months
26Ethics
- According to the Rules Relating to Continuing
Education and Training for Registered Health
Practitioners, published in the Government
Gazette, 23 March 2007 - a practitioner must accumulate at least 30
continuing education units, of which 5 must be on
human rights. ethics and medical law, within
every year
27Starting balance 30 CEUs Jan 2007
28RESPONSIBILITY OF INDIVIDUAL PROFESSIONALS
- CPD activity (Form CPD 1) Attendance
certificates for each event (Levels 1 2) /
Certified copies of qualification (Level 3) - Paper or electronic
- Submit past 3 years CPD activity records to HPCSA
within 21 working days of the audit call - Give feedback to Accreditor regarding Providers
Based on TRUST
29(No Transcript)
30Attendance certificates on completion of
activity/within 1 month
- Name no of Accredited Service Provider /
individual activity accreditation number - Topic
- Level
- No of CEUs
- Attendance/completion date
- Name and HPCSA registration no of attendee
31Structured learning
Education, training, research publication
No measurable outcome - Small / large groups
32CEUs Level 1
- No measurable outcome
- 1 CEU 1 hour (MAX 8 / day)
- Small groups eg. Breakfast meetings, departmental
meetings, lectures - Large groups eg. Conference, symposia, short
course, lecture - Accreditation - Provider to provide attendance
certificate and certificate to presenters
33CEUs Level 2
- Publications
- Principle author 15 CEUs
- Co-author 5 CEUs
- Review 3 CEUs
- Accreditation - Form CPD 2A (Unless Accredited
Journal provide copy of cover and article) - Presentations (all authors)
- Presenter of paper/poster at congress/refresher
course 10 CEUs - Co-presenter of paper/poster at
congress/refresher course 5 CEUs - Interactive skills workshop/short course 10 CEUs
and 5 CEUs per participant - Accreditation - Provider to provide attendance
certificate unless - International Form CPD 2A
34CEUs Level 2
- MCQs
- pass rate 70 3 CEUs
- Accreditation - Provider to provide certificate
- Students
- Guest/occasional lecturer at accredited
institution 3 CEUs/lecture - Public sector supervising students 2 CEUs/student
(MAX 16/year) - External examiner M/PhD theses on completion 5
CEUs - Accreditation - Provider to provide attendance
certificate - Ethics
- Dedicated workshops/lectures/seminars 2 CEUs/hour
- Accreditation - Provider to provide attendance
certificate unless - International Form CPD 2A
35CEUs Level 2
- Single modules of Masters degree (part-time
enrolment) 5 CEUs - Accreditation - Provider to provide attendance
certificate - Professional Interest Groups, incl Journal Clubs
(OUTCOME) - Regular program
- Min 6 meetings/year
- Max 3 CEUs per meeting
- Accreditation - Provider to provide attendance
certificate
36CEUs Level 3
- Structured learning / formal program
- 30 CEUs
- Postgrad degrees (VALID for 48 months) /diplomas
recognised as additional qualifications by Prof
Board - Accreditation - Provider to provide attendance
certificate - Short courses gt25 hours direct contact time
clinical hands on training formal assessment - Accreditation - Provider to provide attendance
certificate - Learning portfolios
- Accreditation - Form CPD 2A
- Practice audit
- Accreditation - Form CPD 2A
37Activities that do NOT qualify for CEUs
- Time spent planning, organising or facilitating
any activity - Published congress proceedings
- Non-referenced letters to the editor of
accredited journals - Written assignments
- Compilation of student training manuals for
internal use - Staff and/or administrative meetings
- Tours and/or viewing of exhibits and
technological demonstrations - Membership of professional bodies/boards or
holding of portfolios on executive or council
structure
38Special cases
- Not compulsory during Community Service year BUT
may accrue CEUs - PRACTITIONERS ABROAD
- Comply in countries where a CPD system is in
place - retain documentary proof of attendance at CPD
activities - For re-registration documentary proof from the
accrediting authority in the country concerned
39Non-compliance, deferment erasure
40NON-COMPLIANCE
- Action by the HPCSA CPD committee Prof Board
- Letter requesting a reason for the non-compliance
within two weeks of receipt. - Explanation acceptable - six months to comply
with the CPD requirements - Not comply - name forwarded to the Committee of
Preliminary Enquiry (may decide on the basis of
evidence, to grant a final additional 6 month
period to comply with the CPD requirements) - Still not comply, one of the following actions
will be taken - Registration in a category that will provide for
supervision as considered appropriate by the
relevant Professional Board - A remedial programme of continuing education and
training as specified by the Professional Board - An examination as determined by the Professional
Board - Suspension from practice for a period of time as
determined by the Professional Board or - Any other action as recommended by the
Professional Board.
41DEFERMENT
- CPD Committee reviews applications individually
on an ad hoc basis - Strong motivation needed
- Granted for 1-3 years
- Deferment may be granted in the case of
- outside South Africa for gt 12 months and is not
practising his/her profession - outside of South Africa and practising in a
country where formal continuing professional
development does not take place - a practitioner who is registered for an
additional qualification but will not meet the
outcome within two years
42DEFERMENT cont.
- To re-enter the system after deferment will be
subject to the following conditions - lt2 years, proof of full employment in the
profession - recommence the CPD year immediately - gt2 but lt3 years, proof of employment - on the
recommendation of CPD Committee, be required to
complete a period of supervised practice as
determined by the Professional Board in his/her
area of practice, and will recommence the CPD
year immediately - Did not practice profession - required to
complete a period of supervised practice as
determined by the Professional Board in his/her
area of practice
43VOLUNTARY REMOVAL FROM REGISTER DE-REGISTRATION
- Apply in writing to the HPCSA before the last day
of March - Request for a reinstatement
- If after 1-3 years
- period of supervised practice as determined by
the Professional Board - written and clinical examination in relevant
areas of practice - If after 3 years
- written and clinical examination as determined by
the Professional Board will be conducted in
relevant areas of practice
44RESTORATION AFTER ERASURE
- gt1 lt 2 years and attending CPD activities
- submit proof of CEUs
- if at least 67 of the required CEUs for that
period and complies with the other requirements
for restoration, may approve the application - submit further proof of CEUs collected within 3
months following restoration - gt1 lt 2 years and NOT attending CPD activities
- resolution may be any or all of the following
- passing a Professional Board examination
- working under supervised practice and
- collecting at least one years total CEUs.
- gt3 years or more
- resolution may be any or all of the following
- passing a Professional Board examination
- working under supervised practice and
- collecting at least one years total CEUs.