Computing at UF

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Computing at UF

• Preview 2008
• http//training.helpdesk.ufl.edu

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Our Site
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Todays Topics

• UF Student Computing Requirement
• Computing services available to students
• Your GatorLink account

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Student Computing Requirement

• http//www.circa.ufl.edu/computer.htm
• Access to and on-going use of a computer is
  required
• Undergraduates
• Know your major? Check college recommendation
• Undecided? Check general UF recommendation
• http//dell.techhub.ufl.edu/
• http//apple.techhub.ufl.edu/

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Software for Students

• UF Software CD (www.circa.ufl.edu/cd-rom)
• Contents include
• Campus Connections Configurations
• Browsers
• E-mail Software
• Virus Protection
• And much more!
• Adobe Acrobat Professional
• Available at the UF Computing Help Desk for 74.59

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Software for Students

• UF Bookstore
• Located within the Reitz Union
• There you can find
• Educational pricing for software
• Example
• Adobe Studio MX Commercial 849.00
• Adobe Studio MX Educational 249.00
• Computer hardware and peripherals
• www.ufl.bkstr.com/

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Computer Security

• Network Security
• infosec.ufl.edu/athome/
• Firewalls
• Protects your computer from an outside attack
• Core Force, Sunbelt Kerio and Zone Alarm
• Virus protection with auto-update turned on
• Protects your computer from malicious programs
• Operating systems automatic updates turned on
• Windows, Macintosh and Linux

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Account Security

• Password Security
• infosec.ufl.edu/athome/passwords.shtml
• Passwords are like underwear.
• Change them often.
• The longer, the better.
• Dont share them with anyone.
• Be mysterious.
• Dont leave them lying around.

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Connecting to DHNet

• DHNet Division of Housing Network
• Provides a high speed connection within residence
  hall rooms.
• Equipment Needed
• A computer with an Ethernet network card
• A Category V (5) Ethernet cable

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Connecting to DHNet

• Preparing your computer ahead of time
• Remove ALL Peer2Peer software (Kazaa, etc)
• Install anti-virus softwareMcAfee Virus Scan
  (preferred)
• turn auto-update on
• Windows OS set to auto-update

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Connecting to DHNet

• Connecting to DHNet
• Plug Ethernet cable into wall port AND computer
• One wall port per resident
• Navigate browser to www.dhnet.ufl.edu
• Follow the instructions on website VERY CAREFULLY
• Restart your Computer and youre set to go!

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Dorms Wireless System

• Is there wireless in the dorms?
• Thanks to funding provided by Student Government,
  students living in the dorms now have wireless
  access points (within common areas).
• To set-up your DHNet wireless configurations,
  please refer to the instructions found at
• http//www.dhnet.ufl.edu
• Under the Ethernet Configuration Help link

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Wired Laptops on Campus

• Where can students connect their laptops?
• In CIRCA Computer labs, UF Libraries, Reitz
  Union, The Hub
• What do students need to get connected?
• Laptop with Ethernet network card
• Category V (5) cable
• GatorLink account

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Wireless Laptops on Campus

• Where are the hotspots?
• Indoor and outdoor areas are active
• net-services.ufl.edu/wireless
• What do students need to get connected?
• Laptop with Wi-Fi 802.11b or 802.11g compatible
  adapter
• GatorLink account is required for authentication

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Campus Computer Labs

• What can you find in the labs?
• PCs with Windows XP, Macintoshes and laptop
  connections
• BW and color laser printing, plotters, scanners,
  digital video editing
• Internet connectivity
• Abundant software from our lab network
• Over 150 software packages
• Use of the CIRCA labs is free for all students
• GatorLink username and password are required

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Computer Labs on Campus
For additional information visit
labs.circa.ufl.edu
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Your GatorLink Account

• One username and password for campus computing
  services
• Modified at www.gatorlink.ufl.edu
• Is often used for official UF correspondence
• Provides a ufl.edu e-mail address
• username_at_ufl.edu

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Your GatorLink Account

• How do students create their account?
• Online http//my.ufl.edu
• Create account
• Change password
• Set up forgotten password hint
• In Person
• UF Computing Help Desk (HUB 132) with Gator1 card
• Activate GatorLink services
• myUFL ? Student Self Service ? Preview Setup

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Your GatorLink Account

• Basic Services
• Access to myUFL, ISIS, WebMail, other campus
  sites
• Free E-mail (150 MB of space)
• Free Web Space (20 MB of space)
• Access to computer labs, laptop connections
• Elective charged services laser/plotter print,
  Unix, dial-up

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Your GatorLink Account

• Have you heard of the FERPA Rules?
• It is the Family Educational Rights and Privacy
  Act (also known as the Buckley Amendment)
• This act states that the University is only
  allowed to disclose account information to the
  account owner
• Who is the account owner?
• The student only.
• Parents, siblings, friends, roommates, etc. are
  not considered account owners.

