The Paperless School: The Facts & Benefits

1
The Paperless School
The Facts Benefits
2
Building a Better School

• Schools are looking for ways to cut costs, save
  space, reduce inefficiencies and enable
  administrators and teachers to focus on students.
• Online forms and workflows are quickly being
  adopted by campuses across the country as a means
  to building better, greener schools. Learn the
  facts and benefits of reducing a schools
  dependency on paper processes.

3
RapidReturn on Investment

• A common misconception is that moving toward a
  paperless system will cost more overall in
  training, hardware, and software than continuing
  with the use of paper. Going paperless certainly
  has expenses however, the return on investment
  is enormous. Its possible for the switch to a
  paperless process to pay for itself quickly.

4
Reduce Printing Photocopying Costs

• Printing copies of documents requires the
  purchase of paper, toner, ink, printers, and
  printer maintenance. A mid-size school district
  (10,000 students) spends 200,000 each year on
  paper alone without taking into account the cost
  of supplies.
• Photocopiers are also very expensive to purchase
  and maintain. By going paperless, a digital
  document can be edited, sent electronically to an
  intended recipient and accessed by many people,
  thus reducing the need for more hard copies.
• http//blog.frevvo.com/2014/10/27/how-much-paper-d
  o-schools-use/

5
Increased Organization

• It is easy for documents to accidentally get lost
  or misfiled. A paperless system, on the other
  hand, is secure and centralized. With a paperless
  document management system, all administrators
  have access to the files they need in one
  convenient place online. There is no running
  around campus from one building to the next to
  retrieve important documentation. Plus, if an
  unfortunate event, such as a fire, were to take
  place, your digital documents are often
  recoverablethe same cant be said for paper
  copies.

6
Environmental Impact

• Reducing paper use has a huge impact on the
  environment because it reduces our carbon
  footprint. While recycling paper is a step in the
  right direction, the number of trees used to even
  produce the amount of paper we use and recycle is
  alarming considering the length of time it takes
  for one tree to grow. Check out these facts by
  the U.S. Environmental Protection Agency
• Approximately 69 million tons of paper and
  paperboard are used each year.
• More than 350 magazines, 2 billion books, and 24
  billion newspapers are published each year.

7
Increase Security

• Paper documents can be stolen or destroyed in any
  number of ways. When you scan confidential
  documents and use an online system, you can
  restrict access to particular people. A
  high-quality electronic document management
  system can enforce a schools unique access for
  personnel without physically handling the files.
  Additionally, a system that can proactively
  manage notifications of soon-to-be-expired
  materials, such as education plans, medical
  documents, and more, is imperative for any
  diligent administration.

8
Maintain Clear Accurate Data

• Manual data entry opens the possibility for
  error, especially when forms are passed between
  multiple people. Adopting a paperless system that
  minimizes human error and inaccuracies saves time
  and money. Retrieving data should be simple and
  automated, and should not require unnecessary
  staff time and resources. A students information
  should be accessible whenever its needed, with
  little to no effort.

9
Reclaim Space

• Paper filing systems, including filing cabinets
  that accommodate the documentation of an
  increasing numbers of students and faculty, take
  up physical space. Older physical files may also
  require a special request for retrieval, possibly
  due to being offsite, which just adds to
  inefficiencies in time and resources. This is yet
  another unfortunate opportunity for misfiled and
  misplaced documentation. An electronic document
  management system frees extra space to benefit
  staff, faculty, and students.

10
Contact Us

• With frevvo, replacing paper forms and workflows
  with fully electronic versions is fast, easy, and
  affordable. frevvo has pre-built forms that can
  be customized quickly and released online. They
  can be signed electronically, routed to the
  proper person(s), and used on mobile devices for
  a much more efficient process.
• Website http//www.frevvo.com/ Phone
  203.208.3117

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Sources

• http//www.aiim.org/community/blogs/expert/Ten-Ben
  efits-of-Going-Paperless
• http//www.epa.gov/epawaste/conserve/materials/pap
  er/faqs.htm
• http//paperlesseducation.wordpress.com/2013/03/02
  /benefits-of-paperless-education/

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Summary

• An electronic document management system can
  benefit a school immensely. Changing systems is
  challenging, but the benefits make the effort
  beyond worthwhile. Staff, resources, and time are
  increasingly limited, and its crucial to make
  decisions that benefit the bottom line the
  students. A paperless school makes for a more
  organized, thoughtful environmentlearn how with
  this presentation.