khan

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Project implementationDocument management
Communication

• How to do?

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EU Projects- Usual way

• Countless e-mails
• Irrelevant for all recipients
• Mailnig groups are difficult to manage
• Security issues (personal data, financial data,
  research)
• Document exchange systems
• Which version? Who can access the file? Who read
  the file?
• Large files to inbox?
• Large international consortia

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USUAL WAY

• Unclear organization
• Unproductive (on-line) conferences meetings
• Unspecified tasks and parts of projects
• Missing documents and files
• Chaos ??

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4PM WAY

• Only relevant e-mails
• for directly involved
• organized communication history by tasks,
  projects
• Document exchange systems
• document versioning
• key words
• document Access control
• powerful search
• Safe document exchange (SSL)
• 24/7 access

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4PM WAY

• Transparency
• Better collaboration
• Improved communication
• Successful projects

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Improve project collaboration?

• How to

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Tasks for better organization

• Optimize work
• Who
• What
• When
• Multitasking
• Comprehensive project/task overview

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Place for collaboration document exchange
Team
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Collaboration Communication

• writing task project comments
• attaching documents, versions to folders for
  document exchange
• communication history
• better collaboration group work
• management of e-mailing lists sending e-mails
• multi-level communication
• for a specific task (financial plan)
• for project (kick-off meeting minutes, reports)

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Limited access only

• Predefined access rights by
• Project role
• Task role
• General access settings
• Access control
• Secure SSL communication
• Back-up service
• 24/7 access

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Use 4pm?

• How and whem can I

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use

• Project planning
• Application preparation and document management
• Budget planning
• Activity plan
• Project implementation
• Deliverables management
• Managing due dates
• Financial reporting (budget plan and cost)
• Time-sheet reporting
• Project coordination
• Project archiving

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BEST PART OF USING 4pm IS?

• And

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Ready to use

• All information, all documents, all communication
  and also project plan (Gantt-chart with
  activities and finance plan) is safely stored in
  4PM.
• Once your project is confirmed, you can continue
  with project implementation.

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Live-demo..

• How to use?

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• Additional information
• Arctur, d. o. o.
• Vesna Kobal
• P 386 41 400 967
• M 386 5 333 15 65
• www.4pm.si/eng
• support_at_4pm.si