EventCal

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EventCal

• Gannons Interactive Calendar of Events

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What will you Learn today?

• What is EventCal?
• What events should be put on EventCal?
• Who is responsible for maintaining EventCal?
• Gannon Events?
• Non-Gannon Events?
• How to post events in EventCal
• What happens next?

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What is EventCal?

• EventCal is THE Calendar of Events for Gannon
  University
• On-Line, Web-Based
• New Programming - Alumni Community Calendar
• Used by anyone viewing our website
• Comprehensive
• ALL Gannon-Sponsored Events
• ALL non-Gannon Events held on-campus

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What events should be put on EventCal?

• Events that have a widespread appeal to the
  Gannon Community
• Events of interest to the majority of students,
  faculty or staff
• Closed meetings or events open to very few
  people, should NOT be on EventCal
• No hard-and-fast rule use your discretion

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Who is responsible for posting Gannon-sponsored
Events?

• Presidents Staff has determined that the area
  sponsoring an event is to ensure that the event
  is entered and kept up-to-date on EventCal
• A representative from each area would be able to
  update events.
• Congratulations! You have been selected!

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Who is Responsible for posting non-Gannon Events?

• Communications
• Individuals responsible for reserving rooms are
  to notify them
• Why?
• Ensures that EventCal will contain all events
• Gannon community needs to be aware of all events
  held on-campus
• To be able to inform visitors (e.g., Where is the
  XYZ conference being held?)
• To allow Gannon community members to participate
  in and support on-campus events

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How do I post Events?

• http//www.gannonalumni.org/privateroot/admin_cale
  ndar.htm a link will be added to the EventCal
  maintenance menu
• Enter your special Username and Password
• Walk through the main options
• Add Events
• Edit/Delete Events
• Ask questions at any time
• Enter sample events (Edit, Delete, Verify)

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Event Posting Tips

• Group Determine which Calendar this event
  should be posted to
• Admissions/New Student Events - all events for
  prospective students and applicants to the
  university.
• Alumni Events - all events planned specifically
  for Alumni whether by the Alumni Office or
  another department on campus.
• Athletic - all athletic events to include men's
  and women's sporting events.
• Academic and Cultural Experiences - all
  activities with an educational or cultural focus.
• Student Activities - all activities planned
  specifically for the student body.
• Gannon Community - all events/activities planned
  specifically for the Gannon Community at large to
  include any combination of the following
  faculty/staff/administration/students.
• Spiritual Development - all religious or
  community-service oriented activities.
• Non-Gannon Event - any events held on campus by
  an external group.
• Help!! ? in the upper-right hand corner lists
  tips and technical support contacts
• Required, Optional

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Event Posting Tips

• Event Name Be brief, but descriptive
• Event Image Not used at this time
• Date and Time shown on calendar Click Default
  (e.g., Tuesday Jan 1, 2002 at 100 AM) change
  as desired. Recommend adding end time.
• Location Building abbreviation and room number
  (E.G., Z 104)
• Description Enter a detailed description of
  the event.
• Restrictions Enter only if an event is limited
  to certain members of the community or if there
  is a cost for the event
• Contact Include the name, telephone number and
  email address of the individual sponsoring the
  event
• Required, Optional

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Event Posting Tips

• CHECK SPELLING!! There is no built-in
  spell-checker so be extra careful!
• VERIFY!! Always view the event details before
  you are finished.
• To Copy an Event
• After adding an event, click the BACK button on
  your browser, change the information (E.G., date
  for reoccurring events) and Click Submit
• Youll save time by entering all occurrences of
  an event at once
• Edit/Delete Events
• Click the down-arrow and highlight the event you
  would like to edit, then click Edit Event
• Edit - Make desired changes and Click Submit
• Delete Select the Delete checkbox and Click
  Submit

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What Happens Next?

• Next Week
• Communicate to Individuals that sponsor events,
  they must keep you in the loop
• Enter ALL events for September-October
• Even those already posted on OLD EventCal
• Dr. Garibaldi to communicate importance of
  EventCal to Gannon Community
• On-Going
• Enter events At Least three months in advance
• Ensure all events in division are on EventCal

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Would you like to add anything?

• Questions or Comments??
• Send Email to eventcal_at_gannon.edu
• EventCal - http//www.gannon.edu/eventcal
• Thank You!