How to keep a tenant’s personal information safe

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How to Keep a Tenants Personal Information Safe
2
Use an Online Screening Service

• They can provide basic or comprehensive reports
  to ensure that a tenant can pay rent
• Keeps their personal information safe and secure
  without the hassle of paper applications

3
Tenant Responsibility

• The tenant inputs their personal information and
  submits it for checking
• Tenant doesnt have to write it all down and
  worry about the paper application being seen or
  lost

4
Communication with Tenants

• When communication via mail or electronically,
  include as little sensitive information as
  possible
• Put outgoing mail directly into secure collection
  boxes

5
Social Security Numbers

• Do not list SSN unless it is absolutely essential
• Keep documents with SSN secure and out of sight

6
Employees

• Make wise hiring decisions to prevent employee
  theft or leaks
• Limit the number of employees who have access to
  tenants personal information

7
Computer Protection

• Keep electronic devices safe by password
  protecting all files
• Use up-to-date virus protection software

8
Releasing Information

• Personal information should be released only to
  those authorized by the individual
• Never release information via phone, mail, or
  electronically unless receivers identity has
  been confirmed

9
Proper Disposal

• Identity thieves target trash
• Shred any paperwork that contains personal
  information when discarding

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For More Information Visit

• www.houserie.com
• Simplify your tenant screening process. Fast and
  Easy.
• Call us at 1-800-765-6994