Project System Module Online Training

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Projects System Module Online training
Contact address India 91-9052666559,040-699900
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info_at_magnifictraining.com Website
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Project Identification

• WHAT IS A PROJECT ?
• Projects are tasks with special characteristics.
• They are generally complex, unique, involve
  high degree of risk.
• They have precise goals which are agreed as per
  Contract.
• They are limited in duration and are cost and
  capacity intensive.
• They are subject to definite set of quality
  requirements.
• They are mostly of strategic importance for
  Client executing them.
• PROJECTS IN MCGM PERSPECTIVE
• Construction Works (Buildings / Bridges /
  Drainage System, etc).
• One time Repair works.
• Construction of Trenches.
• Treatment of Ward level Departmental Projects
  is different in MCGM SAP Process.

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Dept. Level Projects

• DEPARTMENTAL PROJECT
• Project Criteria
• BOQ
• MEASUREMENT BOOK
• RUNNING BILLS
• VALUE DURING PROJECT IS ACCOUNTED AS CWIP
  (CAPITAL WORK IN PROGRESS)

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Ward Hospital Projects

• WARD ?
• NORMALLY ONLY CWC CONTRACTS
• TRENCHING WO
• HOSPITALS ?
• CWC CONTRACTS
• LARGE SUPPLY
• INSTALLATION PROJECTS

EXCEPTIONS PURE PROCUREMENT OF STOCK OR ASSET
--------- PURE MAINTENANCE WORK OR AMC (HIRING OF
VEHICLES, REPAIR OF ACs) SMALL REPAIR WORKS
PATTY WORKS OF HOSPITAL

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Project System Process
Project Structuring
Block Estimate
Detail Estimate
Project Budgeting
Work Order Process
Executed work details
Service Entry sheet
Payment Certification
Payment Processing
Period-End Process
Notification Process
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Project Structuring

• IDENTIFICATION OF PROJECT
• CREATION OF PROJECT
• IDENTIFICATION OF PROJECT DEFN.
• (THE NEXT AVAILABLE NO.)
• PROJECT DESCRIPTION
• TYPE OF PROJECT
• CAPITAL PROJECT
• MAINTENANCE PROJECT
• BUSINESS AREA
• START DATE
• LONG TEXT

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Project Coding

• PROJECT NUMBERING
• THE 1ST 3 LETTERS IDENTIFIES THE RESPECTIVE
  DEPT.S AND WARDS.
• THE NEXT 2 LETTERS ARE FOR THE SPECIFIC FISCAL
  YEARS
• THE LAST 3 LETTERS ARE THE SERIAL NUMBER OF
  THE PROJECT
• BUSINESS AREA
• BUSINESS AREA SHOULD BE 2001, 2002, 2003, 1000,
  5000
• IF BUSINESS AREA IS CUTTING ACROSS DIFFERENT
  ZONES ---1000
• IF OUTSIDE CITY LIMIT-----------------------------
  ------------------------------5000
• FOR WARD LEVEL THERE ARE RESPECTIVE BUSINESS AREAS

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Project Coding Mask
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Project coding
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Project Builder
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Project Creation
Nomenclature
Project Description
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Proposed Project Definition
Next Available No. in Series
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Project Profile
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Basic Data for Project
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Project Creation.

• Project Structuring WBS Elements
• The project is structured with multiple wbs
  elements at 2nd Level if
• If the value of the project is more than Rs. 100
  Cr,
• If sections of the projects are using different
  rebate percentages/charges.
• If sections of the projects are using different
  budget allocations.

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Accessing the Project
Put no. of required project
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Creation Of WBS Elements
Click on WBS Element Overview
Level 1 WBS
Level 2 WBS
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WBSe Parameters
G/L A/C, FA F
Cost center
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Project Estimation
Block Estimate
Detail Estimate

• Carrying out Block Estimate
• Carrying out Detail Estimate per WBS element
  with Schedule items with measurement details

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Project Estimation
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Project Estimation..
GREY AREA
Summary
Detail of activity
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Claim_Notification Process
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Notification Process
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Notification Process..
Details date , Time the concerned person.
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Document Mgmt. System
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DMS- In Project / WBS
Document
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DMS-In Notification
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Notification Process Business Workplace
Business Workplace
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Business Workplace for Claim
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Business Workplace for Claim..
Double Click to open
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Business Workplace Inbox..
Save after giving comments
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Business Workplace Forwarding
Login ID
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Notification Process
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EstimationDeviation
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EstimationDeviation..
Quantity yet to get updated
Approval Still Pending
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Business Workplace Inbox
Details of Deviation
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Estimation after Approval
Notification No. after approval
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Project Budgeting

• Allocate Overall and Annual Budget for the
  Project
• Check the fund, fund center and functional area
  for the Project WBS elements
• Release the budget
• Release the WBS elements

Project Budgeting
THE BUDGET WILL BE ALLOCATED BY THE
EE ------------------IN DEPT LEVEL AE-------------
------IN THE WARD LEVEL
THE BUDGET WILL BE RELEASED BY THE ACCOUNTS
OFFICER
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Budget Allocation

• Basis for Allocation
• Budget Allocation is determined based on
  Following
• Estimated Value of the Project
• Contractors rebate (if applicable),
• Water / Sewerage Ch/ Supervision Charges, etc.,
• Contingencies (if applicable).
• Budget for the respective Project will be booked
  in the Liability Register which shows outstanding
  liability.

