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Agenda

• Overview General / Structural / Context 
  Authorisation Check
• How to reduce the number of roles
• Avoid these pitfalls
• How to approach a redesign

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Overview
General auth.
Struct. auth.
What? e.g. PA30, IT 2001 - 2007
OM structure
Context-dep.
Where? e.g. all P from personnel area, all O, S,
C, E
Training catalogue
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Example context-dependent auth.
Glenn is also a leader of his team and may read
master data.
Glenn is responsible for time management. He may
maintain time data for a special unit.
User
Structural profileTime manager
Structural profileMy team
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Overlapping of authorisation
Maintain time dataRead master data
A special org unit His own team
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Solution context-dependent auth.
Glenn is responsible for time mgmt. He may
maintain time data for a special unit.
Glenn is also a leader of his team and may read
master data.
context
context
Structural profile Time manager
Structural profile own team
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Context-dependent authorisation
2 roles and 2 profiles together lead to a mix of
objects and authorisations
Context-dependent authorisationcan assign a
profile to a special role
e.g. P_ORGINCON
No more mix. Everybody can only do what he is
supposed to do.
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Agenda

• Overview General / Structural / Context 
  Authorisation Check
• How to reduce the number of roles
• Avoid these pitfalls
• How to approach a redesign

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Why do we have so many roles?
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Possible solutions

• Implement structural authorisation with dynamic
  start object
• Stay with general authorisation but
• use object P_NNNNN
• use custom object BAdI
• Reduce maintenance effort using reference roles

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N structural profiles - 1 for each location
Responsible for your own location
Responsible for 2 locations
.. .
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How to create dynamic profiles
Standard function module RH_GET_ORG_ASSIGNMENT dyn
amically identifies the assigned org unit.
Org unit
Belongs to
Position
Holder
ORGASS
IT 0105
Person
User
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Get more out of dynamic profiles
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Dynamic but different start object I
1. Create custom relationship between position
and other org unit
Org Unit A
Org Unit B
Custom relationship ZIP
Position
Position
Person
Person
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Dynamic but different start object II
2. Copy evaluation path ORGASS and replace your
own relationship
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Dynamic but different start object III
2. Copy function module and replace your own
evaluation path
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Tip for enhanced use

• If the access to persons cant be determined from
  org structure you can also develop a custom
  function module that may identify relevant
  persons by
• user parameter
• master data
• customizing
• In this case evaluation path and start object
  remain empty.

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How to reduce number of roles

• Dynamic start object
• Dynamic in general auhorization through custom
  object or P_NNNNN or BAdI
• Reference role

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P_NNNNN
You need access to all persons of your own cost
center. Standard authorisations dont provide
cost center. Using the organisational key leads
to 1 role for each user.
You may also use P_NNNNN with additional
coding.
all fields of infotype1 (incl. custom fields)
1 role for all users
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Additional coding for P_NNNNN

• The report RPUACG00 generates coding in program
  MPPAUTZZ
• Here you can add your own coding.
• Note! After every regeneration the custom code
  gets lost.

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How to decrease amount of roles

• Dynamic start object
• Dynamic in general auhorization through custom
  object or P_NNNNN or BAdI
• Reference role

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Concept of reference roles
Derived Role
Personnel Area 1000
Reference Role
Derived Role
Personnel Area
Personnel Area 2000
Derived Role
Inheritance of all authorisations except for the
organisational levels
Personnel Area 3000
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