Accounting Outsourcing Companies (1)

1
www.indianmuneem.com
Accounting Outsourcing Companies BOOK KEEPING
ACCOUNTING OUTSOURCING PROPOSAL www.indianmuneem
.com Registered office SCO 35, Second Floor,
Sector -26, Chandigarh 160 019 Tel-
91-172-2790366, 2790075, Fax-91-172-2790260,
Mobile-09814011278 E-mail raman_at_ramanaggarwal.com
, Website www.indianmuneem.com
2
CONTENTS
S. NO
CONTENT
PAGE
1.
Vision Mission
3
2.
Approach
4
3.
Scope of Services
5
4.
Proposed Engagement Model
6-7
5.
Fee/ Billing Rate Chart
8
6.
Process Flow Chart
9
7.
Transport Of Information
10
8.
Project Meetings
11
9.
Reporting
12
10.
Complaints Handling
13
11.
Quality Practices
14
12.
Data Security Practice
15
13.
Key Benefits Of Outsourcing
16
14.
View of Our Upcoming Facilities
17
www.indianmuneem.com
3
VISION MISSION
VISION
To Transform Outsourcing Services
MISSION
To deliver long term benefits and measurable
value to our customers by leveraging our
Tenets of quality and innovation Best People
Talent Self sustaining processes
framework Cutting edge technology Domain
knowledge expertise Highest Level of Security
Confidentiality Measures
www.indianmuneem.com
4
APPROACH
Cost reduction through enhancement of
productivity, innovation, cutting edge
technology and best practices Hire best talents
from ACCOUNTING industry and its development
through continuous education and training
program Highest standard of quality to ensure
defect free services Enhancement of total
performance through ongoing technology
transformation, process re-engineering and
continuous improvement Flexible and transparent
delivery and engagement model Enhancing security,
privacy and confidentiality Robust
governance Risk mitigation through robust risk
management framework
process
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5
SCOPE OF SERVICES
1)
Weekly/bio/monthly Book Keeping Services
2)
Bank Reconciliations
3)
GST/VAT
4)
Trial Balances
5)
Financial statements
For more services, you can visit our website
www.indianmuneem.com
www.indianmuneem.com
6
PROPOSED ENGAGEMENT MODEL
(A)
HOURLY BASED METHOD Under this method, we charge
as per number of hours spent on the project.
(B)
FULL TIME EQUIVALENT (FTE)/STAFFING BASED METHOD
FULL TIME EQUIVALENT (FTE) It is an engagement
model whereby we deploy the equivalent number
of legal experts as the client would
have/had in his country to suit the project needs
of the client company/firm. We charge the client
on the basis of number of people deployed for
that particular client.
ADVANTAGES
A dedicated team of resources (Attorney /
Paralegal) and the infrastructure.
FTE Business Model is your Virtual Legal
Department in offshore jurisdiction.
High Flexibility FTE provides you with high
flexibility wherein you can choose work task for
your dedicated recourse and can follow a
development cycle customized to your business
project.
Lowest Possible Cost The cost is
pre-determined giving you project
budget predictability and allows close watch.
High Project Monitoring With FTE the client
involvement is high with day-to-day monitoring of
the resource. This allows putting benchmarks and
easy follow-up.
IT Chimes Team and Infrastructure With FTE our
client enjoy our expert team consultancy, project
manager?s services and our state of the art IT
infrastructure at 1/3rd of the cost in comparison
to on-site services.
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7
COST SAVING
COST CALCULATOR FOR BOOK KEEPER (EXP. 1-2 YRS)
Sr. No.
Personal Cost
Now In-House (Monthly in USD)
If Outsourced (Monthly in USD)
A
Salary
3,000
1,200
B
Benefits 20 of A?
600
C
Insurance 20 of A?
600
D
Associated cost 10 of A? (Recruitment, Hiring,
and Training etc.)
300
E
Overheads 35 A? (Real estate, Infrastructure
support cost)
1,050
Total cost
5,550
1,200
Net savings 5,550-1,200 4,350 per FTE Employee
(See Note)
COST CALCULATOR FOR JUNIOR ACCOUNTANT (EXP. 5-7
YRS)
Sr. No.
Personal Cost
Now In-House (Monthly in USD)
If Outsourced (Monthly in USD)
A
Salary
6,000
1,750
B
Benefits 20 of A?
1,200
C
Insurance 20 of A?
1,200
D
Associated cost 10 of A? (Recruitment, Hiring,
and Training etc.)
600
E
Overheads 35 A? (Real estate, Infrastructure
support cost)
2,100
Total cost
11,100
1,750
Net savings 11,100-1,750 9,350 per FTE
Employee (See Note)
Note Improved process will also further
significant cost savings.
result
in
increased
productivity
there
by
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8
FEE/BILLING RATE CHART
(A)
HOURLY BASED METHOD USD 10 per hour (The includes
time spent by Senior Accountant also)
(B)
FULL TIME EQUIVALENT (FTE) PRICING MODEL
Sr. No.
