SARITA STAMPS AND REGISTRATION INFORMATION TECHNOLOGY BASED ADMINISTRATION

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SARITASTAMPS AND REGISTRATION INFORMATION
TECHNOLOGY BASED ADMINISTRATION

• PUBLIC- PRIVATE PARTICIPATION
• AN EXPERIENCE IN
• e-GOVERNANCE
• Govt . Of Maharashtra

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Outline

• Pre computerisation Scenario
• Objectives of computerisation
• C-DACs role
• Business process re engineering
• Public Private Partnership
• Current status
• Future

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Pre-Computerisation Scenario
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Pre-Computerisation Problems

• Dark, dingy offices
• Procedures standards not uniform
• Information not easily available
• Lack of transparency in valuation
• Discretion to keep documents pending for
• registration

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Contd

• Original document not returned within a
  reasonable time
• Manual system of copying/endorsing time
  energy intensive
• Document preservation space, deterioration
  retrieval costs
• Back office work substantial laborious
  error prone

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Objectives of Computerisation
a) Develop a simple, speedy reliable
registration process b) Build consistency in
the process c) Provide transparency in the
valuation of the properties. d) Automate all
the back office functions.
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C-DACs Role

• Turnkey Solution provider to GoM
• Application conceptualization , Design
  Development
• Pilot deployment fine tuning
• Vendor Management software
• Tech. Specifications for BOT Tender

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Contd

• Assistance to the IGR for vendor finalization.
• Guidelines for site preparation, appln.
  Installation
• Central Software maintenance and upkeep of
  SARITA appln. suite

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BPR-to bring in-Transparency, accountability by

• 1. Simplifying and demystifying the
  complicated process of registration.
• 2. Defining a Complete document, which can be
  registered as per law.
• 3. Accepting only complete documents.
• 4. Returning incomplete documents immediately
  giving reasons in writing.
  Contd...

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Contd.

• 5. Deciding time limits for every activity - the
  time norm for returning a document after
  registration and back office work fixed at 24
  hrs.
• 6. Remove all backlog.
• 7. Introducing input forms.
• 8. Introducing city-survey number-wise Ready
  Recknors, for a quick and transparent system of
  property valuation.
• Contd...

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Contd.

• 9. Introducing computer aided registration
  process with a comprehensive software which
  enabled.
• Auto valuation
• Auto scrutiny
• Auto check on support certificates
• Immediate Scan-archival.
• 10.Technological inputs to bring down the time
  required for registration to about 30 minutes
  (for a document with 2-4 parties and about 30
  pages)

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Computerisation Comprehensive software by C-DAC

• The software of the registration department was
  developed by C-DAC. software has been developed
  in 6 modules -
• 1. Registration module-
• Registration process
• Generation of receipt
• Generation of summary slip
• Generation of reports
• Contd...

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Computerisation Comprehensive software by C-DAC
Contd.

• 2. Valuation module-
• Calculates market value
• Generates valuation slip.
• 3. Scan Archival module-
• Scanning of registered documents
• Archiving of scanned document on CDs
• Retrieval of archived documents.
• 4. Networking module-
• Dial up network contd...

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Computerisation Comprehensive software by C-DAC

• 5. Website-
• Online valuation
• Members area
• 6. Search -
• Search of Index-II for past 12 years
• Time required has been reduced from 2 weeks to 2
  minutes.
• 7. Vendor Management System
• Invoice generation for BOT vendors
• Penalty generation

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Changed registration process
Auto technical scrutiny
presentation
Auto valuation scrutiny
Auto check on support documents
incomplete
complete
Return with a slip
fees (Based on Market Value) , admission,identifi
cation ,registration
Back office record Auto-generated
Scan archival
Document returned
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Time Required for Registration
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Implementation Traditional Route

• Government of Maharashtra to do
• the hardware procurement
• the deployment
• the maintenance
• the ground work to keep the system operational
  functional.

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Problems anticipated in Traditional Route

• 1. Capital Cost approximately Rs.20 crores to
  the Government.
• 2. Maintenance problem Lack of technically
  equipped staff within the set up.
• 3. Up-gradation problem It would have been
  difficult to keep pace with the fast changing
  technology. Contd ..

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Problems anticipated in Traditional Route
Contd...

• Attention diverted from core competency
• Inadequate supply of consumables
• 6. Department Resistance / sabotage
• Intra departmental resistance to the changes
  would lead to frequent breakdowns and ultimate
  collapse of the system.

