InfoComm 02

1
Reality Check Planning and Budgeting for the
Next-Gen Classroom
Campus Technology July 30, 2008
2
Planning and Budgeting Panel

• Moderator
• Scott Walker, CTS-D, LEED AP
• Waveguide Consulting, Inc.
• Panelists
• Randy Jackson, CTS
• University of Washington, Seattle
• Michael Kubit, MBA
• Case Western Reserve University
• Matthew A. Silverman, CTS
• George Mason University

3
Scott Walker, CTS-D, LEED APPresident,
CEOWaveguide Consulting, Inc.

• Independent AV and acoustical consultant since
  1989
• Founded Waveguide in 1996
• Earned CTS-D in 2000
• President of InfoComm in 2004
• Became worlds first CTS-D, LEED AP in 2007
• Current chair of InfoComm ANSI Standards
  Committee
• Experience with 500 AV projects

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Waveguide Overview

• Largest independent AV, IT and acoustical
  consulting firm in Southeast
• Provided consulting and design services on 100
  higher ed projects at 30 colleges and
  universities in 18 states
• In 2003 added software programming
• Also in 2003 added ongoing technology management
  services

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• Celebrating 70 years in 2009
• 5,000 members strong
• Leader in AV education, certification, events

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InfoComm Certification (CTS)

• An industry leader in certification since 1981
• Certifies more qualified AV professionals than
  any other organization
• More than 9,500 current Certified Technology
  Specialists (CTS)
• ANSI accredited as of March 2008

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The AV Market Continues to Grow
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Business and Education Markets Lead in Demand for
AV Products and Services
Source InfoComm 2008 Market Forecast Survey
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State of the AV Industry
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State of the AV Industry
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Randy Jackson, CTSAssistant Director, Technical
Services University of Washington, Seattle

• MS degree in User Interface Design
• Ph.D. in Educational Technology
• 20 years providing educational technology
  leadership at the University of Washington
• Adjunct Faculty UW College of Education, Argosy
  University, Infocomm Academy
• Mission Assist in the ongoing development and
  implementation of the UW's instructional
  technology vision

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Randy Jackson, CTSAssistant Director, Technical
Services University of Washington, Seattle

• Largest university in the Northwestern United
  States
• Annual operating budget of over 3 billion
• Annual research budget of approximately 1
  billion
• Public research university with branch campuses
  in Tacoma and Bothell
• Founded in 1861, employing approximately 4,000
  faculty, enrolling over 40,000 students
• Many of the UW's programs have been consistently
  ranked in the top 10 by U.S. News and World Report

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Michael KubitDirector of MediaVisionCase
Western Reserve University

• 94 Campus Buildings on 155 acre campus
• 9,844 Students
• 4,207 undergraduate students
• 5,637 graduate and professional students
• 2,607 full time faculty
• 8 Colleges
• Arts Sciences
• Dental Medicine
• Engineering
• Law
• Management
• Nursing
• Applied Social Sciences
• Medicine

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Michael KubitDirector of MediaVisionCase
Western Reserve University

• Technology Enhanced Classrooms
• Project started in FY0203
• 200 rooms in operation
• Standardized Technology Levels
• Self-integration
• Supported by 2.5 FTE
• Remote monitoring
• Assessment as a strategic priority
• 5 year refresh plan

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• Technology Enhanced Classrooms
• Project started in FY0203
• 200 rooms in operation
• Standardized Technology Levels
• Self-integration
• Supported by 2.5 FTE
• Remote monitoring
• 5-year refresh plan
• Assessment as a strategic priority

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Matthew SilvermanLearning Space Systems Design
EngineerGeorge Mason University

• 133 buildings in a distributed university with
  campuses in Arlington, Fairfax and Prince William
  Counties in Virginia, and site in Loudoun County
• 30,332 students
• 18,589 Undergraduate students
• 11,743 Graduate and Professional student
• 2,294 faculty

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Division of Instructional Technology

• 208 centrally supported classrooms in the
  distributed campus environment
• 138 classroom (66) are technology enhanced
• 4 standard installation configurations

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Division of Instructional Technology

• 20 FTE and 100 PT staff in direct classroom
  support roles, four support offices over three
  campus
• Classrooms monitored and managed via the network
• In-house staff design, install, support and
  maintain technology enhanced classrooms

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Planning and Budgeting Panel

• Moderator
• Scott Walker, CTS-D, LEED AP
• Waveguide Consulting, Inc.
• Panelists
• Randy Jackson, CTS
• University of Washington, Seattle
• Michael Kubit, MBA
• Case Western Reserve University
• Matthew A. Silverman, CTS
• George Mason University

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Key Budget Drivers

• What are the key drivers to funding technology on
  your campus?
• Getting to technology ubiquity in all classrooms?
• Maintaining / refreshing what youve got?
• New construction / enrollment growth mixed with a
  desire for the latest technology?

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Metrics, Metrics, Metrics

• Do you have any metrics you use for your
  technology planning and budgeting?
• Tech / classroom type
• of equipped classrooms / tech staff FTE
• of construction budget dedicated to technology
• Tech / student FTE
• Maintenance / classroom

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Defining Next-Gen Classrooms

• What is a next-gen classroom to you?
• Rich-media capture, podcasting
• Collaboration rooms
• Do you envision next-gen classrooms to be more
  complex or simpler? Is next-gen more about
  reliability and customer service than wiz bang?
• How focused are you on next-gen environments?
• How are you assessing the needs of thenext-gen
  learner?
• Why will they come to class?
• What will they access outside the class?

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Audience questions for the panel
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Budget Process

• Whats your funding process?
• Key influencers / decision makers?
• Has that structure changed over the years?
• How do you get timely budgeting information to
  them?
• Have you conducted a recent technology strategic
  plan and/or any pilot projects?
• Whats working for you in terms of affecting
  technology budgeting?
• Lessons learned / case studies
• Creative ideas for working the system

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Audience questions for the panel
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Current Economic Condititions

• How is the current economic climate affecting
  your planning and budgeting?
• Tax revenues (for state institutions)
• Enrollment projections
• Inflation costs affecting construction
• Green building movements impact on technology
  funding

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Audience questions for the panel
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Reality Check Planning and Budgeting for the
Next-Gen Classroom
Campus Technology July 30, 2008
30

• For more information
• www.infocomm.org
• 703-273-7200
• cregan_at_infocomm.org