Hurricane and Disaster Planning (Business Continuity)

1
HurricaneandDisaster Planning(Business
Continuity)
T. Michael Self, CPEA FDEP, West Palm Beach
2
Objectives . . .

• During this session on natural disaster and
  business continuity planning, the basic concepts
  involved in plan development, implementation, and
  maintenance will be explored. Each attendee
  should be able to carry away from this session
  the tools necessary to begin the development of
  such a plan or to be able to further enhance
  existing plans

3
Pieces of the Puzzle
Exercise
Budget
Goals
Management Commitment
Coordinate
Planning Team
Hazards
Implement
Evaluate
Schedule
Emergency Planning
Resources
Authority
Legal Affairs
Modify
Training
Plan Components
Regulation
Integrate
Audit
Analyze
4
Initial Plan Development
General or Specific?
Establish a Planning Team
Use a standard format
5
Emergency Planning

• Fires
• Severe Weather
• Hazardous Material Spills
• Transportation Accidents
• Natural Disasters
• Terrorism
• Utility Outages

6
Emergency Planning

• Four Step Process
• Step 1 -- Establish a Planning Team
• Step 2 -- Analyze Capabilities and Hazards
• Step 3 -- Develop the Plan
• Step 4 -- Implement the Plan

7
Step 1 - Establish a Planning Team

• Form the Team
• Establish Authority
• Issue a Mission Statement
• Establish a Schedule and Budget

8
Form The Team

• Team Size
• Group Of Expertise
• Specialized Planning Section
• Specific Individual

9
Establish Authority

• Management Commitment
• Planning Authorization
• Clear Lines of Authority

10
Issue A Mission Statement

• Should be the basis for the plan
• . . .the safety of our employees, their families
  and property . . . to ensure business continuity
  . . . this natural disaster plan . . .

11
Establish A Schedule And Budget
Time (weeks)
0 1 2 3 4 5 6 7 8 9 10
Activity
Pre-Planning Data Collection Review Develop
Scope, Goals, Objectives In-House Record
Review Management Interviews Employee
Interviews Walk-through Plan Development Traini
ng
12
Step 2 - Analyze Capabilities and Hazards

• Business Vulnerabilities
• Potential Emergencies
• Probability of Specific Emergency
• Human Impact - Injury/Death
• Property Impact
• Business Impact
• Internal and External Resources

• Current Status
• Community and External Organizations
• Codes and Regulations
• Critical Products, Services and Operations
• Internal Resources and Capabilities
• External Resources
• Insurance resources, requirements, or limitations

13
Remember . . .

• When assessing resources, remember that community
  emergency workers - police, paramedics,
  firefighters - will focus their response where
  the need is greatest. Or they may be victims
  themselves and be unable to respond immediately.
  That means response to your facility may be
  delayed.

14
Step 3 - Develop The Plan

• Executive Summary
• Incident Management Elements
• Response Operations and Activities
• Documentation
• Resources

The development process begins . . .
15
Scope, Goals and ObjectivesScope

• Organizational and/or geographical boundaries
• Criteria to be employed
• Time period (if necessary)
• Risks associated with the planned activities

16
Scope, Goals and ObjectivesGoals

• Define what you hope to achieve
• Numerical goals?
• Descriptive goals?
• Do the goals provide measurable parameters?

Goals will ultimately establish your planning
objectives
17
Scope, Goals and ObjectivesObjectives

• Clearly identify results or performance expected
• Identify who, what, when, where, and how much
• Do they relate to your goals?
• Are they achievable?

18
Writing The Plan

• Plan Components
• Executive Summary
• Emergency Management Elements
• Emergency Response Procedures
• Support Documents
• Resources

19
Develop Training

• Establish a training schedule

Have one person, team, or a department responsible
for developing a training schedule.
20
Outside Coordination?

• Government Agencies
• FDEP
• LEPC
• FDCA

• Government Requirements for Reporting
• Other Corporate Offices?

21
Step 4 - Plan Implementation

• Plan Integration into SOPs
• Training, Drills, and Exercises
• Plan Evaluation and Modification

22
Plan Integration into SOPs

• Must become part of the corporate culture
• Management and employee support
• All levels within the organization involved in
  evaluating and updating the plan as needed

Look for opportunities to build awareness
23
Training, Drills, and Exercises

• Planning considerations - who, what, when, where
  how
• Training Activities - employee training, tabletop
  exercises, operational training exercises,
  evacuation drills

24
Plan Evaluation and Modification

• Conduct formal annual audits of the plan
• After training
• Facility changes
• New processes introduced

25
Summary
We have covered the basic concepts involved in
business continuity plan development,
implementation, and maintenance. Each of you
should be able to carry away from this session
the tools necessary to begin the development of
such a plan or to be able to further enhance
existing plans
26
Business Continuity
Thats All Folks!