Admin

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CAREER RESEARCH PROJECT CHECKLIST

• NAME BB
• OCCUPATION EXECUTIVE
• ADMINISTRATIVE
• ASSISTANT

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ALTERNATIVE JOB TITLES

• Administrative Assistants go by a number of
  other job
• titles. They have similar duties, but those
  duties vary
• from organization to organization.
• OFFICE MANAGER
• PERSONAL ASSISTANT
• EXECUTIVE ASSISTANT
• EXECUTIVE SECRETARY
• SECRETARY
• PROJECTS COORDINATOR

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Executive Administrative Assistant

• Job Requirements-
• Education to college level minimum Secretarial
• Secretarial Diploma
• Strong PC skills i.e Word, Excel, MS Outlook
• Good Business Writing Skills, Basic Accounting,
• Business Methods, ability to produce
  Powerpoint
• presentations, reports, documents
• Able to operate common office equipment
• Minimum 5 years Experience

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DUTIES OF JOB

• Answer the telephone, screen visitors to control
  interruptions.
• Compose letters, memorandums and reports.
• Prioritize appointments, schedule meetings,
  coordinate conferences and special functions.
• Liaise with senior managers and provide
  administrative support.
• Assist in preparing annual budget, monitor budget
  and ensure that expenses are met within the
  budget allocated.

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DUTIES OF JOB (Contd)

• Organizing the office, ordering office supplies,
  managing customers, and running the office
  smoothly.
• Consolidate reports received, check and compare
  with previous reports or data for any significant
  changes, errors or omissions.
• Perform and coordinate the administrative
  activities of the office, retrieving and
  integrating the data and dissemination of the
  information to the employees and clients.
• Must have good communication and negotiation
  skills, when speaking to and handling clients,
  vendors and other employees. Should be able to
  manage the stocks and other data stores

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• SALARY RANGE
• Entry level starts at 30,000 and goes up to
  63,000 per year.
• Benefits include paid vacation, dental and
• Medical coverage, and pension plan
• contributions.
• . According to the Bureau of Labor Statistics
  (BLS) the median hourly pay for executive
  assistants in 2010 was 20.92, or 45,520 a year.
• Source www.payscale/search/CA

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CAREER PATH
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Future Outlook

• Administrative Assistants are multifaceted
  collaborators to teams, managers and executives.
• The job outlook for this field is changing and
  growing rapidly in terms of technology and
  demographics.
• Above average employment growth will be seen in
  the healthcare and social assistance industry.
  Executive secretaries/assistants are expected to
  grow 12 percent in the next ten years according
  to the Bureau of labor Statistics (BLS).

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Associations, Memberships, Societies Industry
Websites

• MEMBERS-AT-LARGE
• What are MALS (MEMBERS AT LARGE)?
• MALS are an integral group of members with the
  Association of Administrative Assistants.
• Benefits to MALS
• In addition to the many benefits enjoyed by
  Members, all Association members are recipients
  of a subscription to Executive Secretary magazine
  (6 publications yearly) as a perk of membership.

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COMPANIES THAT HIRE FOR THIS POSITION

• Deloitte Audit, Tax and Financial Advisory
• TD Bank Group An American bank
• Scotiabank Commercial bank
• Connor, Clark Lunn Financial Group
• Investment bankers
• CIBC A financial institution
• Menkes Development Ltd Home builders
• Campbell Company of Canada Producers of quality
  food

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SUMMARY

• My top qualification for this job is my
  Secretarial Diploma, wealth of experience and
  education.
• On the training side, I would need to practice
  Excel as I am not well-versed in spreadsheets.
  I will need to learn new soft skills that is
  required at a Canadian workplace.
• To reach my goal, I should focus continuously on
  improving my communication skills, join a job
  search forum, conduct an extensive labour market
  survey specific to my skills and network.