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Continuing Professional Development CPD

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APRIL 2006: Professional Board for Dietetics: Transitional phase of new system ... Prof Board for Dietetics. CPD Committee. Accredited Service Provider ... – PowerPoint PPT presentation

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Title: Continuing Professional Development CPD


1
Continuing Professional Development (CPD)
  • Debbi Marais

2
What is CPD?
  • Section 26 of the Health Professions Act, 1974
    (Act No 56 of 1974)
  • Serves to maintain and enhance the knowledge,
    skills and ethical attitudes of practitioners so
    as to facilitate good quality of health care
  • Should meet an EDUCATIONAL AND DEVELOPMENTAL need
    and provide an effective learning experience for
    the participants

3
CPD for Dietetics
  • Continuous
  • Directly related to dietetics/nutrition
  • Therapeutic nutrition, community nutrition and/or
    food service management and administration
  • Beyond entry level
  • Refers to any activity where the individual has
    learned something new and/or where a new skill
    has been acquired

4
Development of CPD system
  • 1994 ADSA CPD system
  • 1995-1998 Trial period
  • 3 year cycle 30 points
  • 1997 HPCSA Government Gazette
  • 2001 - compulsory

Compliance with certain conditions relating to
education and training is a prerequisite for
continued registration.
5
Development of CPD system cont.
  • 2003 re-evaluation by HPCSA
  • Solutions
  • Role of providers
  • Role of accreditors
  • CPS system for 2 years
  • Electronically available on HPCSA website
  • All Professional Boards use same system
  • 2004 HPCSA draft of standardised CPD system for
    all professions
  • 2005 Pilot by 2 boards (Medical Technology and
    Optometry and Dispensing Opticians
  • APRIL 2006 Professional Board for Dietetics
    Transitional phase of new system
  • Jan 2007 New system compulsory

6
Role Players
7
Prof Board for Dietetics
CPD Division
CPD Committee
NAF
Accreditor
Accredited Service Provider
Accredited Service Provider
Accredited Service Provider
8
Role of the HPCSA CPD division of Registrations
department
  • Administers and monitors entire CPD process
  • Compliance checks of professionals CPD point
    status
  • Annually
  • Randomly selected sample

9
Role of the HPCSA CPD committee
  • Develop policy for CPD
  • Random quality assurance checks of Accreditors
  • Scale of fees/fees ( NAF)
  • Deferment, non-compliance and restoration
  • Representation by Prof Boards (Roy Kennedy)
  • Accountable to HPCSA

10
National Accreditors Forum (NAF)
  • Role
  • Advise HPCSA CPD committee
  • Problems and critical incidents
  • Policy matters regarding HPCSA CPD system
  • Standardisation of accreditation activities
  • Scale of fees/fees
  • Peer review of other Accreditors
  • Representation by Accreditor (ADSA D Marais)

11
Professional Board for Dietetics
  • Role
  • Appoint and approve Accreditors
  • Quality assurance
  • Consultation by CPD committee regarding
    deferment, non-compliance and restoration

12
Accreditor
13
Old system
  • Accreditation of ALL activities
  • Capturing of points from attendance registers
  • Capturing of points from individual activities
  • Financial management CPD admin fee
  • Annual point status update

14
Functions of the Accreditor
  • ANNUAL accreditation of Accredited Service
    Providers
  • Receive application forms (Form CPD2) fees
  • Refer to committee for approval
  • Allocate dedicated ID number per provider

15
Functions of the Accreditor
  • AD HOC accreditation of activities
  • Receive individuals non-accredited Service
    Providers ONCE-OFF application forms (Form CPD
    2A) fees
  • Refer to committee for approval if necessary
  • Allocate activity number
  • Monitor activities on a random basis
  • Revise CEUs allocated (Service Provider failed to
    comply)

16
Functions of the Accreditor
  • Record-keeping for 3 years of
  • Accredited Service Providers activities
    (non-accredited providers / individual
    applications)
  • Reports of Accredited Service Provider activities
  • Minutes of committee meetings
  • Regular communication with Providers and
    Dietitians regarding CPD
  • Suggestions to CPD Committee

17
Accredited Service Providers
18
OLD SYSTEM
  • Responsibilities of the Provider
  • Apply for accreditation before the time
  • Advertise and offer the activity
  • Keep an attendance register and forward to the
    CPD Officer
  • Issue attendance certificates

19
What is an Accredited Service Provider?
?
  • Tertiary training institutions
  • Professional Associations
  • Formally constituted professional interest groups
    (aligned with a TTI/PA or international
    institution)
  • Public/Private hospitals
  • Private non-profit groups
  • Schools
  • NGOs
  • Individuals
  • Commercial enterprises/companies that support
    health professionals through products/services

