Secrets To Successfully Handle Last Minute Shift Changes

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SECRETS TO SUCCESSFULLY HANDLE LAST MINUTE SHIFT
CHANGES

• Last minute shift changes are among the most
  frustrating issues faced by employers, managers
  and supervisors. Such changes usually occur when
  an employee is unable to honor his or her shift
  for one reason or another. While it is true that
  some absences are unavoidable, poor employee
  attendance can negatively affect employee morale,
  productivity and customer satisfaction. In short,
  if you are the person in charge of employee
  scheduling in your company,
• Reviewing The Absent Employees Job Description
• You need to ensure that the employees workload
  is covered.
• Fortunately, with employee scheduling software,
  handling a sudden shift change becomes quite
  easy. Scheduling software can give you some much
  needed peace of mind during unexpected
  situations. Lets look at what you need to do in
  those panic situations where you have to make a
  sudden shift change

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• By reviewing his or her job description, you
  will be in a better position to choose an
  appropriate replacement. Since an online schedule
  maker or an online scheduler as some people call
  it, will be able to house or store such details,
  including contact details and employee
  availability, reviewing such information and
  finding a relevant replacement becomes
  easy. Remember to offer some compensation when
  requesting more work from another employee.
• Getting Outside Help
• Sometimes, the deserted shift might not be
  covered satisfactorily and for a lengthy period
  of time. When this happens to be the case,
  consider soliciting help from other sources, such
  as hiring a temporary employee or an independent
  contractor.
• Increasing Schedule Availability
• Many times, making your schedules widely
  available will also enable your employees to
  alert you when they cant honor a particular
  shift ahead of time and this will leave you with
  ample time to find a replacement.

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• This is where your online scheduler or your
  schedule maker comes to the rescue again. With
  todays technology, you will be able to create
  your schedules via your schedule maker and sync
  them directly to their computers and other
  electronic devices.
• Establishing a Time-Off and Vacation Requests
  Policy
• Establishing a clear policy concerning time off
  and vacation requests will prompt your employees
  to start making such requests according to the
  policy. This will help curb the cycle of constant
  shift changes and save you a lot of headaches in
  the long run.
• Honoring their shift preferences is also a good
  idea. While doing this will not always be
  possible, try to honor their shift preferences
  whenever possible. This way, you can be sure they
  will honor their shifts contentedly.
• Scheduling software is cost effective and it is
  even possible to find a schedule maker/ online
  scheduler maker with a free trial to give you an
  idea of its functionality before you get fully
  onboard.

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Article Summary - Last minute schedule changes
occur when an employee is unable to honor his or
her assigned shift/shifts. Absenteeism can have a
negative impact on productivity and customer
satisfaction and it is therefore necessary to
take immediate steps to see that an abandoned
shift is covered as soon as possible.

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