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Free Computer Training

• How can students get computer training?
• Online IT Training www.cns.ufl.edu/training
• Numerous software and programming language titles
  to choose from, and its FREE!
• Now featuring Microsoft Office 2007 Windows
  Vista Training.
• GatorLink account and Windows compatible computer
  are required.

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Application Assistance

• Application Support Center
• Hub 224 http//asc.helpdesk.ufl.edu
• A Subdivision of the UF Computing Help Desk
• Provide workspace and technical support to ALL
  students for the core desktop applications (MS
  Office, Adobe Products, etc.)
• Informational Seminars
• Assistance with your Thesis
• http//etd.helpdesk.ufl.edu

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Useful Websites

• myUFL my.ufl.edu and your colleges web site
• GatorLink www.gatorlink.ufl.edu
• UF Computing Help Desk helpdesk.ufl.edu
• Housing DHNet Network dhnet.ufl.edu
• UF Software CD www.circa.ufl.edu/cd-rom
• Computer Requirement www.circa.ufl.edu/computers
  
• Computer Labs labs.circa.ufl.edu
• IT Security Information infosec.ufl.edu/athome
• Office of Information Technology www.it.ufl.edu

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Getting Help

• Where do students go for help?
• UF Computing Help Desk
• Phone (352) 392 HELP (4357)
• Email helpdesk_at_ufl.edu
• Web http//helpdesk.ufl.edu
• In person
• HUB 132

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Questions?

• This presentation can be found at
  http//training.helpdesk.ufl.edu
• Need computing help?
• http//helpdesk.ufl.edu
• helpdesk_at_ufl.edu
• (352) 392-HELP (4357)

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Libraries at UF

• UF Digital CollectionsBaldwin Children's
  Literature Collection, Samuel Proctor Oral
  History Collections, Florida Photograph
  Collections, Aerial Photography Collection...
• Architecture and Fine Arts LibraryArt,
  Architecture, Building Construction, Interior
  Design, Urban Planning...
• Education LibraryCounselor Education,
  Educational Administration Policy, Educational
  Psychology, School of Teaching Learning,
  Special Education...
• Judaica Library (Isser and Rae Price Library of
  Judaica)Located in the Northwest corner of the
  first floor of Library West.
• Health Science Center LibraryDentistry, Health
  Professions, Medicine, Nursing, Pharmacy, and
  Veterinary Medicine
• Borland Health Sciences Library (Jacksonville)
• Veterinary Medicine Reading Room

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Libraries (Continued)

• Allen H. Neuharth Journalism and Communications
  LibraryJournalism, Mass Communications...
• Legal Information CenterLaw
• Library WestHumanities, Business, and Social
  Sciences
• Humanities Social Sciences [phone]
• Business(352) 273-2634
• Collection Management Department. [phone]

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Libraries (Continued)

• Marston Science Library
• Science Collections and Services Agriculture,
  Life Sciences, Engineering, Physical Sciences,
  Mathematics and Earth Sciences
• Government DocumentsState, Federal,
  International
• Map Imagery LibraryFirst floor of the Marston
  Science Library.
• Mead Library Located at P.K. Yonge Developmental
  Research School
• Music Library 231 Music Building (located
  immediately south of the Century Tower.

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Libraries (Continued)

• Smathers Library (East) Adjacent to Library West
  on the north edge of campus off University
  Avenue.
• Latin American Collection Fourth floor of
  Smathers Library
• Special Area Studies Collections Rare Books,
  Florida History, Baldwin Collection, Belknap
  Collection, Archives
• Digital Library CenterDigital Collections
• Bookstore First floor of Smathers Library
  adjacent to Library West
• http//www.uflib.ufl.edu/jgs/instruct.html

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Effective Presentations
A Necessary Evil
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Todays Topics

• Advantage of Visual Aids
• Basic Guidelines (Dos Donts)
• Choosing a Slide Design
• Tips for Good Design
• Handouts, etc.
• Delivering your Presentation

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Advantages of Visual Aids

• Visual aids make presentations
• Better.
• Clearer.
• Interesting.
• Easy to follow.
• Easy to comprehend.
• Organized.

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Advantages of Visual Aids

• Increases retention.
• Reinforces ideas presented.
• Easy presentation of data.
• Summarizes data by using charts.
• Highlights the main points.
• Keeps the speaker on track.

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Basic Guidelines

• Simplicity, clarity, and legibility
• 7 x 7 Rule
• No more than seven lines per slide.
• No more than seven words per line.
• Letters need to be seen from distance.
• Prevents clutter.
• Improves readability.

