Business plan of the Belgian Food Safety Agency

1
Business plan of the Belgian Food Safety Agency
Piet Vanthemsche CEO
2
The FASFC Food Agency is regrouping all the
different control and inspection organisms since
2000
Minister of Public Health
FASFC Federal Agency for the security
of the Food chain
FOD Public Health, Food Safety Environment
AUDIT INSPECTIONCONTROLS
PROCESS REGULATIONS CONTROL-PROGRAM
PRODUCT REGULATIONS
3
The FASFC consists of central services for
strategy, planning and support together with
executing regional entities
4
The FASFC follows a yearly cycle of risk
assessment, program development, execution and
reporting
5
The FASFC must respond to the expectations of
multiple stakeholders
6
In 2004 an internal analysis exercise together
with an external stakeholder questionnaire
resulted in a SWOT-analyis
7
The FASFC wants to add value in 5 areas that are
supported by the selected strategic objectives
8
These strategic objectives are translating the
business vision into reality

• From inspection to audit
• Implementing self assessment
• Attention towards education
• Communication
• Different approach for each segment
• Additional focus on small entreprises
• Quality Management
• Internal Quality Management system
• Certification
• Efficient risk assessment
• Expand role of Scientific Committee
• Better use of available databases
• Effective crisis management
• Anticipation, fast reaction and continuity in the
  services

9
The strategic objectives are translating the
business vision into reality continued

• Good collaboration with all other government
  authorities
• Collaboration protocols and SLAs
• Integration within European context
• Public Private Collaboration
• OCIs, DMOs and Labos
• Integrated systems and information management
• Process support through centrally validated data
• Efficient reporting
• Competent employees
• Expand training offering
• Align personal goals with company goals
• Renew financing mechanisms
• Levies and fees besides government budget

10
Our goal optimising Food chain checks
Suppliers of agriculture (feed industry, raw
materials, pesticides) Agriculture Food
industry Wholesale business Retail
Hotels, Restaurants, Pubs Transport
MiA-P (2)
MiA-A (2)
MIS
FASFC
GIFS
11
FASFC Business Plan and the core process

• Main objectives of the organisation are defined
  in an business plan approved by the federal
  governement
• Core process is integral part of the business
  plan
• Core process is defined and implemented within a
  BPR
• Others strategic objectives defined in the
  business plan eg
• Self checking
• From inspection to audits
• are in line with Core process
• .

12
The new core process of the FASFC
Plan
Plan
Act
Do
Check
Act
Check
Check
13
The future operating model is build as a Business
Component Model consisting of core and supporting
activities
Support Services
General Management
Control Follow up
Control Execution
Control Planning
Risk Assessment
Program Management
Labs Analysis
Direct
Control
Execute
Core activity
Executed for third party
Support activity
Executed with partners
14
The staff for 2005 is in line with the future
operating model (in total 1290 FTEs)
Support Services
General Management
Control Follow up
Control Execution
Control Planning
Risk Assessment
Program Management
Labs Analysis
42 level A 7 level B 25 level C 16 level D
Direct
Strategische planning voor budget, HR, ICT
Vastleggen van richtlijnen voor opvolging
Vastleggen Controle inspectie strategie
Vastleggen Labo Strategie kwaliteitsnormen
Relaties met stakeholders
Uitwerken controle-strategie
Vastleggen Partner Strategie
Uitwerken risico-strategie
162 FTEs
77 FTEs
34 FTEs
90 FTEs
231 FTEs
Subcontractors en Sectoren relatiebeheer
Ondersteunen Wetenschappelijk comite
Uitwerken Crisisstrategie
Opvolgen Wetgevend kader
52 level A 9 level B 11 level C 5 level D
43 level A 68 level B 17 level C 34 level D
64 level A 44 level B 56 level C 66 level D
Opvolgen en evaluatie van risicobeoordeling
Opvolging (sub)contractors
Contractor Performance Monitoring
Control
ControleProgramma evaluatie
Erkennen van Labos
Opstellen management-plannen
Opstellen Controle checklists
16.5 level A 6 level B 6 level C 5 level D
Uitvoeren Budget Controle
evaluatie van performantie van controles
HR Management
Relatiebeheer met (lokale) overheden
opzetten verbeterings-programmmas
Workforce Planning
Labo Planning prijsopvolging
CODA dierenziekten
Bepalen communicatie-strategie
696 FTEs
ICT service levels partner mgmt
Opzetten traceerbaarheid
Fraude-bestrijding
174 Staff 45 level A 6 level B 71 level C 52
level D
522 Techn 211 level A 247 level B 60 level C 4
level D
Uitvoering controles uit controle-programma
Afleveren erkenningen
Synthese evaluatie van controle-
analyseresultaten
Execute
Facturatie Inningen
Opstellen en beheer Communicatieprogrammas
Dispatching van monsters
Ontwerpen Controle Programma
Opmaak controle planning per sector/PCE
Afleveren certificaten
(BudgAnalyt) Boekhouding
Uitvoeren van labo analyses
Richtlijnen voor Controles
Uitvoering Controles op aanvraag -
verplicht - ten dienste
- grensposten
Crisis- en incidenten-management
Opmaken planning binnen PCE
Analyse input van de sectoren
Feedback naar bedrijven
Validatie van sectorgidsen
Organisatie ringtesten
Opleiding geven
Interne Audit Kwaliteitszorg
Opvolgen vaststellingen (non conformiteiten
wanbetalers, PVs)
Analyse van Europese berichten (RASFF)
Ondersteuning logistiek, juridisch, vertalen
Coordinatie en evaluatie van buitendiensten
Advies geven rond wetgeving
Uitvoeren van analyses voor derden
Uitvoeren controles voor derden
Preventie en bescherming op het werk
Opvolgingscontrole meldingsplicht klachten
Analyse van meldingen/klachten
Vereenvoudiging van wetgeving
ICT operationeel beheer
Controle op de werking van OCI
Laborapportering
Europese RAS opvolging
Vakbondsoverleg
Fondsenbeheer voor derden
Rapportering aan derden
Omzetten (EU) reglementering
controlerapportering
ACS-audits op aanvraag
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The projected control plan towards the future is
based on a number of assumptions

