Cypress Creek Homeowners

1
Cypress Creek Homeowners

• Web/News Committee

2
Problem Definition

• Need better communication
• Events
• BOD meetings
• Billing information
• Rules and Procedures
• No feed back forum
• News group p2p chat
• Negative feeling in the communities
• Need to improve BOD confidence and reputation

3
Problem Definition Web Related

• Outdated
• Bottom of each page should include
• Date, web master, content contact
• Hard to find
• New URL?
• URL posted on all correspondence
• Search engines
• Content light
• 1MB-5MB size limitation
• Community pictures
• Core documentation not found
• Deed Restrictions
• Committees (all)
• Process/Requirements
• Request Forms (PDF format)
• Who to contact WITH phone numbers

4
Recommendations

• Completely redesign website
• Impress new start
• Theme Community Friendship
• Sub theme Communications
• Sections recommendations
• Main page to have a listing of the committees and
  short description with link to own section
• Committee page - Description of what they do.
  Mission charter
• Meeting minutes, Time and location, Meeting
  schedule, contacts and progress reports
• If on a Committee post email, phone and bios
• 2 sections dedicated to collections and fines
• Recommend single section to rules and procedures

5
Recommendations

• Neighborhood News Events section
• Should include positive messaging
• Should be dated by quarter
• Financial situations should be in another section
• Links to subgroups
• Calendar where people can post their neighborhood
  events like yard sales, Halloween gatherings,
  block parties or cook outs
• Single page
• House for Sale section
• Brief description, 1 image

6
Recommendations

• Alliance Section
• Clean up
• Email address
• Complaint and recommendation section to the BOD

7
Recommendations

• Divide and Concur
• Web manager responsible for entire site
• Team Lead responsible for a section
• New Sections
• Electronic voting or questionnaire on issues or
  topics
• Ie) for Q1 how would you rate your management
  company?
• News group like chat forum for the community
• Welcome section for new or prospective members to
  the community

8
Recommendations

• New Sections
• Photo Section
• Submit photos to be posted
• Event pictures etc
• Cedar Park Links
• City ordnances
• Police
• School Ratings
• Park schedules
• Local events schedule
• Welcome New Home Owners
• New page to welcome new home owners to our
  community

9
Actions and Assignments

• Matthew
• Web Master
• Community Photo section
• Jill and Terri
• News Letter
• Welcome Committee page
• Jill phone numbers for Cedar Park
• Terry
• Main page, message to the community
• Frank
• Alliance Section, fees, docs, rules (Terry to
  lead Frank assist)
• Neighborhood News and Events (Frank to lead, Jill
  and Terri to assist)
• Cedar Park links

10
Actions and Assignments

• Jill to work on Community signs
• Provide recommendation and cost to BOD by 4/21
  for the 4/23 BOD meeting
• Matt to provide DNS2Go redirection service costs
  to BOD by 4/21
• New URL to be (based on availability)
• CCHOA Cypress Creek Homeowners Association
• CCHO - Cypress Creek Homeowners
• CCC Cypress Creek Community
• Postings to occur via email submissions to Web
  Master
• Quarterly Web Site review, statistics and team
  meetings