10 errors that you should avoid when choosing the conference management software

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10 errors that you should avoid when choosing the
conference management software

• Published by MLeads
• MLeads is a cloud technology (SaaS) based
  innovative mobile platform for Leads and Event
  management automation system that you can access
  anytime anywhere on any devices
• https//www.myleadssite.com/

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Introduction

• In a conference management software, you do not
  invest every day. So that you do not regret your
  choice later, this will be well thought out. 
• That is why we are turning the tables today and
  show you how to do it better.

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1) You are not making any preliminary
considerations

• Before deciding on a conference management
  software, you should first ask yourself the
  following question
• What must the software be able to do?
• Perhaps the type of event you have will require
  specific requirements, or you may have special
  requirements that the conference management
  software should meet.
• Formulate these before you go into the search for
  a software for the management of your conference

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2) You are not informed about the provider of the
conference management software

• The website of the provider promises the best
  conference management software, but see the other
  so synonymous?
•  Find out who is currently working with and what
  customers are saying. 
• If no single customer voice can be found and the
  most recent project completed in 2012, continue
  the search for a conference management software
  at a different location.

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3) You do not want to spend money

• Conference management software that costs
  nothing? 
• They exist. Free software, however, usually
  reaches its limits fairly quickly during
  conference management. 
• Therefore, do not expect too much, and certainly
  no individual solutions, extensive support
  services or a huge range of functions, when
  choosing a free solution.
• In the worst case, you will pay a high price for
  a seemingly free conference management software
  because you will have a much greater
  administrative burden or you will be surprised to
  find that important functions are not available
  as expected in your time-critical project.

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4) You are planning to pass by your participants

• Do not forget that your attendees are using the
  conference management software,
• for example, to sign up and submit
  contributions. Therefore, the menu management
  must not be overly complicated.
•  When designing the website, also think about the
  users of mobile devices. The page should also be
  displayed well on smaller displays.
• The conference management software provider may
  also provide an app like MLeads that will provide
  all visitors with up-to-date information. Note
  that the app should run on different operating
  systems

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5) You have not yet tested the conference
management software

• What the future software for your conference
  management can do, you already know.
•  But have you already tested the functions? 
• Whether the conference management software keeps
  what you promises and the handling is truly
  user-friendly,
• you can find out for yourself provided that the
  offer with an online demo or a test installation
  gives you the opportunity.

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6) You are not dealing with the topic of support

• We can get it by itself! Only the organizer
  with the greatest success of the event will find
  that the management of conferences usually has no
  time to get to the bottom of any software problem
  and to search for the right solution. 
• Just ask those who are familiar with it. The
  prerequisite for this is, of course, that there
  is someone with an open ear for your request.
• Also, make sure that training is offered or ask
  for specific advice on how the provider can
  prepare you and your team to work with the
  conference management software.

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7) You do not know the exact prices

• What appears cheap at first can look quite
  different on the bill at the end.
• Check in advance which services are charged and
  check whether there are any additional charges. 
• If the provider is covered here and does not
  provide any specific information, another
  conference management software is the better
  choice.

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8) They combine conference management software
from different vendors

• One software only for participant registration,
  another for the abstract management, and a third
  one with which you create the conference plan. 
• Even if each of the programs is running smoothly,
  you will not work so effectively, because the
  applications cannot interchange data.
• Therefore, always opt for a single vendor whose
  conference management software combines all the
  features you need. This makes it possible,
• for example, to compile the program
  automatically from the accepted abstracts or to
  send emails to the participants directly from the
  conference management software.

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9) You do not have an overview of current numbers

• As an organizer, you should always know how your
  conference is ordered. 
• How many payments are you waiting for? 
• How long can abstracts be submitted?
•  The right conference management software gives
  you the answers without you having to count or
  reckon. By the way, reminding you of pending
  expert opinions and payments is usually the same
  as with the mail function of the conference
  management software.

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10) You do not know what happens to your
subscribers data

• because only the provider of the conference
  management software has access to it. You do not
  know why the addresses and bank data are actually
  used and how long they are stored.
• If you want more transparency, you should include
  data protection as a further important point in
  your list of decision-making criteria. 
• Ask about the privacy policies that apply to the
  use of the conference management software, where
  the servers are located,
• where the data is stored, and what happens with
  the data at the end of the event.

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Thank you so much

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  management process that can be used for any size
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