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Private Participation

• 1. Build Operate Transfer (BOT) basis
• 2. Private partner to install, operate,
  maintain Hardware and to recover money through
  service fees charges for better quality public
  services.
• 3. Roles defined.
• 4. Approved by the cabinet on 21.07.2001

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Private Partner to

• Provide, install commission all the Hardware
  and peripherals required to meet the desired
  service standards.
• Furniture as per standard design and layout.
• Consumables as per requirement.
• Keep the set up at all locations functional.
• Install all requisite software at various
  locations necessary.

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In addition to provide staff for

• - Data entry
• - Scanning the Original Registered Document.

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Advantages-

• 1. No Capital Cost to Government
• 2. No Maintenance hassle.
• 3. 100 uptime ensured.
• 4. Staff devoted to core area.
• 5. Consumable requirement met effectively.
• Contd...

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Advantages- Contd.

• 6. In built financial incentive to vendor since
  payment is on per page basis.
• 7. In built financial disincentive by auto
  penalty if more than stipulated time is taken.

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Cosmetics

• Better Office look
• Beautification
• Seating Arrangement
• SR as team leader
• Amenities for people

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COSMETICS STANDARD OFFICE ARRANGEMENT
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Post Computerisation
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Current Status

• All 423 Sub registrar offices in the state of
  Maharashtra functional.
• More than one million documents registered
  statewide annually.
• Revenue collection for current year is 4000 crore
  .
• Process fee Rs.20 per page charged from the party
  approx Rs.12/- per page paid to BOT agency
• Payments of 45 crores made to BOT vendors
• Around 35 crore surplus with the department for
  upgradation and further computerisation

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Contd

• Maximum rate of stamp duty is reduced to 5
• Reduction Rationalisation of Stamp duty for
  Capital and Commodity market transactions.
• Payment of stamp duty by way of consolidation by
  insurance companies.
• The administrative setup in the Department was
  restructured
• Law graduates and qualified persons to be
  appointed as Sub-Registrars.

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contd

• Sale of Stamps by way of Electronic Franking
• First introduced in 1994
• Necessary amendments made in Bombay Stamp Act,
  1958
• Accordingly rules were framed for
• a. Franking by Proper Officer
• b. Franking by Institutions for self use
• i.e.Banks/ Insurance companies.

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contd

• Concept of stamp vending by way of franking
  introduced since March 2004
• Revised rules published in Oct 2004
• More than 110 licenses issued to various banks
  and financial institutions.
• Approx.70 revenue collection by way of franking

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Contd..

• Annual Schedule of Rates (ASR)
• Concept first introduced in 1988
• Area wise rates published as prima facie market
  value
• Determination of market value rules framed under
  Bombay Stamp Act in 1995
• Concept of survey numberwise valuation in the
  valuation zones introduced in 2001

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Contd

• Preparation of GIS based ASR proposed for urban
  areas.
• Under valuation of property curbed
• Revenue increased from 1800 crores to 4000 crores
  in a span of 4 years.

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FUTURE

• Proposed-Outsourcing
• Registration
• . leave license
• marriage
• mortgage
• hypothecation
  
• C-SAS
• Outsourcing of stamp sale through centralized
  server to ADCC.

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Contd.

• Purchase of stamp anywhere in the state. Number
  being machine specific location specific.
• Interaction of SR with CSAS enabling auto check
  of Stamp Duty.
• Introducing enquiry terminals at ADCC which will
  check exact valuation imprint proper stamp duty
  there by reducing adjudication.
• Anywhere registration within Maharashtra.

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C-SAS Architecture
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Integration of stamp Registration
ADCC
Data entry.
Connect to central server
Citizen
Generation of Unique No.
Payment
Imprint of No. 2 D Bar code
Out side
Registration
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What happens in Registration Office
Citizen with imprinted document
Scan 2d bar code Imprinted image
Connect to central server
Verification of data
Allows data capture To relevant fields
further date entry
Registration as per existing process
Ok
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Computerised Stamp Duty Administration System

• Security Independent of Printing Technology
• Central Data Repository
• Record every Stamp duty transactions
• Issuance of unique ID for each transaction
• Online verification
• No secured stationary
• Banking system as distribution channel
• Wide Availability and reliability
• Can be considered Secured

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Contd

• Front End Solutions
• Evidence of stamp duty payment.
• Security based on the strength of central system,
  and not on front end solution
• Unique ID for each transaction
• Integration possible with the central system

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Front End Solutions - Options

• Electronic Franking
• RFID Labels
• Digital Watermarking
• Utility Machines
• Hidden Image Technology

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Progress Stages

• EOI called for appointment of Central Agency
• Appointment of PMC to be done soon
• RFP to be finalised by PMC and IGR
• RFP to be issued to interested agencies
• Evaluation of technical and financial proposals
• Appointment of Central Agency
• Phased roll out throughout the State
• The process to be completed by end of this
  year.

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• THANK YOU