Attorney
Fee (In USD)
1
Book keeper
USD 990 per month
2
Accountants
USD 1400 per month
3
Senior Accountant
USD 1850 per month
STANDARD TERMS AND CONDITIONS
1. FTE employee will work for 40 hrs. a week 2.
FTE employee will be entitled to 34 holidays in a
year which are statutory holidays which may
subject to changes according to law. 3. Over
time will be charged separately. 4. Upgrading of
FTE employee will be done by giving prior notice
of two weeks. 5. Down grading of FTE employee
will be done by giving prior notice of three
months. 6. Minimum charges per FTE employee will
be for three months. 7. FTE fee will be paid in
advance.
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9
PROCESS FLOW CHART
A. Setup of Account (Applicable in case of client
having no past data)
B. Entries-
i)
Review of last year Accounts
ii)
Extracting of Information from source documents
iii)
Punching entry into Accounting software
iv)
Creation of New Accounts
v)
Modification
vi)
Checking of entered Transaction
vii)
Final Quality Check
viii) Queries and its Settlement
ix) Reporting
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10
TRANSPORT OF INFORMATION
CLIENT THEIR CRITICAL REQUIREMENTS
TRANSPORT OF INFORMATION
SECURE NETWORK
OUR TEAM IN INDIA
E-MAIL
CLIENT IN ORIGIN COUNTRY
PHONE LINES
ACCESS TO INFORMATION / DOCUMENTS
UPLOAD THE COMPLETE PROJECT
REGULAR PHONE LINE
SKYPE
IDENTIFY PREVILIGED DOCUMENTS
COMPLETION OF PROJECT IN TAT
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11
PROJECT MEETINGS
Periodical project meetings shall be conducted to
discuss the status of project and any queries or
doubts.
COMMUNICATIONS
1.
The prior intimation shall be given to the
parties forty eight hours prior to the scheduled
project meeting.
2.
The communication of the project meeting shall be
given by the way of By Skype By E-mail By
Teleconference
3.
The venue for the project Skype conference.
meeting
shall
either
be
teleconferencing
or
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12
REPORTING
The periodical reports shall be submitted by
us in format as mutually decided by the
parties.
The periodic reports shall be inclusive of
following
1. 2. 3.
The services / work performed by Aeren team in
the month FTE employee dedicated exclusively for
the project including time sheet Monthly invoice
for the services rendered by the client
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13
COMPLAINTS HANDLING
Client Satisfaction is Our Prime Concern
Aeren will deploy team who will be handling every
complaint from client.
Client will be provided with the contact details
of the complaint officer who will be responsible
to address all of his complaints. The complaint
officer will take action on each complaint within
same working day.
In case of administrative complaint same will
be resolved working day.
within same
In case of any working days.
technical
complaint
the
same
will
be
sorted
out
within
2
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14
QUALITY PRACTICES
Quality is integral to our operation excellence
our Quality philosophy is a tangible expression
of one of our core values.
Aeren follows a THREE-PRONG approach to maintain
quality of the work product
1.
Selective recruitment, rigorous training and
close oversight and review. Aeren is very
selective about its recruitment practices and
only recruits professionals who graduate from top
professional institutions, have extensive work
experience, and excellent English speaking and
writing skills.
2.
High standards of recruitment are supplemented
with extensive training. All Aeren professionals
undergo rigorous training program design to
cultivate each employee?s ability to be created
and consistently delivery the highest level of
work quality under time constraints.
3.
All work products is subject to very close
oversight and review by senior and
experience members of the team servicing a
project, quality
and subsequently
reviewed
by extensively trained
dedicated
department
with
standardize procedures and quality manuals.
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15
DATA SECURITY PRACTICE
Physical and Work floor Security Screening of
visitors/employees by a security guard during
entry and exit for data storage media like
CDS USB drives and CDS are banned from work-floor
Data Security All data is backed up regularly
either in client?s server farms or out data
servers depending on client choice
Network Security Use of secured line (128 bit
SSL) to access and transmit data (images) from
servers Segmented LAN with firewall
protection All ports except DNS and SMTP servers
are disabled for the external world
PC Security Access to source documents is
restricted to authorized employees only No fax
and printing capabilities at the processing site
PCs used by processing do not have CD ROM drives
PCs used in processing are denied web
access Limited usage of paper in the work-floor
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16
KEY BENEFITS OF OUTSOURCING
Access to world class talent pool in India
Cost saving up-to 60 to 80
Domain expertise than process expertise
Strong English language skills
Dexterous in legal activities (Domestic / Foreign)
Domain expertise
Access to State of the Art IT infrastructure
www.indianmuneem.com
17
VIEW OF OUR FACILITIES
www.indianmuneem.com