CIMS2: Results

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CIMS-2 Results Improvement for Students with
Disabilities A Presentation for the Michigan
Association of Public School Academies

• November 4, 2008Cobo Hall, Detroit

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What are CIMS and CIMS-2?

• CIMS is short for Continuous Improvement and
  Monitoring System.
• CIMS-2 is the revised system used by Michigans
  Office of Special Education and Early
  Intervention Services to help localsall public
  school academies and traditional public
  schoolsmonitor and analyze data and correct and
  improve areas of poor performance.
• CIMS-2 will help locals put special education
  monitoring activities into context (why do we do
  this), define a schedule (calendar of
  activities), and establish a system of
  improvement (processes and tasks).

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Why do we do CIMS-2?

• IDEA Section 300.600 requires the state to
  monitor and annually report on the performance of
  its locals on each State Performance Plan (SPP)
  indicator and other priority areas.
• CIMS-2 will help the state and locals keep track
  of the tasks and activities required by IDEA.

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Why are we redesigning CIMS?

• The State Performance Plan was adopted after the
  original CIMS was designed
• After the original rollout, several possible
  improvements to CIMS were identified
• Locals need monitoring data in one place!
• Self-assessment is not an effective way to
  measure compliance.
• CIMS workload should be based on the need for
  improvement, not the same workload for all
  districts and schools.
• Locals need guidance on what correction and
  improvement means to MDE.
• Calendar should align with other improvement
  activities like School Improvement Frameworks.

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CIMS-2 Highlights

• CIMS will be an annual activity. Every local will
  complete CIMS-2, every year.
• Emphasis on data analysis, not data collection
• New calendar

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Every Local Every Year

• In CIMS-2 every local will complete the process
  every year. There will be no more cohorts for
  CIMS-2.
• Local review and analysis process (RAP) teams
  will convene each year to review data.
• Corrective action plans will be drafted,
  activities completed, and plans closed within the
  Annual Performance Report (APR) year.

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Data Analysis vs. Data Collection

• Process begins when locals receive a strand
  report from MDE rating their compliance and
  results on state performance plan (SPP)
  indicators.
• RAP teams analyze data and gain an understanding
  of strengths/weaknesses, including the underlying
  cause of a problem.
• Locals focus improvement activities on areas of
  concern as opposed to previous one-size-fits-all
  workbook/activities.

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New Calendar

• February-to-February calendar
• Strand reports issued in spring
• Corrective action plans (CAPs) due in early
  summer
• Progress reports due in fall
• CAPs closed in winter

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The CIMS-2 Calendar

• February 1 MDE submits APR
• Early Spring Locals form RAP teams
• April 15 Locals receive strand report
• April 15June 15 Locals write and submit CAPs
• June 15August 1 MDE reviews, accepts/rejects
  CAPs, and schedules monitoring activities
• October 1 CAP progress reports due
• December 1 CAPs due to MDE
• December 2January 15 MDE verifies/closes CAPs
• February 1 Process begins again

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Fast Answers to Burning Questions

• Q. What should we be doing this fall in CIMS-2?
• A. There is no need to convene a local team at
  this time. If you have outstanding improvement
  plan progress reports from CIMS Cohorts Year 2
  3, they need to be submitted and all areas of
  noncompliance corrected by 1/31/08.

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Fast Answers to Burning Questions (cont.)

• Q. What will be expected of service areas in
  CIMS-2?
• A. The CIMS-2 process will start with the
  submission of the APR in February. Service areas
  will convene their local RAP teams to conduct
  activities and produce CAPs based on their
  indicator data.
• Using 2008 determinations data, most PSAs will
  have to complete very few activities in CIMS-2.

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Fast Answers to Burning Questions (cont.)

• Q. What is the role of the RAP team in CIMS-2?
• A. The RAP team will replace the SPSR team from
  the previous CIMS.
• RAP teams will convene to look at local data.
• RAP teams may conduct activities like child
  record reviews to gain a better understanding of
  an area of concern. In CIMS-2 these activities
  will be used for discovery and analysis instead
  of universal data collection.

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Fast Answers to Burning Questions (cont.)

• Q. What is the difference between CIMS-2 and
  determinations?
• A. CIMS-2 is a comprehensive look at all
  monitoring-related data on a recurring, annual
  basis. Determinations uses only a subset of
  indicators for a single, point-in-time report.

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Fast Answers to Burning Questions (cont.)

• Q. When will I hear more about CIMS-2?
• A. We are scheduling information sessions around
  the state for the months of November and
  December. These sessions are designed to help you
  understand why we do CIMS.
• A. In mid-winter we will conduct a series of
  how-to-do CIMS trainings to give you specific
  information on how to convene teams, log in to
  the workbook, and conduct improvement planning
  activities.

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For More Information

• Training.cimsmichigan.org
• or
• Teresita Long, Coordinator of Monitoring
• longt1_at_michigan.gov