Simple Tips For Choosing The Right Event Organizer

1
10 Tips for Choosing the Right Event Staff
The success of your next event largely depends on
the event staff you hire. Have you ever hired
event staff to stir up excitement, only to see
them lounging in the shade with a cup of water?
If the answer is yes, then you know just how
important event staffing is. To ensure
participants will have a blast at your next event
you must find the perfect hires and location to
set the right mood.
2
Hire Staff That Represents Your Brands Image
If you want to find those perfect people, you
must open up a line of communication with them.
The events staff you hire for your next seminar,
promotion, conference or exhibition have to do
more than just smile and answer questions. They
represent then face of your brand and assuming
they are successful, they will help you build new
relationships with potential clients. Failing to
communicate your vision and desires may result in
the events staff representing you negatively. Ask
potential candidates how they will represent your
brand, or what approach they would take to see if
your ideas are aligned.
3
Ask Around for Recommended Agencies
Nothing can beat a recommendation from a friend
or trusted company. Before you start searching
for Events Staff in your area, why not ask around
for recommended agencies? Youre probably not the
first of your business friends to host a
large-scale event. The first-hand experience of a
close friend should make the selection process
easier.
4
See If There Are Extra Perks on Offer
Special events staff should have a certain level
of experience in event planning, strong
decision-making skills, knowledge of protocol,
positive and outgoing attitudes as well as the
ability to negotiate with musicians, contractors
and caterers. But professional events staff
agencies can offer so much more.

For example, they could acquire intimate
knowledge about your products in order to educate
potential customers or they could engage with
your audience in creative ways. You should keep
your eyes peeled for these extra perks, as they
have the power to change the way that your next
event is perceived.
5
Hire Staff That Will Work Well With Existing Team
Members
Before hiring an Events Staff agency it is
important to consider the members of your team
who will be working alongside them. Keep in mind
that these teams have to work together at all
times. Do they have the same mentalities? Will
their personalities complement one another? Is
your team comfortable with your decision?
These are questions you need to find an answer
to, prior to hiring, because there is nothing
worse than having to plan an event with teams
that dont see eye to eye.
6
Choose a Service That Caters To Your Specific
Needs
Dont even think about hiring event staff before
you have determined the size, length and audience 
of your event. Once your goals are clear, so will
your needs. This will enable you to determine the
ideal number of events staff. Try to also think
about the gender, age, cultural diversity and
experience level of your target audience.
You will want to hire events staff with similar
demographics. For example, younger staff will do
a much better job at engaging millennials at your
event because they have a better understanding of
their behavioural patterns.
7
Choose People that Have Worked in the Industry
Before
Events staff that has experience in a certain
industry understands the tastes, expectations and
values of a specific audience. You should always
choose people who have worked in your industry
before because they have a better understanding
of the market. Experience in a certain industry
can also mean that the events staff has created
important connections.
8
Interview and Communicate with the Events Staff
Like any job, you should interview the events
staff to determine if they are a good fit for
your company. I would suggest having a short
phone conversation and setting up a Skype call to
get a sense of their personality. If youre
interviewing multiple agencies you should create
a checklist or list of possible questions.
Of course, some questions may vary, but its
generally good to inquire about work background,
knowledge of your business or product, notable
events, availability and flexibility and willingne
ss to advocate for your brand.
9
Hire on Attitude over Looks
Many companies make the mistake of hiring event
planners or staff based on their looks. While
looks are indeed important if you want to attract
attention to your booth, they do not give you too
much to work with. Attitude, personality and
experience are a hundred times more important
than it looks. Statistically speaking, events
staff that were hired simply to look pretty are
less likely to produce the results that you want.
Read more about this on our blog about the
importance of culture to your event staff.
10
Research the Agency Online
Open your browser, and google the agency that you
are interested in. Lets be serious, what
business doesnt have a website, or at least a
Facebook page, in todays day and age. Take a
look at the agencys about information, previous
work, reviews and employees. Are their photos and
resumes updated? Are they active online? The
online image of an agency reflects its behaviour
in real-life or formal settings.
11
Get the Logistics Right Invest Enough Money
The quality of the Events agency you hire is
directly correlated to the amount of money that
you are prepared to invest. I suggest working
with a professional staffing company that has a
proven track-record of its achievements, even if
you have to stretch your budget a bit.
Dont wait too long to make a decision. There is
a lot of planning and execution that has to go
into an event, and delaying your decision for
more than two weeks will result in poor results.
Upon hiring the company make sure you get the
logistics right. Discuss number of attendees,
type of occasion, goal, venue, event budget and
other organizational information that the staff
will need.
12
Right Event Organizer at
www.parkavenueparties.com