Tips for Data Security on the Cloud

1
Tips for Data Security on the Cloud
2
The whole world is moving on to the cloud. Even
accounting firms are moving to the cloud,
especially with the popularity of services
such as QuickBooks hosting, Quicken hosting,
ATX hosting, Sage 50 hosting, Peachtree
hosting, Lacerte hosting, ProSeries hosting and
Drake hosting. However, not much enough
attention is given to data security on the
cloud. If the right procedures are followed,
your data is guaranteed to be safe and well
protected in the cloud and the potential for data
loss is minimal. Unfortunately, thats not
always the case as many accounting firms are
very lax about their data security and dont take
adequate precautions.
3
6 tips for data security on the cloud given here
to stay safe.
4
Do your research before choosing a cloud hosting
service

• Its important to do your research and study all
  the options that are available to you before
  choosing a cloud hosting service. You should
  choose one that offers affordable plans, easy
  accessibility and flexible options. It is
  important to read the terms of service and
  privacy policy of the service before choosing to
  go with it. Also check their security
  certificates and make sure that they have all
  the authorizations that are needed.

5
Choose passwords very carefully

• Its important to give a lot of thought to the
  process of selecting a password dont just
  choose the first password that you think
  of. Dont use the same password for all of your
  accounts. Your passwords should not have a
  particular pattern to them. They should be a
  mix of special characters, numbers, lower cases
  and upper cases and should be at least 8
  characters long. Write down all your passwords on
  a notepad and keep it in a safe spot.

6
Have a proper authentication protocol in place

• Take steps to safeguard your data. Maintain an
  appropriate authentication protocol. Use a
  2-step authentication procedure which gives
  you the security you need and the assurance
  that you expect.

7
Encrypt your data before sending them onto the
cloud

• Encrypt your data before putting it out in the
  cloud. There are a number of sophisticated
  encryption technologies available. Your
  cloud hosting service would automatically
  encrypt your data before you send it over into
  the cloud some companies charge extra for these
  services. Even so, a better option would be to
  encrypt your data yourself. There are a number of
  tools that encrypt your data for you before
  uploading it onto the cloud. This way, even if
  someone was to get access to your account, he
  wouldnt be able to do much with your data
  because it will have been encrypted.

8
Back up your data regularly

• It is important to back up your data regularly so
  that nothing gets lost. Your QuickBooks hosting
  provider would back up your data daily and
  save it on multiple locations around the world,
  which ensures that nothing ever gets lost. Even
  so, its better to be on the safe side. So
  save everything that is really important to you
  on a hard disk before uploading it on the cloud.
  This way, you will be fully protected in case
  there is a security breach or an issue with the
  server.

9
Train your employees on the right security
procedures

• You are only as strong as your weakest link.
  Even the slightest mistake by one of your staff
  can allow hackers to gain an entry into your
  account. Thats why it is so important to educate
  your staff about all the security procedures
  and protocols. Enforce your security strictly and
  take action against any employee who fails to
  follow the proper security protocols.

10
Wrap Up

• Cloud accounting is the future of accounting and
  most accounting firms are already on the cloud.
  But there is lot of potential to go wrong if
  the right security protocols are not followed.
  Follow the tips given here to make sure that
  there is no breach in your data security on the
  cloud.

11

• For more detail please contact us

sales_at_myqbhost.comsupport_at_myqbhost.comaccounti
ng_at_myqbhost.com
http//www.myqbhost.com
12
Thank you for watching