1122 Air Card Overview

1
1122 Air Card Overview

• Presented
• By
• DESC-K
• www.desc.dla.mil

2
Agenda

• What is the Air Card
• Split Billing
• Policies
• Air Cards available for use (Multi Service Card
  and DD 1896,Identaplate)
• Authorized Air Card Purchases
• Accountable Official
• Air Card Acceptance
• Air Card Use (Dollar value) FY04
• Location to find
• Non DoD Enrollment Form
• Form letter for State Point of Contacts to use
  (SPOC)
• Prices for fuel
• Contract Locations to purchase fuel
• Multi Service website

3
What is the Air Card

• AIR stands for Aviation Into-plane
  Reimbursement card
• State Local Drug Enforcement Agencies can get
  an Air Card for counter drug activities. When
  requesting a card and signing the Non DoD
  Enrollment Form, you are agreeing to the NoN DoD
  card holder agreement.
• Enables authorized users to buy pay for fuel
  and fuel related services as authorized, while
  conducting official government business. The air
  card may not be used for any other purpose.
• Used at commercial airports worldwide to pay for
  into-plane refueling
• The embossed card shows the aircraft tail,
  Agency, the AIR Card Contractor logo and AIR Card
  number
• Can be electronically swiped, mechanically
  imprinted, or hand-scribed onto a commercial
  delivery ticket or a DD1898 Into-Plane Sales Slip
• Current AIR Card contractor is Multi Service
  Corporation (MSC)
• Assigned to aircraft, not individual
• Split billing applies

4
Split Billing

• AIR Card Contractor -- Multi Service Corporation
  pays the supplier for any non-contract fuel and
  ramp or ground services received. DESC pays for
  all fuel purchases at actual price billed. DESC
  bills the end user at the standard price or
  non-contract price, depends on the location of
  fueling.
• Non-fuel items billed separately to home station
  payment office. Payment and validation of
  non-fuel purchases responsibility of the end
  user.
• You can view your non-contract fuel purchases in
  the Fuels Enterprise System (FES). Completed SF
  2875 is required to gain access to the system.
  Form available on our web site.

5
Policies

• OMB Circular (Draft), Improving the Management of
  Government Charge Card Programs
• DoD Directive (PBD 735) mandated Defense
  Logistics Agency (DLA) as single Integrated
  Materiel Manager (IMM) for DoD fuel. DESC
  Assigned Procurement Inventory Management
  Responsibility Defense Working Capital Fund
• DoD Directive 7400.aa (Draft), Department of
  Defense Charge Card Programs. Designated
  responsibility of Air/Sea/Fleet Card programs to
  DLA. DESC delegated as POC.
• DESC-DC-P-8, Government Fuel Card Program.
  Government Fuel Card Program Roles,
  Responsibilities and Accountable
• DESC General Order 04-06 dtd Jun 15, 2005,
  establishing our office
• DoD Charge Card Guidebook (Appendix E F) Jan 05
• DoD Directive 4140.25-M, Volume II, Chapter 16,
  DoD Management of Bulk Petroleum Products,
  Natural Gas, and Coal Acquisition and Tech
• DoD 7000.15 DoD Accountable Officials and
  Certifying Officers
• Applicable Component Level Policies
• Draft FAR/DFARS Case

6
Air Cards Availablefor Use
Aviation Fuel Card
DD1896 Identaplate Used only on Military
Installations
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Authorized Air CardPurchases

• Centrally Paid by DESC
• Aviation Fuel
• Flowage Fees
• Fuel Additives (FSII, SDA, CI)
• Billed to Home Unit Payment Office Authorized
  Ground Ramp Services
• Callout Fees, Landing Fees, Parking Fees, Ramp
  Fees
• Overtime Charges
• Rapid/Hot Refueling Fees
• Lubrication oils, both synthetic and petroleum
  based
• De-icing Services
• Aircraft housekeeping equipment services
  (electrical grounding hookup, stairs, etc)