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This is what happens to a presentation if you do
not adhere to the 7 x 7 rule

• How many months or years is the software needed?
  If your software need has a short life span and
  the software will not be used after the need has
  end, then looking at a lease agreement is
  advised.
• Will you require the most current release
  (version) of the software when it is made
  available buy the vendor? If your answer is No,
  then lease perpetual pricing may be best. If your
  answer is Yes, then you will need to know what
  the maintenance cost (upgrade cost) of a
  perpetual licensing agreement will be in the
  future. Term of use will play a deciding factor.
  Come on, write all this down. We know you want
  to.
• What are the life spans of the lease and
  perpetual licensing agreements?
• What is the cost of a lease agreement and its
  renewal costs? What is the term of the lease
  agreement? Finished writing yet? Its busy
  work, isnt it.
• What is the cost of a perpetual agreement and its
  upgrade costs? What is the term of the Upgrade
  period (if any)? Write faster! The slides
  changing soon!
• What is your funding for the software? If you do
  not have enough funds to cove the initial
  purchase of a perpetual licensing agreement then
  a lease agreement may be the only option.
• Yipe! Isnt this just busy, busy, busy?! Are
  you still trying to write all this down?

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Basic Guidelines

• Consistency
• Speech and slides must match.
• A slide for each main point.
• Number your slides.
• Keep a consistent font, design, background.
• Use of the black screen (if available).

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Basic Guidelines - Continued

• Duration
• Only provide relevant information.
• Referencing
• Do not call unnecessary attention to visual aid.
• Reference a slide only when it is necessary.
• Referencing becomes repetitive.
• Referencing is annoying to the audience.

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Slides

• No more than three colors.
• No more than three type of fonts.
• Never use pictures of poor quality
• Dark background with light text is easier on the
  eyes.

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Slides

• No more than three colors.
• No more than three type of fonts.
• Never use pictures of poor quality
• Dark background with light text is easier on the
  eyes
• especially in a dark room.

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Slides - Continued

• Dont go overboard with transitions
• Animations should be used sparingly
• Dont use sound unless you need to
• Clip art should enhance, not distract.

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Slides - Continued

• Highlight the main points by underlining or
  boldfacing them.
• Use capital and lowercase letters.
• San Serif fonts are acceptable.
• Consider using a bulleted list.

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Tips for a Good Design

• The design must be
• Relevant
• Choose the right chart.
• Conceptually clear
• Concepts and definitions should be clearly stated.

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Tips for a Good Design

• The design must be
• Technically clear
• Informative title.
• Appropriate headings and labels.
• Enough white space to avoid visual clutter.

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Bad Graphic Design
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Better Graphic Design
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Bad Lettering
TIPS ON USING VISUAL AIDS
Better Lettering
Tips on Using Visual Aids
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Handouts

• Leave out jargon.
• Number the pages.
• Include your name.
• Include your contact information.
• Distribute them all at once.
• Have enough.

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Prepare your lesson plans in advance

• You can learn the material.
• Test the material.
• Consult/improve your weak areas.
• Allows you to prepare for questions.
• Allows you to prepare visual aids.
• Allows you to prepare assessment tools.

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Practice your lesson plans in advance

• Allows you to practice your timing.
• Allows you to test the logical flow.
• You become focused on key points.
• Practice in front of peers for feedback.
• Make corrections as needed.

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Visit the Presentation Room

• Examine the capability of the room.
• Practice speaking to determine volume.
• Become familiar with your environment.
• Lighting.
• Projection ability.
• Seating capacity.
• Internet connections.
• You can report problems in advance.

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Arrive 30 minutes early

• You can mentally focus.
• You can arrange visual aids
• Handouts.
• PowerPoint Presentation / Slide show.
• Diskettes / Exercise Files.
• Reduces anxiety.

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As participants arrive

• Greet participants if you have time
• Establishes confidence between the instructor and
  participants.
• Distribute handouts.
• Answer brief preliminary questions.

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Start On-Time

• Out of respect for those who arrived on-time.
• Your lecture time may be limited.
• Shows that youre organized.

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Once Youve Started

• Welcome the participants.
• Introduce yourself and your co-presenters.
• Allow audience to introduce themselves
• Only if the group is small (5-10 persons).
• Introduce the topic.
• State your objectives.

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During Your Presentation

• Give a 5 minute break for each hour.
• Allow time for questions throughout.
• Do not introduce material you havent rehearsed.
• Incorporate appropriate humor.
• Be aware of your timing.
• Remember eye contact / vocal projection.

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Ending Your Presentation

• Summarize the main points.
• Allow time for questions and answers.
• Provide a session evaluation form.
• Give participants a sense of what to do next.
• Provide a list of references.
• Provide your contact information.

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Closing Advice

• Use appropriate language.
• Avoid objectionable humor.
• Do a relaxation exercise before your
  presentation.
• Dont be overly critical of yourself.

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Thank you for viewing this presentation.
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Words Must be Readable