ezTalks-How to Conduct a Virtual Meeting Smoothly

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How to Conduct a Virtual Meeting Smoothly Virtual
meetings are exactly the same as regular
meetings, but online. Virtual meetings have
become very popular over the last decade as
technology has advanced, and especially withthe
increasing amount of people now choosing to work
from home or start up their own
businesses(https//www.eztalks.com). To host a
virtual meeting successfully and ensure your
group is communicating effectively in a virtual
meeting, you need toremember and implement a few
things into your conference. Once you have
adopted one professional platform such as ez Ta
lks, follow these steps to make sure your virtual
meeting runs smoothly and brings the desired
outcome.
1. Be prepared Whatever the reason for your
business call, make sure you have all of the
necessary things ready to present toyour
colleagues or potential clients right by you, and
in order of presenta ti on sothat you're not
fumbling around when the time comes. Write a few
prompt cards toglance at in case you get stuck at
any point inthe conversation. Get the
spreadsheets ready. Think about how you're going
tokeepeveryone engaged.
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• Dress how you want to be seen
• All companies are different and all meetings are
  too. If you would like to be seenas a successful
  business man/woman, then dress inthe correct
  attire suit and tie for menand dress
  suit/dresses for women. If you present yourself
  on camera ina baggy top withyour hair all over
  the place, you're not going to come across as
  professional and if the call is to land some sort
  of deal, then you probably wouldn't land it
  dressed badly.
• Keep your background free of clutter
• Try and position yourself somewhere that there
  isn't loads of belongings inthe background or
  something that will distract whoever you are
  talking to. You want the focus to be on you. If
  possible, try and position the camera in your
  office, or a space that looks like an office.
• Also, be sure toturn off any TV's or radios inthe
  background, and put the dog/cat outside for the
  time being.
• Practice
• Go through what you'd like totalk about in the
  mirror the night before, take in how you sit, are
  you slumped over? Body languageplays a massive
  part in how people take you as a person and as a
  potential colleague. Remember toalsotake note of
  how you're talking. You will need tospeak clearly
  and confidently.
• Smile
• Not only is it much nicer tosee someone witha
  smile on their face over someone that looks like
  they don't even want to be there, a smile will
  show that you're an open person and easy to work
  with. It will alsoshow that you enjoy what you
  do, meaning you'll dothe best of your abilities
  when working with your clients.

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• Ask questions
• Keep your audience involved, get them toshare
  their ideas and work together as a group to
  create your desired content.
• Answer questions
• This is something that you should alsothink about
  before the meeting, what your answer will be for
  certain questions, so when they do come toyou,
  you're already prepared to answer. Also answering
  people's questions shows that you're
  knowledgeable inyour field of work and that will
  build up trust with potential clients.
• Create an outline and a plan of action
• At the start of your virtual meeting, address
  what the outline of your meeting is for, and
  explain why. Then at the end, you canall refer
  back to that and create a plan of action.
• If you follow these steps then you should be able
  toachieve what you set out to do by hosting the
  virtual meeting. The more virtual meetings you
  host and attend, the easier it will be to host
  one, it will become second nature and you will
  find it's not something to worry about.
• Remember, if you're prepared thenthe whole
  meeting will run much more smoothly. Also, be
  confident in what you do!
• From https//www.eztalks.com/video-meeting
  /how-to-conduct-a-virtual -meeti ng.htm l