• Import- and exportcertificates are not influenced
  by the expansion of the EU
• Licences are delivered for an undetermined period
• Audits can be executed by private OCIs after
  approval of the sectorguide
• - Reduction for entreprises with a autocontrol
  system (ACS)
• Combined audits of ACS with private request for
  proposals
• Pace of implementation of ACS in entreprises is
  difficult to predict
• 10 of FASFC-controls require a follow up
  control

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100 of entreprises with validated
autocontrolsystem in 2008Evolution of the
control agents - summary table
11
107,1
23
37
17
Comparison 50 and 100 entresprises with
validated ACS Required number of control agents
in 2008
91
25
23
47
18
For the 2008 budget (not indexed) in the 100
validated ACS scenario income from heffingen
shift to retributies
Expenditure
Income projection new system

• Personeel
• Salaries and wages 55.914.400
• reimbursements 4.626.012
• Other expenses 511 101.233
• Operations
• Staff related expenses 7.574.320
• IT 5.217.229
• external vetenaries 22.649.529
• extern labs 12.989.520
• BSE expenses 20.900.000
• Other operations expenses 4.265.426
• Investments 4.027.282
• Total 138.264.950
• ACS validation 5.571.792
• TOTAL 143.836.742

• Retributions 42.317.750
• certifications 8.070.000
• approvals 23.781.000
• controls/inspections on reques
  pm
• non-conformities 1.968.750
• residues 2.648.000
• control rights 2.000.000
• BSE 3.850.000
• Fees 23.015.000
• controls/inspections from controlprogram
  6.015.000
• BSE 17.000.000
• other 4.432.200
• total own revenue 69.764.950
• Government dotation 66.500.000
• EU 2.000.000
• Total 138.264.950
• ACS validation 8.395.351

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The 2008 budget with the 50 validated ACS (not
indexed) shows a slower shift

Expenditure
Income projection new system

• Personeel
• Salaries and wages 62.489.519
• reimbursements 4.626.012
• Other expenses 511 101.233
• Operations
• Staff related operations 8.465.004
• IT 5.217.229
• External vetenaries 22.649.529
• external labs 12.989.520
• BSE expenses 20.900.000
• Other operations expenses 4.265.426
• Investerments 4.027.282
• Total 145.730.753
• ACS validation 2.676.950
• TOTAL 148.407.703

• Retributions 42.317.750
• certifications 8.070.000
• approvals 23.781.000
• controls/inspection on request pm
• non-conformities 1.968.750
• residues 2.648.000
• control rights 2.000.000
• BSE 3.850.000
• Fees 30.837.500
• controles/inspection from controlprogram 13.83
  7.500
• BSE 17.000.000
• other 4.075.503
• total own revenue 77.230.753
• Government dotation 66.500.000
• EU 2.000.000
• Total 145.730.753
• ACS validation 4.033.521

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Conclusions

• Belgian Food safety Agency has a medium term
  businessplan approved by the government
• The BP takes into account the efforts and self
  checking systems of the industry in the food
  chain
• Internal cyclus based on programming and planning
  tools
• Important values of the Belgian food safety
  agency
• Professionalism
• Integrity
• Transparancy
• Interdisciplinarity
• Participation