?
20
Criteria for Accredited Service Provider status
  • Evidence to support existence of
  • Dedicated, contactable admin support and CPD
    coordinator
  • Facilities for presenting activities and
    providing all necessary admin (Attendance
    records, Certificates of attendance, Formal
    evaluation procedure)
  • Outline of program for year

21
Functions of the Accredited Service Providers
  • Apply annually to ADSA Accreditation Office (Form
    CPD2) pay fee
  • Activities provided on one of 3 levels
  • Receive application forms fees if relevant
  • Accredit and allocate CEUs activity number
  • Advertise
  • Provide activity
  • Monitor attendance
  • Issue attendance certificates
  • Provide records of activities to Accreditor
    HPCSA and keep for 3 years
  • Name and number of Accredited Service Provider
  • Topic
  • Level and no of CEUs
  • Dates (start-finish) presented
  • Attendance record (names and HPCSA numbers) of
    attendees
  • Program

22
Approval of activities
  • Ethically acceptable
  • Of educational value
  • Provides a balanced view
  • Not unduly promotional / Free of undesired
    commercial influence
  • Avoid conflict of interest (financial gain by
    Accreditor/Provider)
  • Submission to another Accreditor outcome

Cross accreditation applies
23
The Health Professional
24
OLD SYSTEM
  • Responsibilities of the dietitian
  • Attend activities
  • Sign attendance register
  • Apply for individual activities
  • Apply for cross-accreditation

25
  • CEU Continuing Education Units
  • Value attached to a learning activity for CPD
  • Shelf life Valid for 24 months
  • From date that activity took place / ended
  • Any of 3 levels

30 CEUs / year
60 CEUs at any given time / 24 months
26
Ethics
  • According to the Rules Relating to Continuing
    Education and Training for Registered Health
    Practitioners, published in the Government
    Gazette, 23 March 2007
  • a practitioner must accumulate at least 30
    continuing education units, of which 5 must be on
    human rights. ethics and medical law, within
    every year

27
Starting balance 30 CEUs Jan 2007
28
RESPONSIBILITY OF INDIVIDUAL PROFESSIONALS
  • CPD activity (Form CPD 1) Attendance
    certificates for each event (Levels 1 2) /
    Certified copies of qualification (Level 3)
  • Paper or electronic
  • Submit past 3 years CPD activity records to HPCSA
    within 21 working days of the audit call
  • Give feedback to Accreditor regarding Providers

Based on TRUST
29
(No Transcript)
30
Attendance certificates on completion of
activity/within 1 month
  • Name no of Accredited Service Provider /
    individual activity accreditation number
  • Topic
  • Level
  • No of CEUs
  • Attendance/completion date
  • Name and HPCSA registration no of attendee

31
Structured learning
Education, training, research publication
No measurable outcome - Small / large groups
32
CEUs Level 1
  • No measurable outcome
  • 1 CEU 1 hour (MAX 8 / day)
  • Small groups eg. Breakfast meetings, departmental
    meetings, lectures
  • Large groups eg. Conference, symposia, short
    course, lecture
  • Accreditation - Provider to provide attendance
    certificate and certificate to presenters

33
CEUs Level 2
  • Publications
  • Principle author 15 CEUs
  • Co-author 5 CEUs
  • Review 3 CEUs
  • Accreditation - Form CPD 2A (Unless Accredited
    Journal provide copy of cover and article)
  • Presentations (all authors)
  • Presenter of paper/poster at congress/refresher
    course 10 CEUs
  • Co-presenter of paper/poster at
    congress/refresher course 5 CEUs
  • Interactive skills workshop/short course 10 CEUs
    and 5 CEUs per participant
  • Accreditation - Provider to provide attendance
    certificate unless
  • International Form CPD 2A

34
CEUs Level 2
  • MCQs
  • pass rate 70 3 CEUs
  • Accreditation - Provider to provide certificate
  • Students
  • Guest/occasional lecturer at accredited
    institution 3 CEUs/lecture
  • Public sector supervising students 2 CEUs/student
    (MAX 16/year)
  • External examiner M/PhD theses on completion 5
    CEUs
  • Accreditation - Provider to provide attendance
    certificate
  • Ethics
  • Dedicated workshops/lectures/seminars 2 CEUs/hour
  • Accreditation - Provider to provide attendance
    certificate unless
  • International Form CPD 2A

