10 Tips for Writing a Proposal Letter

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10 Tips for Writing a Proposal Letter
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What is a Proposal Letter?

• A formal proposal letter is a business document
  written to attract investments into a potential
  project. It is a great way to tell other
  businesses about services you want to offer and
  why these companies need it. The aim of a
  proposal letter is to get the support for your
  project by letting the right people know about
  you.

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• The clear, concise, error-free and compelling
  proposal has more chances to be approved.
  Professional and at the same time engaging manner
  is a must, so if you want to get a positive
  response from your readers, check the following
  tips on writing a proposal letter.

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1. Define the audience

• Take into consideration that your readers are
  busy and probably will read your proposal in a
  hurry so you should keep it short and up to the
  point. What does your audience want to hear? What
  is the most successful way to catch its
  attention? Be straightforward and respect your
  readers.

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2. Write an outline

• It will help to organize your ideas. Your
  proposal should consist of approximately 3
  paragraphs the issue, your solution and the
  conclusion why it is worth money and why youre
  the right person to resolve the problem.

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3. Give a captivating start to your proposal

• Write an appalling introduction that will hook
  the readers attention. Make it powerful and
  clear. First, greet the reader and give some
  background information. Then, state the main
  purpose of your letter.

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4. State the problem

• Tell your readers what is a problem and what is
  causing it. Ensure them this problem needs to be
  solved because it has a direct influence on the
  audience. Give lots of facts and research
  conclusions to make your proposal stronger and
  more convincing.

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• State the issue properly and assure the audience
  that youre the one who can take care of it.
  Dont write some obvious facts which everybody
  knows. Show that youve conducted a deep research
  and know everything on the topic.

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5. Research widely

• The more examples you present, the more convinced
  your readers will become. Also, avoid your own
  subjective opinions and rely on the research of
  experienced scientists and professionals.

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6. Offer a solution

• It is the most important section in your proposal
  cover letter. Tell how you are going to manage
  the problem and what outcomes will be. Assure
  readers that your solution is the most effective.

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7. Provide information about a schedule and budget

• Because were talking about investments, you must
  provide detailed and concrete info about a
  budget. Be thorough it will give the audience
  confidence they wont waste their money. Also,
  make sure the project fits your readers budget.
  Propose your ideas to those who can afford it
  financially.

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8. Write a strong conclusion

• You must sum up with the advantages of your
  proposal acceptance letter and ensure readers
  that they outweigh the costs. Then, thank your
  readers for giving consideration and spending
  their valuable time on reading your letter. It
  should end with words Sincerely or Yours
  truly, your signature and name.

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9. Edit and format your letter

• Thoroughly write, edit and design your paper.
  Make sure it is clear and coherent enough. Ask
  your friends or someone who's good at writing to
  critique your work. The final proposal should be
  attractive, easy to read and well-composed.

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• Avoid clichés, jargon, abbreviations. Such
  language presents as lazy and careless. Forget
  about complicated vocabulary. Make it simple,
  plain and readable. Check this sample business
  proposal letter for partnership.

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• Avoid the Passive Voice. It can make your
  statements too wordier and unclear. Besides, your
  writing style must be clear so that a non-expert
  can easily get your point.

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• Dont write such statements as I believe that,
  This solution might help, etc. Use as strong
  and convincing language as possible.

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• The tone of your proposal should be polite,
  professional and respectful. Make sure the manner
  of the letter is attractive and positive.

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• Write one point in each section of your proposal.
  It is the only way to make it as readable as
  possible. Also, dont write sentences more than
  20 words long. Make them simple to understand.

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10. Proofread your paper

• Ensure that the content is free of errors.
  Carefully re-read your work in order to catch
  grammar, spelling and punctuation mistakes. Make
  your paper to flow smoothly.
• More tips you can find in this helpful Google
  book.

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• Check
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• right now!