8
Accountable OfficialResponsibilities

• Training on our web site
• AO is responsible for supporting the
  certification of payment vouchers and documents
  for the vendor payment for fuel purchases under
  the AIR Card program. DESC San Antonio TX, is
  the Certifying Officer for fuel purchases.
• I have read and understand my responsibilities
  and pecuniary liability as described in Chapter
  33, Volume 5, of the Department of Defense DoD
  Financial Management Regulation
• Accountable Official duties also for the AIR Card
  also include responsibility for certifying
  invoices for ancillary ground service invoices
  billed directly to your organization. AOs take
  on the role of the Certifying Officer when
  certifying for non fuel charges.
• Government Charge Card Disciplinary Guide for
  Civilian Employees
• http//www.desc.dla.mil/DCM/Files/chargecard4-03
  .pdf

9
Accountable OfficialResponsibilities

• An accountable official shall be notified by the
  issuance of a letter of
• designation which apprises the accountable
  official of his/her pecuniary liability for
  erroneous payments that result from the negligent
  performance of accountable official duties
• Accountable Officials are responsible for
  ensuring that a system of internal procedures and
  controls are in place for the portion of the
  charges they are reviewing. Process is in place
  to minimize the chance for erroneous payments
• Accountable Officials support the respective
  Certifying Officers with timely and accurate
  data, information, and/or service to ensure
  proper payments are executed
• Responsible for notifying the Certifying Official
  (San Antonio) of any status changes address,
  phone number or when there is going to be new
  Accountable Official

10
Air Card Acceptance

• Accepted at over 500 DESC Contract Locations
  Worldwide
• Standard payment tool at all DESC contract
  locations
• All DESC contract locations required to accept
  the Air card
• Accepted at approximately 6000 non DESC contract
  locations

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1122 ProgramAir Card Use

• Dollar Value FY04
• Contract Locations
• 5,863,790
• NoN-Contract Locations
• 297,973
• Number of participants in program
• 76
• States participating
• AL, AZ, CA, CO, DE, FL, GA, IL, IN,
• KS, KY, MD, NE, NV, NY, NC, OH,
• PA, SC, TX, WA, WI
• Number of cards issued
• 302

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Locations to find

• Non DoD Enrollment Form and State Point of
  Contact (SPOC) letter
• www.desc.dla.mil
• Click Fuel Card Program Management Office
• The enrollment form for the program is under
• Policies and Pertinent Documents
• Non DoD Enrollment form
• State Point of Contact letter (must be included
  with your enrollment form).
• By signing the enrollment form, your unit is
  agreeing to terms and conditions on the form
• Prices for Fuel
• http//www.desc.dla.mil/DCM/DCMPage.asp?LinkIDDES
  CCutomerService
• Scroll down to Standard Prices
• 'You can also get to this page from
  www.desc.dla.mil main page. '
• Doing Business with DESC'
• 'Product Pricing and Adjustments'
• Contract Locations
• www.desc.dla.mil
• Doing Business with DESC, Contract Information
• Contract Bulletins
• Current Into-Plane Bulletins are located on the
  Into-Plane Page

13
Locations to Find

• Defense Energy Support Center (DESC)
• www.desc.dla.mil
• Email aircard_at_dla.mil
• Multi Service
• https//www.airseacard.com/training/index.html
• support_at_aircard.com
• 866-308-3811
• The 1122 website provides your State Point of
  Contact (SPOC)
• http//www.dla.mil/j-3/leso/
• View non-contract fuel purchases in the Fuel
  Automated System Enterprise Sever (FES)
• You need to obtain a login/password for the
  system
• https//www.feshub.desc.dla.mil/eHub/rulesofbehavi
  or.htm?requestorhome.htm
• The following website will provide a view of
  Contract fuel purchases
• https//www.desc.dla.mil/
• Click on BSM Energy (Fuels Automated System)
• Reference tables
• Non-FES Transactions Into Plane