35
CEUs Level 2
  • Single modules of Masters degree (part-time
    enrolment) 5 CEUs
  • Accreditation - Provider to provide attendance
    certificate
  • Professional Interest Groups, incl Journal Clubs
    (OUTCOME)
  • Regular program
  • Min 6 meetings/year
  • Max 3 CEUs per meeting
  • Accreditation - Provider to provide attendance
    certificate

36
CEUs Level 3
  • Structured learning / formal program
  • 30 CEUs
  • Postgrad degrees (VALID for 48 months) /diplomas
    recognised as additional qualifications by Prof
    Board
  • Accreditation - Provider to provide attendance
    certificate
  • Short courses gt25 hours direct contact time
    clinical hands on training formal assessment
  • Accreditation - Provider to provide attendance
    certificate
  • Learning portfolios
  • Accreditation - Form CPD 2A
  • Practice audit
  • Accreditation - Form CPD 2A

37
Activities that do NOT qualify for CEUs
  • Time spent planning, organising or facilitating
    any activity
  • Published congress proceedings
  • Non-referenced letters to the editor of
    accredited journals
  • Written assignments
  • Compilation of student training manuals for
    internal use
  • Staff and/or administrative meetings
  • Tours and/or viewing of exhibits and
    technological demonstrations
  • Membership of professional bodies/boards or
    holding of portfolios on executive or council
    structure

38
Special cases
  • Not compulsory during Community Service year BUT
    may accrue CEUs
  • PRACTITIONERS ABROAD
  • Comply in countries where a CPD system is in
    place
  • retain documentary proof of attendance at CPD
    activities
  • For re-registration documentary proof from the
    accrediting authority in the country concerned

39
Non-compliance, deferment erasure
40
NON-COMPLIANCE
  • Action by the HPCSA CPD committee Prof Board
  • Letter requesting a reason for the non-compliance
    within two weeks of receipt.
  • Explanation acceptable - six months to comply
    with the CPD requirements
  • Not comply - name forwarded to the Committee of
    Preliminary Enquiry (may decide on the basis of
    evidence, to grant a final additional 6 month
    period to comply with the CPD requirements)
  • Still not comply, one of the following actions
    will be taken
  • Registration in a category that will provide for
    supervision as considered appropriate by the
    relevant Professional Board
  • A remedial programme of continuing education and
    training as specified by the Professional Board
  • An examination as determined by the Professional
    Board
  • Suspension from practice for a period of time as
    determined by the Professional Board or
  • Any other action as recommended by the
    Professional Board.

41
DEFERMENT
  • CPD Committee reviews applications individually
    on an ad hoc basis
  • Strong motivation needed
  • Granted for 1-3 years
  • Deferment may be granted in the case of
  • outside South Africa for gt 12 months and is not
    practising his/her profession
  • outside of South Africa and practising in a
    country where formal continuing professional
    development does not take place
  • a practitioner who is registered for an
    additional qualification but will not meet the
    outcome within two years

42
DEFERMENT cont.
  • To re-enter the system after deferment will be
    subject to the following conditions
  • lt2 years, proof of full employment in the
    profession - recommence the CPD year immediately
  • gt2 but lt3 years, proof of employment - on the
    recommendation of CPD Committee, be required to
    complete a period of supervised practice as
    determined by the Professional Board in his/her
    area of practice, and will recommence the CPD
    year immediately
  • Did not practice profession - required to
    complete a period of supervised practice as
    determined by the Professional Board in his/her
    area of practice

43
VOLUNTARY REMOVAL FROM REGISTER DE-REGISTRATION
  • Apply in writing to the HPCSA before the last day
    of March
  • Request for a reinstatement
  • If after 1-3 years
  • period of supervised practice as determined by
    the Professional Board
  • written and clinical examination in relevant
    areas of practice
  • If after 3 years
  • written and clinical examination as determined by
    the Professional Board will be conducted in
    relevant areas of practice

44
RESTORATION AFTER ERASURE
  • gt1 lt 2 years and attending CPD activities
  • submit proof of CEUs
  • if at least 67 of the required CEUs for that
    period and complies with the other requirements
    for restoration, may approve the application
  • submit further proof of CEUs collected within 3
    months following restoration
  • gt1 lt 2 years and NOT attending CPD activities
  • resolution may be any or all of the following
  • passing a Professional Board examination
  • working under supervised practice and
  • collecting at least one years total CEUs.
  • gt3 years or more
  • resolution may be any or all of the following
  • passing a Professional Board examination
  • working under supervised practice and
  • collecting at least one years total CEUs.
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