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Budget Allocation.. CJ30
Budgeted Amount to be Released
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Budget Allocation.. CJ30
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Liability Register ZPS_LBR
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Liability Register..
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Work Order Structure

• WO STRUCTURES
• AS MANY ITEMS ARE REQUIRED AS THERE ARE WBS
  ELEMENTS
• QUANTITY ---- UNPAID,
• EXT.SER.NO.------PAID UP TO 31ST MARCH
• IF COMPLETE PAID QTY.------- PUT 0.001 IN
  QUANTITY COLUMN.

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Work Order Structure..

• T CODE----ME21N
• TYPE------- PROJECT WORK ORDER(ZTPS)
• PUT VENDOR CODE
• ACCOUNTING ASSIGNMENT-------P
• ITEM CATEGORY -------------------D
• SHORT TEXT -----------------------WBS ELEMENT
• MATERIAL CODE -------------------PROJECT WORK
• PLANT
• STORAGE LOCATION---------------0001
• PURCHASING ORGANISATION-----MCGM
• PURCHASE GROUP

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Work Order Structure..ME21n
G/L A/C
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Variation In Work Order

• Project Work Orders
• IF THERE ARE MORE THAN 1 WBS THE work order
  SHOULD HAVE AS MANY HEADER ITEMS AS WBS ELEMENTS
  , UNDER WHICH SERVICES ARE SPECIFIED.
• This is to ensure that payment certificates
  are created properly ----as rebates / additional
  charges etc. Would be different for different
  WBSe elements.
• FOR RELATED ADDITIONAL WO AS ARBITATION FEES,
  CONSULTATION FEES-----?
• A SEPARATE WBS ELEMENT IS TO BE CREATED
• WO --- WITH ACCOUNT ASSIGNED AS (P) WITH NO ITEM
  CATEGORY AS (D)
• FOR LS CONTRACT -------------------------?
• WO --- WITH ACCOUNT ASSIGNED AS (P) WITH NO ITEM
  CATEGORY AS (D)

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Consultancy PO .. ME21n
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PO Release .. ME29n
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Work Order Printout.. ZPSWORD
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Project Execution.. ZPSPRO

• PHYSICAL PROGRESS
• Enter date wise executed Quantities for various
  Activities.
• You can enter executed quantities for the
  Activity for duration (from / to) also.
• You can maintain text description for the entered
  executed quantity.
• Once the executed quantities are saved it cannot
  be deleted

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Project Execution..ZPSPRO
Executed Quantity
Details of Execution
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Payment Certification
Service Entry Sheet..ML81n
Service Selection
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Service Entry Sheet..ML81n
Services Selected
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Release- Service Entry Sheet

• T CODE----ML81N
• THE SERVICE ENTRY SHEET WILL BE REALEASED BY THE
  HIGHER AUTHORITY
• THE SERVICE ENTRY SHEET WILL BE RELEASED ONLY
  AFTER THERE IS SUFFICIENT BUDGET AVAILABLE IN
  BUDCON FOR THE GIVEN COMBINATION.

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Release of Service Entry Sheet
Release Flag
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Payment Certificate

• T CODE----ZPSCERT
• DEDUCTIONS
• ADDITIONS
• OTHER PROJECT COST
• PRICE ESCLATION

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Payment Certificate..ZPSCERT
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Payment Certificate..ZPSCERT

• Deductions
• WCT
• TDS
• PENALTY
• RECOVERY
• ADHOC RECOVERY
• DEFERRED PAYMENT
• DIFFERENCE IN TAXES
• LIQUIDATED DAMAGES

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Payment Certificate..ZPSCERT

• ADDITIONS
• SERVICE TAX
• EXCISE DUTY TAXES
• TDS ON MOBILISATION ADVANCE RECOVERY
• WITHHELD AMOUNT TO BE RELEASSED
• OTHER PROJECT COST
• SUPERVISION CHAGES
• WATER TAXES
• SEW. CHARGES
• ESCLATION
• PRICE
• LABOUR CHARGES

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Payment Certificate..ZPSCERT
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Goods Receipt_MIGO
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Payment Processing- MIRO
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MIRO
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MIRO
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Reports on Work

• BOQ Details ...PZSBOQ

• Project Structure..CN41

• PO History.. ME2J

• Change History..ME2J

• Budcon ..

• Budcon report

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Reports on Work

• Total WO value on GL basis.. ME2J

• Service Entry Sheet Ward Wise

• Status Service Entry Sheet.. ML84

• Status of WBS till date

• Project Score Card

• Project Cockpit

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Project Cockpit
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Project Score Card
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REPORTS- VENDOR PO VALUE
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Project Structure
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Reports-PO Release status
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PO-Released.. ME80FN
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