Equality Process Flow Chart

1
Equality Process Flow Chart
Requirement to Purchase
Obtain Racial Data for Target Area
Is the product need likely to differ by racial
group ?
Is the way it is required to be Delivered likely
to differ by racial group ?
Complete Full Spec ensuring built-in flexibility
to deal with potential changing equality
requirements
Can spec be split to enhance value / promote
equality in tendering ?
NO
NO
YES
YES
Advertise for exp of interest in (ensuring
advert/spec does not exclude any racial
group) OJEU if-req, press / open tender list
websites etc
Does preferred bidder need Equality Dev Plan
(EDP) based on questionnaire score?
YES
Consult end Users Define Product Spec
Consult end Users define product /
service DELIVERY Spec (when, by whom, using which
medium)
Cross check to ensure compliance with Citys
Equality Strategy
NO
Do they agree to EDP ?
Is requirement for service to be delivered on
site and / or highly relevant goods ?
Issue vendor questionnaire with EHEP sections A
to C to be completed
Receive Tenders / Quotes. Narrow field to best
bids. Negotiate (if applicable)
Consider technical/ equality / financial
capabilities - involve end users. Decide on
preferred bidder.
YES
YES
NO
NO
Award contract to preferred bidder subject to
relevant TCs including Equality requirements
Issue vendor questionnaire with EHEP sections A
B to be completed
Evaluate questionnaire
Issue RFQ/T to vendors that meet minimum
standards. Ensure RFQ/T does not exclude any
racial group
Is there an acceptable alternative bidder who
does not need an EDP or who agrees to one if
required ?
YES
Award contract to next most preferred bidder
subject to relevant TCs including Equality
requirements
NO
Check delivery of product and actual product
complies with specification including equality
Review ongoing requirements
Update spec, vary Contract if applicable
Must /or Can a bidder be used (not on-site
service) or will re-tendering (on site service)
be required ?
YES
Award short term contract to best available
bidder subject to relevant TCs including
Equality requirements
NO